Procedure for Check Pick Up

Check Pick Up at 7 Lebanon Street

Checks can be picked up between 10 a.m. and 3 p.m. at the Payroll window.

Checks to be picked up may include the following items:

Accounts Payable Checks

  • These checks are kept in the Payroll Office and filed alphabetically by department until someone from the designated department picks the checks up.  At the end of the day, the remaining checks are locked in the safe.
  • A valid picture identification card is required in order to release checks to an individual; Dartmouth College issued ID preferred.  The person signing for the checks is responsible for delivering all the checks back to the department.  It is not allowed to remove just one check from an envelope.
  • Attached to the envelope is an "Accounts Payable Special Check Release Form", which is to be signed and dated by the individual picking up a check.
  • After 2 weeks if a check hasn't been picked up it is returned to Accounting Services.

Payroll Checks

  • These checks are kept in the Payroll Office and filed alphabetically by department until someone from the designated department picks the checks up.  At the end of the day, the remaining checks are locked in the safe.
  • A valid picture identification card is required in order to release checks to an individual; Dartmouth College issued ID preferred.  The person signing for the checks is responsible for delivering all the checks back to the department.  It is not allowed to remove just one check from an envelope.
  • Attached to the envelope is a "Check Release Form", which is to be signed and dated by the individual picking up a check.

Quick Pay Checks

  • These checks are kept in the Payroll Office and filed alphabetically by individual until the individual personally picks up the check.  At the end of the day, the remaining checks are locked in the safe.
  • A valid picture identification card is required in order to release the check to the individual; Dartmouth College issued ID preferred.
  • Attached to the envelope is a "Check Release Form", which is to be signed and dated by the individual picking up a check.
Last Updated