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Upcoming Workshops & Webinars


Meal Planning with a Simple Summer Salad (Food Demo)

Date: July 11th

Time: 12:00-1:00pm

Location: 7 Lebanon Street, HR Training Room (2nd floor), Hanover, NH

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Encouraging Kids to be Active

Date: July 23rd

Time: 12:00-1:00pm

Location: Webinar - access from your own workspace

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Fitness Reimbursement Benefit

Form:

2019 Fitness Reimbursement Form

Frequently Asked Questions:

1. What is the Fitness Reimbursement Benefit option?

This is a reimbursement of up to $225 for expenses limited to fitness facility and/or exercise class fees for services provided in the 2019 calendar year.

 

2. Who is eligible for the Fitness Reimbursement Benefit option?

All active benefits eligible employees who elected the Fitness Reimbursement Benefit as their wellness program option during Open Enrollment. If this option was selected by the employee, a spouse or same sex domestic partner who is enrolled on the employee's Dartmouth-sponsored medical plan can also share this benefit (a total of $225 per calendar year per family is available (family includes spouses and same sex domestic partners)).

Retirees enrolled on a Dartmouth-sponsored medical plan are also eligible for this benefit.

 

3. What are eligible and ineligible expenses under the Fitness Reimbursement Benefit?

Eligible expenses include:

  1. Fitness Facility Fees - full-service brick and mortar facilities with cardiovascular and strength training equipment
  2. Exercise Class Fees -- brick and mortar in-person, online and DVD exercise classes that are led by an instructor

Ineligible expenses include:

• Home Exercise Equipment
• Personal Training Sessions
• Sports Lessons (e.g. golf lesson)
• Sports Equipment (e.g. skis, skates)
• Sneakers or Clothing
• Activity Tracking Devices (e.g. Fitbit)
• Workshops (e.g. Weight Watchers)
• Race Fees
• Ski Passes
• Sport Leagues/drop-in open gym (e.g. hockey league, basketball open gym, climbing gym, rowing)
• Massage, Acupuncture, Hypnosis

 

4. What is the process for getting reimbursed for eligible expenses through the Fitness Benefit?
Receipts can be submitted to Cigna immediately after an eligible purchase has been made. Your receipt must be for 2019 fees/services (2018 receipt is acceptable if you paid for 2019 fees/services in 2018). All forms/receipts must be submitted to Cigna and postmarked by December 31, 2019. For active employees (and eligible partner/spouse), reimbursements, up to $225, will be paid via payroll and will be subject to applicable tax withholdings. 

Retirees (and eligible partner/spouse) will receive a reimbursement check directly from Cigna.  Retirees, please note: Any reimbursements received as part of the Fitness Benefit are considered taxable income. Consider consulting your personal tax advisor regarding the proper reporting of this income.

 

5. Can I submit a receipt with a 2018 date?  

Yes; as long as the receipt is for 2019 fees/services.  

 

6. Are the Fitness Benefit reimbursements considered taxable income?

Yes, the reimbursement for active employees will be subject to taxes and the applicable taxes will be withheld from payroll. If your partner/spouse receives reimbursements for the Fitness Benefit, applicable taxes will be withheld from the employee's paycheck.

Retirees should consult your personal tax advisor regarding the proper reporting of this income as it is considered taxable income. 

Last Updated: 1/16/19