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Employee COVID-19 Resources

Last updated: June 24, 2022

External Quick Links:

Employees are encouraged to bookmark these links for easy reference.

Quick links to COVID-19 information on this page:

 

COVID-19 Testing for Employees:

Where to get COVID-19 Tests

It is good practice to have at least two rapid antigen tests easily accessible to you in case you have to test due to symptoms or close contact exposure. All employees can pick up four take-home rapid antigen tests at a time at designated pick-up locations on and around campus.

Dartmouth faculty and staff enrolled in one of Dartmouth’s health insurance plans can get up to eight free at-home over the counter (OTC) COVID-19 tests, per covered individual per month, through Express Scripts. Instructions on how to get your free test kits can be found at https://dartgo.org/covid-updates.

COVID-19 tests are also available through health care providers and local pharmacies, through resources provided by the New Hampshire and Vermont state health departments, and through resources provided by the U.S. Department of Health and Human Services.

If you test positive and need a rapid antigen test to comply with Axiom’s Medical’s testing instructions, email occupational.medicine@dartmouth.edu or contact your health care provider or local pharmacy to ask about how to get a rapid antigen test when you are positive.

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When to take a test

Faculty and staff are required to test if they:

For more information read Dartmouth’s frequently asked questions on testing.

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Positive test results and contact tracing

Faculty and staff who test positive for COVID-19 are required to wear a face mask, isolate immediately according to Dartmouth’s isolation guidance, and report their positive test result to Axiom Medical at 833-408-1338. Faculty and staff should also contact their health care provider, especially if they are at high risk for severe illness from COVID-19 as treatment may be available.

Axiom will notify any close contacts who are Dartmouth students, faculty, or staff. Faculty and staff must notify all other close contacts. For COVID-19, a close contact is anyone who was less than 6 feet away from an infected person for a combined total of 15 minutes or more over a 24-hour period. An infected person can transmit COVID-19 starting 48 hours before they developed symptoms or took a test with a positive result.

Employees who are in isolation have a few options to obtain an antigen test. Review Dartmouth's FAQs for Faculty and Staff in Isolation for details. 

Read coping with COVID-19 and post-COVID for resources and support.

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Negative test results

Faculty and staff who test negative for COVID-19 should follow Dartmouth’s COVID-19 test result instructions to determine if they need a confirmatory test. Faculty and staff do not need to report negative test results to Dartmouth unless directed to by Axiom Medical.

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If you have COVID-19 symptoms

If you feel sick or think you might have COVID-19 symptoms, wear a face mask, limit close contact with others, and test immediately, even if you initially tested positive for COVID-19 in the 90 days prior. See Where to get COVID-19 Tests if you have none available to you.

Do not report to work until you have a negative result.

If you test positive, report your result to Axiom Medical at 833-408-1338 and follow their isolation instructions. You are required to wear a face mask around others for 10 days from the date you initially tested positive. Contact your health care provider, especially if you are at high risk for severe illness from COVID-19.

If you test negative, you can report to work. Follow Dartmouth’s COVID-19 test result instructions to see if you need a confirmatory test. If you are not well enough to work, use your regular paid time off (PTO) and contact your health care provider.

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If you are a close contact

If you are identified as a close contact, wear a face mask, limit close contact with others, and contact Axiom Medical at 833-408-1338 for instructions on testing and quarantine. If Axiom Medical notifies you that you are a close contact, follow their instructions. Keep your health care provider updated. For COVID-19, a close contact is anyone who was less than 6 feet away from an infected person for a combined total of 15 minutes or more over a 24-hour period. An infected person can transmit COVID-19 starting 48 hours before they developed symptoms or took a test with a positive result.

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Contacting Axiom Medical


You can call Axiom Medical at 833-408-1338 with questions about your COVID-19 screening or case management. When you call, you may be prompted to leave a message with your phone number, name, and reason for your call. Calls will be returned in the order received, so please watch for and answer the call, typically from a Texas or Utah area code.

For questions about your health, contact your health care provider.

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CONFLICT MANAGEMENT SOLUTIONS TO WORKPLACE CONFLICTS AROUND MASKING


Dartmouth’s Face Mask Policy does not require employees to wear face masks indoors in many instances. However, we ask that employees respect that the decision to wear a face mask is a personal choice that anyone is welcome to make if they would like. 

To avoid conflict, consider being flexible in relation to occupied spaces and work arrangements where possible. If a conflict arises as a result of a discussion around face masks, please remember to respect one another’s privacy related to medical history and decision-making, even if you do not agree with a medical decision your coworker has made. Do not ask questions about another person’s health history or the health of their family members. Act quickly to resolve the conflict to avoid conflict escalation, and contact your HR Consultant for support when needed. 

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Employee COVID-19 Testing FAQs:

Supervisor COVID-19 Testing FAQs:

Employee COVID-19 Testing FAQs:

How often do I need to test as an employee at Dartmouth?

Faculty and staff are required to test if they:

For more information read Dartmouth’s frequently asked questions on testing.

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What happens if I am identified as a close contact?

If you are identified as a close contact, you will need to follow the testing and quarantine instructions provided by Axiom Medical. Additionally, for 10 days since your last contact with the person who has COVID-19, you will need to:

  • Wear a well-fitting face mask around others at all times
  • Avoid large crowds indoors and outdoors
  • Avoid all close contact (less than 6 feet distance to others for more than 15 minutes), indoors and outdoors
  • Dine in isolation (do not eat with others) 

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How do I get a new employee ID card?

Please review the current instructions, available on the Dartmouth Card Office website. It can take 2 business days to create a new ID card. If your COVID-19 testing appointment is imminent, take your state-issued ID as proof of identification while you await your new employee ID card.

