Becoming a Supplier
If selected to provide goods and services to Dartmouth, suppliers must have a vendor record (if one does not exist), or a request to update your supplier record. Full supplier records include details on how we will transact purchases including payment terms and diversity status and certification.
New Supplier Onboarding
PaymentWorks Vendor Portal
Vendors will manage their profile and all related information (contact, banking, insurance, etc.) within the PaymentWorks vendor portal. Invitations to register within PaymentWorks can be requested through the departments you are working with.
Independent Contractors
Independent Contractors must complete the Independent Consultant/Independent Contractor Service Agreement. Once the form is reviewed and approved by Procurement Services, they will send an invitation to register with PaymentWorks.
Review the Independent Contractor Policy for more information.
Tax Forms
Tax forms will now be captured through the PaymentWorks registration process.
International Staffing
Review the International Staffing Policy when employing or engaging individuals to carry out activities in non-U.S. locations.
Insurance Requirements
Within the PaymentWorks registration, vendors will be required to submit evidence of insurance coverage showing name of insurance company, coverage limits, and expiration date.
Insurance coverage should be in accordance with the College insurance requirements. If there are any questions pertaining to this requirement, you may contact the Office of Risk and Internal Controls Services at (603) 646-2441.
Requirements for Vendors Providing Catering Services and Food
Food vendors providing a service for Dartmouth College are required to file proof of insurance and food service license through PaymentWorks before commencing any work or deliveries on campus.
Approved Food Provider Guidelines for Food Providers
Approved Food Truck Providers Guidelines
Approved Caterers and Food Providers List
Supplier Diversity
Dartmouth wants to do business with diverse suppliers. Vendors are expected to indicate their Federal or State of NH diverse business classifications on their PaymentWorks registration and will be able to upload the supporting certificate(s).
Please refer to our Supplier Diversity site for more information.
Managing your Vendor Record
When any of the following changes occur about your business you will need to revisit your PaymentWorks profile and update it accordingly:
- Organizational information including company name and associated addresses
- Contact information for key personnel
- Business details including goods / services provided
- Business classifications including small and/or diverse business status
- Preferred purchase order dispatch
- Preferred payment methods
- Bank account information
Questions
Questions about these processes can be directed to procurement.services@dartmouth.edu.
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