Recruitment & Hiring
Staff Hiring Process
Recruitment Form & Position Description
Complete and return the Position Recruitment Form, along with a most recent position description (if available) to your Finance Center or your Professional School HR liaison:
ASFC: email ASFC
APFC: Submit the General Request eForm
Campus Services: email Admin HR Services
Geisel: email Faith Goodness
Thayer: email Margaret Deluca
Tuck: email Tye Deines
DORR Entry & Review
The position details will be entered into DORR for review and approval by Divisional leaders and the Office of Human Resources. HR will notify the hiring manager when the position is approved for recruitment and ready to post online at Dartmouth Employment Opportunities.
Posting the Position & Beginning the Search
After the Finance Center or HR Liaison has reviewed and/or approved the position,
Talent Acquisition will review the posting and connect with the hiring manager to
discuss recruitment strategy. Talent Acquisition will confirm with hiring manager
that position is ready to post. Temporary guest access to DORR will be provided to
the hiring manager/supervisor to view the position and applicant information in the
system.
As the hiring manager/supervisor, you will begin the recruitment process by reviewing,
selecting, and contacting applicants to coordinate interviews. Due diligence is to
be completed by the hiring manager/supervisor to track applicant outcomes.
Candidate Selection & Closing the Search
When you have selected a candidate you wish to hire, please notify the Finance Center and HR Liaison, with:
- Request to close the position posting from the web
- Name of selected candidate for hire
- Request for applicant names and addresses (and, if needed, rejection letter templates) for sending letters to non-selected applicants
- Outcomes statuses of your non-selected applicants:Applied in error/incomplete application
materials
- Applied in error/Incomplete Application
- Ineligible (external or non-union)
- Did not meet minimum qualifications
- Not interviewed – withdrew
- Not interviewed – less qualified/experienced
- Not interviewed- applied after review date
- Interviewed – withdrew
- Interviewed – less qualified/experienced
- Interviewed – not selected, reference/background check
- Interviewed – offer declined
- Interviewed – less qualified/Strong Viable Candidate
- Interviewed – accepted another position
- Interviewed – offer declined (housing)
- Interviewed – offer declined (benefits)
- Interviewed – offer declined (compensation)
Hiring Proposal (formerly Salary Setting) & Contacting Professional References
When you have determined a finalist, email Fiscal Officer or HR Liaison to begin the hiring proposal and salary setting stage for the hire. Please also indicate if you have a preferred salary range. Do NOT make an official offer until you receive notification from a fiscal officer regarding salary setting and background verification. A fiscal officer will respond with an official hiring range for making an offer to the candidate (may take up to 3 days).
Professional references are required to be contacted for selected candidates, for all staff positions.
References are collected through SkillSurvey, an online third-party that collects confidential performance feedback from the candidate's provided professional references.
The Finance Center or HR Liaison will submit the candidate's name, email address, and position title to Human Resources to set up a SkillSurvey reference survey for your candidate. The candidate will be contacted by a SkillSurvey email to provide their professional reference contacts. Reference feedback is electronically collected in an easy-to-read report that is received by you, as the hiring manager/supervisor.
The hiring proposal/salary setting and SkillSurvey reference checking are completed simultaneously and in coordination with Office of Human Resources.
Background Verification
Background Verification is a requirement of all staff hires, including temporary positions.
For additional questions on Dartmouth's background check policy, please see Human Resources Background Checks.
An offer of employment is contingent upon the successful completion of a background
check and can take up to 1-2 weeks for completion.
Extending an Offer
The Fiscal Officer or HR Liaison will notify you with an official hiring range and
you may extend an offer to the candidate expressing to them that their employment
is contingent on the satisfactory outcome of their background check.
The candidate will be contacted by our background check vendor, HireRight, and will
need to submit information directly to them. Please tell the candidate to notify you
when he or she has provided all of the necessary information to HireRight. Once you
hear from the candidate, please notify Fiscal Officer or HR Liaison that the candidate
has consented to the background check so that she can confirm consent with HR.
Onboarding Checklist
The Onboarding Checklist is designed to guide manager through effective onboarding of a new employee. Responsibilities outline responsibilities of the Manager and a Peer Partner from prior to the employee’s first day through the first month.
Talent Acquisition has additional resources available for managers planning onboarding. Please review the https://services.dartmouth.edu/TDClient/1806/Portal/KB/?CategoryID=20559.
Personnel Authorization
After the candidate has accepted the offer and consent to the background check has been confirmed with HR, follow the processes by Division for submitting a Personnel Authorization.
Hire Letter
Human Resources will provide the staff hire with a formal information letter which is generated through Equifax upon entering of the PASF.
Staff Hiring Questions
Please directly contact Fiscal Officer or HR Liaison for questions regarding position creation, changes in position descriptions, authorization of positions, and position budgets.
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