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Employment Policies and Procedures Manual

The policies included or referenced in this manual apply to all Dartmouth College employees unless specifically stated otherwise in each policy. 

The policies are intended as guidelines only, and they may be modified, supplemented, or revoked at any time at the College’s discretion.  In particular, these policies do not constitute a contract (nor should they be construed as a contract) guaranteeing employment for any specified duration. Except as set forth in writing in collective bargaining agreements, individual employment contracts, or other College policies, either the employee or the College may terminate the employment relationship at any time, for any reason.  No supervisor, manager, or representative of the College has the authority to make any promises, commitments, or changes that conflict with the policies in this manual unless approved in writing by the chief human resources officer.

These policies supersede any handbook or policy statements, whether written or oral, issued prior to December 2006. Any subsequent revisions will substitute and replace prior policy or procedure statements and become a part of this manual. The College will provide as much notice as possible of any changes in these policies.  The most recent versions of all policies are available here, and policy updates will be posted directly to this Web site.

Employees who are covered by collective bargaining agreements should refer to those agreements for information regarding benefits and terms and conditions of employment.  Employees covered by the Faculty Handbook should refer to the Handbook for employment-related polices that are unique to the faculty. 

If you have questions about any of these policies, please contact your Human Resources Consultant.

(The following policies are in Adobe's PDF format, for which you will need Adobe's Acrobat Reader program to read and print. If you don't have the latest copy of Acrobat Reader installed on your computer, Adobe makes the program available as a free download.)


Accommodations for Individuals with Disabilities
Adoption Benefit
Affirmative Action
Alternative Work Arrangements
Background Checks
Benefits Eligibility - Health & Welfare
Benefits - Retiree Medical
Child Abuse Reporting (Office of the General Counsel Web site) 
Confidentiality of Business Information
Conflict of Interest
Consensual Relationships and Employment of Relatives
Corrective Action
Drug-Free Campus and Workplace
Educational Assistance
Electronic Communications
Emergency Procedures
Emeriti Status for Administrative Staff
Employee Records
Employee Testing Policy (COVID-19)
Employment Eligibility
Employment of Minors
Employment Reference Checks and Skill Proficiency Testing
Employment Status

Grievance Procedure, Equal Opportunity
Health & Safety
Holidays and Winter Break
Hours of Work
Indemnification of Employees
Intellectual Property
Interim Furlough and Reduction in Hours Policy
Leaves of Absence
Lobbying and Political Activities
Military Leave
Notice of Nondiscrimination
Paid Absences From Work  
Paid Time Off - Hourly Employees  
Paid Time Off - Salaried Employees  
Pay Transparency Act  
Process for Resolving Reports Against Staff (Title IX Web site)  
Programs Involving Minors (Office of the General Counsel Web site)  
Research Misconduct and Other Policies Relating to Research 
Retirement Plans 
Separation of Employment 
Seven Percent Special Benefit 
Sexual and Gender-Based Misconduct Policy (Title IX Web site) 
Signature and Requisition Authority Policy (Office of the General Counsel Web site) 
Time Reporting for Hourly Staff and Student Employees  
Tuition Reimbursement Programs 
Unemployment Compensation 
Volunteer Time Off 
Weapons Policy 
Workers’ Compensation