Returning Funds for Personal Expenses

When personal expenses are charged to a corporate card or procurement card (P-Card), it is important to return these funds to Dartmouth College as soon as possible and we are making it easier for you to do just that. We now accept credit and debit cards for returning funds for personal expenses. 

Return Funds for: 

Returning Funds for Personal Expense charged to a Corporate Card

When returning funds for personal expenses, there are two methods:

  1. Returning funds by Credit or Debit Card (preferred method)

    • To return funds by credit or debit card, first obtain the Expense Report OIE number and the amount due. Next, click the "Pay Personal Expense" button below.
    • On the first page, enter the Amount Due and complete the Security Code (case-sensitive), then click ContinuePay Personal Expense Screen 1
    • On the next page, complete the following required fields:
      • Invoice Number: Enter the OIE number
      • Description: Person expense for [corporate cardholder name]
      • Card Number: Enter your personal card number
      • Expiration Date: Enter the expiration date from your personal card
      • First Name: First Name of the Cardholder
      • Last Name: Last Name of the Cardholder
      • Zip Code: this should be the zip code of the billing address on the card
      • Email Address: enter your email address to obtain confirmation of your paymentPay Personal Expense Screen 2 for Corp Card
  2. Returning funds by Check

When returning funds by check, the payment must be delivered to the Dartmouth's Cashiers Office. It is important that you provide a copy of the Expense Report’s Confirmation page that has a negative Reimbursement Amount, denoted by parenthesis “(--)” with the Miscellaneous Receipt form. To do this, access your Expense Report in iExpense and click on the linked Report Number. The image below is an example of the Confirmation page. Click the Printable Page button and then print the page through your browser. Check payments should be made payable to Dartmouth College. iExpense Expense Report Confirmation Page

Returning Funds for Personal Expense charged to a Procurement Card (PCard)

When returning funds for personal expenses, there are two methods:

  1. Returning funds by Credit or Debit Card (preferred method)

    • To return funds by credit or debit card, first obtain the PCard eForm OB Number, chart string, and amount due. Next, click the "Pay Personal Expense" button below.
    • On the first page, enter the Amount Due and complete the Security Code (case-sensitive), then click ContinuePay Personal Expense Screen 1
    • On the next page, complete the following required fields:
      • Invoice Number: Enter the PCard eForm OnBase number
      • Description: Provide the Chart String where the PCard Transaction posted
      • Card Number: Enter your personal card number
      • Expiration Date: Enter the expiration date from your personal card
      • First Name: First Name of the Cardholder
      • Last Name: Last Name of the Cardholder
      • Zip Code: this should be the zip code of the billing address on the card
      • Email Address: enter your email address to obtain confirmation of your paymentPay Personal Expense Screen 2 for PCard
  2. Returning funds by Check

When returning funds by check, the payment must be delivered to the Dartmouth's Cashiers Office with with the Miscellaneous Receipt form. It is important to ensure that the chart string on the form matches the chart string that the personal expense was posted. Check payments should be made payable to Dartmouth College. 

 

Returning Funds for Unused Cash Advance Funds

When returning funds to Dartmouth’s Cashiers Office for  unused cash advance funds, it is important to provide a copy of the Expense Report’s Confirmation page with the Cash Advance Return form. that has a negative Reimbursement Amount, denoted by parenthesis “(--)”. To do this, access your Expense Report in iExpense and click on the linked Report Number. The image below is an example of the Confirmation page. Click the Printable Page button and then print the page through your browser.

iExpense Expense Report Confirmation Page

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