New To Benefits

Enroll in Benefits

You will have thirty (30) days from your date of hire/date of benefits eligibility to make your benefit elections.  Otherwise, you will be defaulted into a medical plan and other benefits as defined by your employment category.

Access Your Benefits via FlexOnline

New Hire Enrollment Guide

The New Hire Enrollment Guide is designed to provide a full overview of all benefits available to you.  As a benefits-eligible employee, it is your responsibility to read this guide in its entirety to ensure the important deadlines and key actions contained within, and their impact on your benefits eligibility,

Eligibility

Who is Eligible

  • Employees who are regularly scheduled to work at least half of the normal full schedule, at least nine months each year.
  • Regular Benefits Eligible employees working less than full time receive pro-rated benefits according to their percentage of working full time.
  • Temporary employees and regular employees working less than half time are not eligible for benefits.

The amount that you pay in premiums is affected by the amount of hours you work as well as the amount of annual salary received. This is important to know when you are considering a change in hours or full time equivalency (FTE).

When Benefits Begin

Benefits start on your date of hire, or date of mid-year qualifying life status event. If you incur expenses prior to enrolling, simply ask your provider to have the bill mailed to you, and once the card is received call the providers office with your ID card information and ask them to resubmit the claim.

Plan Year

Dartmouth's benefits run on a calendar plan year, from January 1st through December 31st. Some benefits are prorated based on your start date or benefits eligibility date.

Benefit Categories

Your employment category determines what benefits you are eligible for. Contact your Supervisor if you are unsure of which category you fall in to.  Be sure to check medical rates and benefit eligibility any time you change benefit categories.

  • Exempt – Includes Faculty (visiting or tenure track), Research Staff (Research Associate C, Research Scientist, Research Analyst and Research Engineers) and Exempt Staff (salaried staff). These employees are exempt from over-time pay, according to the Fair Labor Standards Act.
  • Non-Exempt – Refers to employees who are paid by the hour and are not exempt from over-time pay, according to the Fair Labor Standards Act. This includes Non-Exempt Staff, Non Union Service Staff and IATSE union members. This does not include SEIU union members.
  • SEIU – Refers to Dartmouth employees who are members of the Service Employees International Union. SEIU members are paid by the hour and are not exempt from over-time pay, according to the Fair Labor Standards Act.
    Research Associate B (RAB) – Refers to grant or college funded employees (other than those on certain kinds of training grants) with an appointment of greater than nine (9) months and less than three (3) years. RAB's are exempt from over-time pay according to the Fair Labor Standards Act.
  • Research Fellow – A post-doctoral trainee on a NRSA or T32 training grant with an appointment of at least nine (9) months and less than three (3) years. Research Fellows are exempt from over-time pay, according to the Fair Labor Standards Act. These employees are paid with non-taxable wages.

Verification & Plan Changes

Dependent Verificaiton

When adding dependents to your medical and dental insurance plans, you will be required to upload verification of dependents. This may include copies of a birth certificate for dependent children and a marriage license when adding spouses.  Refer to the Verification section of the step-by-step FlexOnline User Navigation guide for more information.

Event Verification

When making changes to your benefits during the middle of a plan year due to a qualified life event, you may be required to upload proof of the event.  Refer to the Verification section of the FlexOnline User Navigation guide for more information.

Making Changes to Your Plan

Once you have made your annual enrollment, whether as a new hire, or during open enrollment, you may not make changes to most of your benefits until the following plan year. The exception to this, is when you have a qualifying life status change. This can be a marriage, a divorce, a birth or adoption of a child, or any time you or a dependent looses or gains coverage. A spouse's open enrollment period is also considered a qualifying life status change. It is important to know that you must complete a life status change event through the FlexOnline system no more than 30 days after the date of the event.

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