ID Card Accounts

Discretionary

Fees & Fines

Undergraduate

Graduate Studies & Professional Schools

Card Policies & Procedures

Discretionary

About the Account

The DASH Discretionary Account is a declining balance feature that is available through the Dartmouth ID Card. By adding value to your DASH Account you can take advantage of nearly every service on campus from washers and dryers to a Skiway season pass.

Your DASH Discretionary Account can even be used to make purchases at any Dartmouth Dining Services location notifying the cashier.

The account is automatically provided for students, and is available for use immediately once on campus. The account is student-maintained, and begins with a zero balance. As a discretionary spending account, it is up to the student to make initial or continued deposits to it for on-campus transactions.

Discretionary purchases are covered by a nominal amount of overdraft protection. The DASH Discretionary account can accept charges until the balance reaches negative $100.00. If a transaction will put you over that limit, the transaction will not process.

DASH funds are not available for cash withdrawal.

Depositing Money

Students can go online and login to the GET Funds deposit portal using the Dartmouth College Web Authentication. Be sure to select the Discretionary account for the deposit.

Parents can go online and make a guest deposit on behalf of their student. Use the student’s NetID to identify the recipient. Be sure to select the Discretionary account for the deposit.

Alternate Discretionary Account Option

The DASH Discretionary account can be exchanged for a pre-paid version, which does not allow an owed balance to accrue. The pre-paid option must be requested by the student. The request can be made by email from the student’s Dartmouth email, or in person at the DartCard office.

Fees & Fines

Fees and Fines are assessed and charged to the ID card whenever policy is not adhered to. All Dartmouth College policies are outlined in the Student Handbook.

In order to avoid the inconvenience and expense of administrative fees and fines, please take the time to learn about Dartmouth College polices—and the associated consequences for violating those policies.

Examples of common fees and fines (and their posting offices):

  • Lost or overdue library books/media (Library)
  • Parking Citations (Transportation Services)
  • Late Insurance Waiver (Student Group Health Plan at Dick’s House)
  • Late Check-in (Campus Billing and DartCard Services)
  • Lost student ID card—replacement (Dartmouth Card Office)
  • Dorm damages (Residential Operations)
  • Room lock changes (Residential Life)
  • Housing cancellation (Residential Life)
  • Room unlock (Safety & Security)
  • Off Campus Programs cancellation (Off Campus Programs/Guarini Institute)
    Late return of athletic equipment (PE-Rec/DCAD)
     

Administrative Fees and Fines that have been posted to the ID card can be viewed through DartHub.  More information regarding charges can be inquired through the department which posted the charge.

Payment

Students can go online and login to the GET Funds deposit portal using the Dartmouth College Web Authentication. Be sure to select the Fees & Fines account for the deposit.

Parents can go online and make a guest deposit on behalf of their student. Use the student’s NetID to identify the recipient. Be sure to select the Fees & Fines account for the deposit.

Undergraduate

In addition to the Discretionary and Fees & Fines accounts provided to all students, Dining plans are provided to undergraduate students as directed by the College’s student dining plan requirement policy.

Due to the pre-payment nature of the term dining plan, additional funds cannot be provided to the term allotted declining balance which accompanies a dining plan. If additional dining funds are needed, the student is able to supplement the declining balance by using the Discretionary account on their ID card, or the DDS Charging account.

In addition to the standard dining plan requirement, undergraduate students are provided with DDS Charging.

The DDS Charging account is separate from the pre-purchased term dining plan. During the course of a month, charges accrue under the DDS Charging account, and then are billed to the student account at the end of the month. At the end of the month, the balance resets on the ID card and posts to the student tuition account (D-Pay) as “Dining Services Charging.”