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What should I do if I receive a positive test result?

Faculty and staff who test positive for COVID-19 are required to wear a face mask, isolate immediately according to Dartmouth’s isolation guidance, and report their positive test result to Axiom Medical at 833-408-1338. Faculty and staff should also contact their health care provider, especially if they are at high risk for severe illness from COVID-19 as treatment may be available.

Axiom will notify any close contacts who are Dartmouth students, faculty, or staff. Faculty and staff must notify all other close contacts. For COVID-19, a close contact is anyone who was less than 6 feet away from an infected person for a combined total of 15 minutes or more over a 24-hour period. An infected person can transmit COVID-19 starting 48 hours before they developed symptoms or took a test with a positive result.

Read coping with COVID-19 and post-COVID for resources and support.

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I've tested positive for COVID-19; how soon do I need to be tested again?

If you tested positive for COVID-19 in the past 90 days, you are only required to test if you develop symptoms, or if you are attempting to test out of isolation. For more information read Dartmouth’s frequently asked questions on testing.

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I need documentation of my recovery from COVID-19 so I can travel.

Employees should contact their primary care provider to request this documentation. Dartmouth College cannot provide documentation or certification of recovery from COVID-19.

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I'm worried that my private information may be misused by the testing company. What steps have been taken to protect my interests?

Dartmouth has chosen vendors with good reputations and experience in the field of COVID-19 testing. We have taken reasonable steps with our testing providers to assure that industry-standard data privacy measures are in place to protect the privacy of your sensitive information.

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What if I have concerns about Dartmouth's test or testing provider?

If you have concerns about Dartmouth's test or testing provider, please contact Occupational Medicine at occupational.medicine@dartmouth.edu to discuss. In every circumstance where testing is conducted by an outside testing provider, it is your responsibility to share any positive result in a timely fashion with Axiom Medical, Dartmouth's Occupational Medicine provider. If you use a testing provider other than those contracted by Dartmouth, you will be responsible for the costs of the test. 

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Supervisor COVID-19 Testing & Reporting FAQs:

What do I do if an employee working on-site notifies me that they have had a positive COVID-19 test result?

If you are notified that an individual you supervise has tested positive for COVID-19, encourage them to contact their primary care provider and seek emergency care, if needed. Then follow the steps below. COVID-19 testing, isolation, and quarantine details are private health information and should not be shared with others.

  1. If the individual is on-site at the time of notification, send them home immediately.
  2. Case management:
    • Employees (faculty or staff) should be instructed to call Axiom (1-833-408-1338), Dartmouth's Occupational Medicine provider. Employees will be prompted to leave a message with their phone number, name, and reason for their call. Calls will be returned in the order received, typically from a Texas or Utah area code. Axiom will manage the employee's isolation and return-to-work plan.
    • Students should be instructed to follow Dartmouth’s isolation guidance, wear a face mask, and email the Dartmouth College Health Service at dicks.house.nurse@dartmouth.edu to report their positive result and ask any questions about their health. Students should inform their instructors when they need to miss class, and instructors should support students' wellness and work with students to find ways for them to keep up with their academic work.

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What do I tell others about the individual's absence?

Reply that they are out of the office or working remotely (for those that can continue to perform work away from campus). If asked in general what information will be shared about employee test results, isolation, or quarantine, advise that you will not share any private health information and that in the event there is a confirmed case of COVID-19, close contacts will be notified by the person who tested positive, by Axiom Medical, by the Dartmouth College Health Service, or by their state health department with further instructions. Employees with questions about their health should contact their health care provider.

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Does the employee need to use Personal Time or Vacation for their absence?

Regular employees directed by Axiom to remain away from the workplace/campus may use Other Lost Time (OLT) for their previously scheduled hours up to a maximum of 10 days total by December 31, 2022 or apply for short-term disability, if applicable.

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What do I do if I hear rumors that an employee has had a positive COVID-19 test result?

The Occupational Health processes and procedures will not be visible to those that are not directly involved in a given case and it can sometimes appear as if cases are not being addressed when they are. That said, if you have concerns that the appropriate Dartmouth offices are not aware of a situation, you may send an email to occupational.medicine@dartmouth.edu. Given the requirements for privacy of personal health information, it is likely that you may not be told the resolution to your inquiry, however you can be assured that attention will be given to the matter. And, of course, speculative information about others should not continue to be shared.

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What information is on my Supervisor Health Screening report?

The report shows all the employees assigned to a supervisor as listed in HRMS, the HR/Payroll system. If you do not see your employee on your report or if you have people on your report that do not report to you, or need to make updates to your employee's recorded work arrangement, please notify your finance center. The finance center will update the HRMS records appropriately.

The report also shows your employee's compliance with the COVID-19 Vaccine Policy and the employee's work arrangement designation as either On site, Hybrid, or Remote. If an employee has more than one assignment and each assignment has a different work arrangement designation, then the employee’s designation will be calculated as Hybrid. Supervisors are expected to follow-up with any employee who is not listed as 'In Compliance'. 

  • Informal changes in work arrangements that are for less than six weeks do not require a formal change to the employee’s recorded work arrangement designation.  These informal changes may be arranged directly between the employer and the employee.  This is called an ‘informal request’ and is noted online.
  • Employees and supervisors who have agreed to a hybrid or fully remote work arrangement must complete an online Hybrid/Remote Work Agreement. The written agreement confirms the relevant details of the work arrangement in clear terms.  Please refer to the Flexible Work at Dartmouth webpages and the visual Flexible Work Arrangement Process diagram (pdf) for details and supporting information.

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