Chart of Accounts
The Chart of Accounts (COA) is the complete set of values used by Dartmouth for, budgeting, recording, and reporting on all financial transactions.
Chart String Structure
A chart string consists of six segments with a total of 25 digits. This structure assists in the consistent posting and reporting of financial transactions. The COA records financial transactions; identifies resources that are available for College use; provides financial data for analysis and monitoring of account balances; and allows budgeting for College programs. The diagram below depicts the six segments of the College's chart string.
To request a new value in any of these segments, or modify an existing value in any segment, you will need to fill out the appropriate segment form.
Segment |
Definition |
# of digits |
| Entity | Who? What School? | 2 |
| Org | What department? | 3 |
| Funding | Where does the money come from? | 6 |
| Activity | How is the money spent and received? | 6 |
| Subactivity | (Open to department use) | 4 |
| Natural Class | What are the expenses and revenues? What are the assets and liabilities? |
4 |
Segment Value Lists
View the workbook of current chart string segment values. Each segment is on a separate tab in the Excel workbook. These lists will be updated on a quarterly basis.
- (Note: Using internet browser Mozilla Firefox is best to open the document.)
If you have access to the Institutional Reporting and Analysis (IRA) tool you may run current segment value reports. The Segment Lookup Dashboard is available on the Home Page under the Lookups Section. A separate report is available for each segment value and each contains filters that allow you to limit the values returned.
Forms
Use the following forms to request new segment values, make changes to an existing segment value's description, responsible person, hierarchy or attributes, or disable/re-enable values.
When a new Org value is required or a modification to an existing value is required:
- Org Segment Request (xlsx) updated 05/12/2016
- HRMS Org Request
When a new Endowment Funding value is required or a modification to an existing value is required: - Endowment Funding Segment (xlsx) updated 03/01/2017
When a new Gift Funding value is required or a modification to an existing value is required:
- Gift Funding Segment (xlsx) updated 03/14/2016
- Gift Facilities/Construction Funding Segment (xlsx)
When a new Funding value is required or a modification to an existing value is required:
- Funding Segment Request (xlsx) updated 03/14/2016
When a new Activity value is required or a modification to an existing value is required:
- Activity Segment Request (xlsx) updated 03/14/2016
When a new SubActivity value is required or a modification to an existing value is required:
- SubActivity Segment Request (xlsx) updated 03/14/2016
When a new Natural Class value is required or a modification to an existing value is required:
- Natural Class Segment Request (xlsx) updated 06/23/2016
If you have any questions or comments on the Chart of Accounts forms, please e-mail GL.Chart@Dartmouth.edu
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