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Fitness Reimbursement Benefit


2020 Fitness Reimbursement Form

Frequently Asked Questions:

1. What is the Fitness Reimbursement Benefit option?

This is a reimbursement of up to $225 per calendar year for expenses limited to fitness facility and/or exercise class fees.

2. Who is eligible for the Fitness Reimbursement Benefit option?

All active benefits eligible employees who elected the Fitness Reimbursement Benefit as their wellness program option during Open Enrollment, or as a new hire. If this option was selected by the employee, a spouse who is enrolled on the employee's Dartmouth-sponsored medical plan can also share this benefit (a total of $225 per calendar year per family is available (family only includes spouses)).

Retirees enrolled on a Dartmouth-sponsored medical plan are also eligible for this benefit.

3. What are eligible and ineligible expenses under the Fitness Reimbursement Benefit?

Eligible expenses include:

  1. Fitness Facility Fees - full-service brick and mortar facilities with cardiovascular and strength training equipment
  2. Exercise Class Fees -- brick and mortar in-person, online and DVD exercise classes that are led by an instructor
  3. Swimming and Tennis-only Facilities

Ineligible expenses include:

• Home Exercise Equipment
• Personal Training Sessions
• Sports Lessons (e.g. golf lesson)
• Sports Equipment (e.g. skis, skates)
• Sneakers or Clothing
• Activity Tracking Devices (e.g. Fitbit)
• Workshops (e.g. Weight Watchers)
• Race Fees
• Ski Passes
• Sport Leagues/drop-in open gym (e.g. hockey league, basketball open gym, climbing gym, rowing)
• Massage, Acupuncture, Hypnosis

4. What is the process for getting reimbursed for eligible expenses through the Fitness Benefit?

The Fitness Reimbursement Benefit Form and applicable receipts may be submitted to Cigna immediately after an eligible purchase has been made; all submissions must be postmarked by December 31.  Cigna processes the Fitness Reimbursement Benefit forms, even if you waive medical coverage.

For active employees (and eligible spouse), reimbursements will be paid via payroll and will be subject to applicable tax withholdings. 

Retirees (and eligible spouse) will receive a reimbursement check from Cigna mailed via US mail. 

5. Are the Fitness Benefit reimbursements considered taxable income?

Yes, the reimbursement for active employees will be subject to taxes and the applicable taxes will be withheld from payroll. If a spouse receives reimbursements for the Fitness Benefit, applicable taxes will be withheld from the employee's paycheck.

Retirees should consult your personal tax advisor regarding the proper reporting of this income as it is considered taxable income. 

6. I was hired mid-year, is the Fitness Reimbursement Benefit pro-rated?

No, the Fitness Reimbursement Benefit is not pro-rated; however, you may only submit for fees paid after your hire date. 

Last Updated: 1/20/20