Employees

Cards for Employees

All regular Dartmouth employees are entitled to a Dartmouth I.D. card. The Card is a convenient tool for campus-related needs and amenities, such as discounts to performances and movies at the Hopkins Center; entry to buildings with permitted access; and, use at libraries across campus to borrow books, journals, CDs and DVDs.

Your ID card can also be used to receive discounts at local merchants and national companies participating in the D-Perks program. For more information on the Benefits of the Dartmouth ID card, please consult with a Human Resources Consultant.

Note: As the primary affiliation is as an employee, an employee will not be eligible for a student ID card.

Employees are able to take classes and participate in graduate programs. Those employees would not be able to obtain a student ID card. For the student ID card to be available, the employment with Dartmouth College would need to be fully terminated. Employees cannot hold a student affiliation as the primary affiliation while they are active in HRMS, whether being paid and receiving benefits from Dartmouth College or non-paid.

Obtaining an ID During COVID-19

In the current situation, issuing replacement ID cards is very difficult. Due to the current social-distancing practices of Dartmouth College, our office is working remotely. As such, employees are not permitted to visit the DartCard office for obtaining ID cards. Instead, we have established a protocol for the employee requesting the ID card to use.

For new employees: Please send us a photo from your Dartmouth College email. Due to COVID-19, plain selfies are acceptable at this time. Please use the below photo-guidelines to help us issue your ID card:

  • Plain-white background (example: plain wall)
  • No hats or sunglasses
  • No hand gestures or symbols
  • Appropriate lighting (no direct sunlight, or dim/shadowed lighting)

 

Due to the current situation with COVID-19, we are not requiring identifying documents for new employees. As you will be communicating with us via your Dartmouth College email, that is all the verification we need at this time.

For current employees: Please email to request a replacement for a lost/damaged card, the current photo on record will be used. (Note: If your ID card is not an access-capable card, please see the above for guidance on requesting a new ID card.)

In either case, please contact Facilities for a visitor access card to assist with your access needs until the new ID card is received.

Unless other arrangements are made with the DartCard office, the requested ID card will be sent via Hinman Mail to the address indicated in the OIM/DND Lookup Directory (if available). Hinman Mail deliveries may experience a delay for mail processing. If you would prefer to receive the ID card at a home address, please provide a US mailing address where you would be able to receive the ID card. 

Stay safe and healthy!

Obtaining an ID Card

To obtain a card, contact the Dartmouth I.D. Card Office. You must present a valid form of photo ID such as a passport or state-issued I.D. or Driver's License. Once a Dartmouth I.D. card is issued and entered into our system, reprinted I.D. cards do not require this verification.

Some departments require employees to wear the I.D. card as a badge. Please check with your supervisor to see if this is the case in your department. Please note, if your department wants you to wear your I.D. card as a badge, DO NOT punch a hole through the card. This will damage the proximity chip inside the card and the door access feature will no longer work.

Learn more about the Employee DartCard and the available employee spending accounts.

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