Fitness Reimbursement

Yoga in the HOP

About the Reimbursement

This is a reimbursement of up to $225 per calendar year for expenses limited to fitness facility and/or exercise class fees (includes online/DVD classes).

Eligibility

Active benefits eligible employees only have access to the Fitness Reimbursement Benefit if it was elected as their wellness benefit during Open Enrollment, or as a new hire.  If this option was elected by the employee, a spouse who is enrolled on the employee's Dartmouth-sponsored medical plan can also share this benefit (a total of $225 per calendar year per family is available; family only includes eligible spouse).

Retirees enrolled on a Dartmouth-sponsored medical plan have the Fitness Reimbursement benefit as their wellness benefit. A spouse who is enrolled on the retiree's Dartmouth-sponsored medical plan can also share this benefit (a total of $225 per calendar year per family; family only includes eligible spouse). Please note: employees who retire mid-year will continue with their current wellness benefit election through the end of the calendar year; the Fitness Reimbursement Benefit will be the only available wellness benefit option available during Open Enrollment for the following calendar. 

Eligible and Ineligible Expenses

Eligible expenses include:

  • Fitness Facility Fees - full-service brick and mortar facilities with cardiovascular and strength training equipment
  • Exercise Class Fees -- brick and mortar in-person, online* and DVD exercise classes that are led by an instructor
  • Swimming and Tennis-only Facilities

 

*Examples include: Peloton app/subscription (equipment is not eligible), Beachbody On Demand, Daily Burn, obé.

Ineligible expenses include:

  • Home Exercise Equipment
  • Personal Training Sessions
  • Sports Lessons (e.g. golf lesson)
  • Sports Equipment (e.g. skis, skates)
  • Sneakers or Clothing
  • Activity Tracking Devices (e.g. Fitbit)
  • Workshops (e.g. Weight Watchers)
  • Race Fees
  • Ski Passes
  • Sport Leagues/drop-in open gym (e.g. hockey league, basketball open gym, climbing gym, rowing)
  • Massage, Acupuncture, Hypnosis

Reimbursement Process

The Fitness Reimbursement Benefit Form and applicable receipts may be submitted to Cigna immediately after an eligible purchase has been made (please only submit a max of two times per year; mid-year hires may only submit for fees paid after their hire date). 

All submissions must be postmarked by December 31.  

For active employees (and eligible spouse), reimbursements will be paid via payroll and will be subject to applicable tax withholdings. Please note: Cigna processes the Fitness Reimbursement Benefit forms, even if you waive medical coverage.

Retirees (and eligible spouse) will receive a reimbursement check from Cigna mailed via USPS mail. 

Tax Information

The fitness reimbursement for active employees will be subject to taxes and the applicable taxes will be withheld from payroll. If a spouse receives reimbursements for the Fitness Benefit, applicable taxes will be withheld from the employee's paycheck.

Retirees should consult their personal tax advisor regarding the proper reporting of this income as it is considered taxable income.

 
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