Payments to Vendors

Payment Terms

Default Payment Terms for supplier invoices are paid based on the payment method selected, unless otherwise noted and documented within the Vendor Portal.

Virtual Card (SUA) - Pay upon receipt
ACH - Net 30 days
Check - Net 45 days
International Wire - Pay upon receipt 

Payment terms are calculated based on the invoice date and when it is received by the College. 

Payment Options

Dartmouth pays most vendors via paper check, however, is working to move vendors to electronic payment methods. 

Dartmouth may also pay vendors via a Virtual Card (SUA) credit card. A Virtual Card is a payment solution that acts like a check by providing a 16-digit virtual account number for each payment, which allows Dartmouth to set each Virtual Card Account with a credit limit that matches the specific payment amount.

How to Enroll in the Virtual Card (SUA) Program

The enrollment into the Virtual Card (SUA) Program is managed by the Procurement Department, Accounts Payable and JP Morgan. All questions related to enrolling in the Virtual Card (SUA) program or updating information for the Virtual Card (SUA) program should be directed to Procurement Services at Procurement.Services@Dartmouth.edu.  

• If you want to join the Virtual Card (SUA) program, Procurement will review with you the program and provide the JP Morgan Customer Support phone number.
• The JP Morgan Customer Support team will validate the vendor, verify that they understand the Virtual Card (SUA) program, look to see if they accept Virtual Card (SUA) Payments from other companies.
• JP Morgan will send an acceptance letter to Dartmouth’s Accounts Payable email address: Procurement.Services@Dartmouth.edu and the vendor.  The letter tells Dartmouth that JP Morgan has been contacted by the vendor and advises Dartmouth to update Oracle to reflect Virtual Card (SUA) with payment terms of Pay upon receipt.
• Within 48 hours, JP Morgan will send the static 7-digit card number to the new vendor.
• JP Morgan will also offer the vendor to sign up for Virtual Card (SUA) Connections (the Virtual Card (SUA) Vendor Portal) and to receive encrypted emails that contain the full 16-digit account numbers.
• At the end of this process, the vendor is ready to receive Virtual Card (SUA) Payments.
  
  

How to Change/Update Email Information for Vendor Receiving Virtual Card (SUA) Payments

Contact the department contact or Accounts Payable via phone or email of a request to change an email for Virtual Card (SUA) Payments.

Please note Dartmouth requires alternative verification procedures to protect against fraudulent activity, any changes to vendor email, requires additional verification. The department or Accounts Payable will contact the vendor through existing contact information to verify any changes to payment details.