The DDS Charging account on the ID card operates when the dining plan does not, or when it has been used up:

  • The DDS Charging account operates as an overdraft protection in the event that the Dining Dollars allotted to dining plan is all spent before the end of term.  This allows the student to continue to make purchases at dining locations in addition to their meal swipes. 
  • This account also allows the student to make dining purchases when the dining plan is not active, for instance, during interim--when the regular term is not in session and dining plans are unavailable for use.
  • Also, it is the primary purchase method at the student convenience store, Collis Market.
  • Note: To avoid using the DDS Charging account for Collis Market, the student must indicate to the cashier that they would like to use a different payment method prior to handing the ID card over for swiping. Collis Market is able to accept the Discretionary account, as well as cash or credit/debit cards.

Due to its operation, payment for current month balances cannot be made to the ID card. Payment can be made for anticipated balances to the Student Account through D-Pay.

Graduate Studies & Professional Schools

In addition to the Discretionary and Fees & Fines accounts provided to all students, graduate students are offered an additional option for dining on campus at the Class of 1953 Commons dining location:

All graduate students are able to purchase block dining plans, pre-set with 10 meals each. They can be purchased in any quantity (multiples of 10 only). The undergraduate dining plan options are not available for graduate students, unless required as part of an employment position through Residential Education (Resident Fellows).

If your school is not listed below, the student-required ID card accounts of Discretionary and Fees & Fines are the only options automatically provided.

Tuck  Business School

For questions about Tuck dining options, Tuck School offers students to contact Ann Bunnell.

Tuck Dining Dollars

As arranged by Tuck School administration, Residential and Non-Residential Tuck Students are billed for and provided with a declining balance allotment each term. The Tuck Dining Dollars is available for use at the Byrne Hall dining facility and JOE (the Tuck coffee shop).

Tuck Dining Dollars are not arranged for Tuck Exchange students.

Due to the pre-payment nature of the term dining dollars, additional funds cannot be provided to the term allotted declining balance. If additional dining funds are needed, the student is able to supplement the declining balance by using the Discretionary account on their ID card, or the Tuck Charging account.

Tuck Charging

A supplemental dining account for use when no funds are available in Tuck Dining Dollars.

Payment

During the course of a month, charges accrue under the Tuck Charging account, and then are billed to the student account at the end of the month. At the end of the month, the balance resets on the ID card and posts to the student tuition account (D-Pay) as “Dining Services Charging.”

Due to its operation, payment for current month balances cannot be made to the ID card. Payment can be made for anticipated balances to the Student Account through D-Pay.

Customer Support

Card Policies & Procedures

DartCard Withdrawal Process

Actions will be taken for ID card accounts under Dean Action Notice of Withdrawal, Medical Leave, Leave of Absence, Resignation, and other situations.

Withdrawal Form

When an Undergraduate student visits with a withdrawal form, we review the ID card accounts’ standing with the student.

The student is welcome to pay owed balances for the Discretionary and Fees & Fines accounts during their visit in anticipation of the withdrawal.

If a dining plan exist, the dining plan will be removed only when the withdrawal confirmation comes through from the Dean’s Office. At that time, any existing balances will be closed on the ID card accounts and posted to the student account for billing. The unused portion of the dining plan will be refunded with a prorate, based on the last day of use.

Regular D-Plan Change via Registrar’s Office

Discretionary and Fees & Fines balances will not be affected under regular D-Plan changes.

Discretionary and Fees & Fines Bill-Off

Discretionary owed balances are billed off with the College billing cycle. For each billing on Follow-up bills, the owed balance is reset on the transaction processing system and charged to the student account for billing.

Fees & Fines owed balances are billed off with the College billing cycle. For each billing on Tuition bills, the owed balance is reset on the transaction processing system and charged to the student account for billing.

Also, Discretionary and Fees & Fines owed balances are billed off each year, as part of academic year end practices.

Glossary of Terms

“Deposit/Withdrawal/Adj” – When viewing transactions through DartHub, this description is a system operation where the account had a balance reset, closed, or opened.

“Workstation” – When viewing transactions through GET, this location description is a system operation where the account had a balance reset, closed, or opened.

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