Employees

Cards for Employees

All regular Dartmouth employees are entitled to a Dartmouth I.D. card. The Card is a convenient tool for campus-related needs and amenities, such as discounts to performances and movies at the Hopkins Center; entry to buildings with permitted access; and, use at libraries across campus to borrow books, journals, CDs and DVDs.

Your ID card can also be used to receive discounts at local merchants and national companies participating in the D-Perks program. For more information on the Benefits of the Dartmouth ID card, please consult with a Human Resources Consultant.

Note: As the primary affiliation is as an employee, an employee will not be eligible for a student ID card.

Employees are able to take classes and participate in graduate programs. Those employees would not be able to obtain a student ID card. For the student ID card to be available, the employment with Dartmouth College would need to be fully terminated. Employees cannot hold a student affiliation as the primary affiliation while they are active in HRMS, whether being paid and receiving benefits from Dartmouth College or non-paid.

Obtaining an ID During COVID-19

In the current situation, issuing replacement ID cards is very difficult. Due to the current social-distancing practices of Dartmouth College, our office is working remotely. As such, in-office visits are not offered by the DartCard office for obtaining ID cards. Instead, we have established a protocol for the employee requesting the ID card to use.

For new employees: Please use the online tool through GET to submit a photo. Please use the below photo-guidelines to help us issue your ID card:

  • Plain white or light-colored background (example: plain wall)
  • Subject should be front-facing (no side or angled views)
  • Passport-style headshot (we cannot accept any torso-view photos)
  • No hats or sunglasses
  • No hand gestures or symbols
  • Appropriate lighting (no direct sunlight, or dim/shadowed lighting)

 

When you have submitted the photo, please be sure to email to request your new employee ID card. 

For current employees: Please email to request a replacement for a lost/damaged card, the current photo on record will be used.  If you would like to update your photo, please be sure to do so using the online tool through GET prior to making your request.

(Please know that the moment we print the replacement ID card, the former ID card will de-activate. At that point, the former ID card is no longer available for use on campus.)

For all employees: The requested ID card will be sent for mail processing to a US mailing address (if provided). In-person ID pick-ups can be arranged on an individual basis (details to be provided upon request). Please remember, the DartCard office is not available for in-office visits. Please contact us for scheduling an ID card pick-up and procedure details.

Stay safe and healthy!

Obtaining an ID Card

To obtain a card, contact the Dartmouth I.D. Card Office. You must present a valid form of photo ID such as a passport or state-issued I.D. or Driver's License. Once a Dartmouth I.D. card is issued and entered into our system, reprinted I.D. cards do not require this verification.

Some departments require employees to wear the I.D. card as a badge. Please check with your supervisor to see if this is the case in your department. Please note, if your department wants you to wear your I.D. card as a badge, DO NOT punch a hole through the card. This will damage the proximity chip inside the card and the door access feature will no longer work.

Learn more about the Employee DartCard and the available employee spending accounts.

Last Updated