Dartmouth offers several payment options for approved invoices including electronic and accelerated payment methods and terms which allow for faster payment with reduced risk.
Default Payment Terms for supplier invoices is Net 45 days, unless otherwise noted and documented on the New Supplier Classification Form.
Payment terms are calculated based on the invoice date and when it is received by the College.
Dartmouth pays most vendors via paper check using vendor addresses on file in the Oracle System.
In only a few instances, Dartmouth will pay vendors electronically via wire or ACH. Those instances include large institutional payments and international payments.
Dartmouth may also pay vendors via a Single-Use Account (SUA) credit card. A Single-Use Account is a card-based payment solution that acts like a check by providing a 16-digit virtual account number for each payment, which allows Dartmouth to set each Single-Use Account with a credit limit that matches the specific payment amount.
How to Enroll in the SUA Program
The enrollment into the SUA Program is managed by the Procurement Department, Accounts Payable and JP Morgan. All questions related to enrolling in the SUA program or updating information for the SUA program should be directed to Procurement Services at Procurement.Services@dartmouth.edu.
- If you want to join the SUA program, Procurement will review with you the program and provide the JPMorgan SUA Customer Support phone number.
- The SUA Customer Support team will validate the vendor, verify that they understand the SUA program, look to see if they accept SUA Payments from other companies.
- JP Morgan will send an acceptance letter to Dartmouth’s Accounts Payable email address: Accounts.Payable@Dartmouth.edu and the vendor. The letter tells Dartmouth that JP Morgan has been contacted by the vendor and advises Dartmouth to update Oracle with Net 20 and SUA and Master Vendor List.
- Within 48 hours, JP Morgan will send the static 7-digit card number to the new vendor.
- JP Morgan will also offer the vendor to sign up for SUA Connections (the SUA Vendor Portal) and to receive encrypted emails that contain the full 16-digit account numbers.
- At the end of this process, the vendor is ready to receive SUA Payments.
How to Change/Update Email Information for Vendor Receiving SUA Payments
Contact the department contact or Accounts Payable via phone or email of a request to change an email for SUA Payments.
Please note Dartmouth requires alternative verification procedures to protect against fraudulent activity, any changes to vendor email, requires additional verification. The department or Accounts Payable will contact the vendor through existing contact information to verify any changes to payment details.