Items Requiring Approval
OnBase Payment Requests
OSP only needs to approve OnBase Payment Requests if we have not already approved a purchase requisition ($5,000 or more involving a PTA account) or an independent/contractor consultant agreement which involves a PTA account associated with the OnBase Payment Requests.
Each Consultant/Independent Contractor Agreement which is being paid on a PTA Account must be approved by OSP before being sent to Procurement Services, regardless of dollar amount.
If OSP approves the consultant/independent contractor agreement in the Contract Management System, OSP does not need to approve individual payment requests against this agreement.
(Please contact Procurement Services Department to find out the whole process for paying consultants and independent contractors)
All purchase requisitions charging a PTA Account which are over $5,000 need to be approved by OSP. Once OSP approves the purchase requisition, there is no need for OSP to also approve invoices against the approved purchase requisition.
With the exception of Service Center Journals involving PTA Accounts, all other Spud Journals need to be approved by OSP before being processed.
Wage Transfer Form
All OnBase Wage Transfer Request Forms involving a PTA Account must be sent to the Office of Sponsored Projects for approval. All Wage Transfers need to be submitted within 90 days after the transaction(s) being moved has posted.
All OnBase Corrections, Journals, and Cost Transfer Request Forms involving a PTA Account must be submitted to the Office of Sponsored Projects for approval. All Cost Transfers need to be submitted within 90 days after the transaction(s) being moved has posted.
iExpense Forms do not require prior approval by the Office of Sponsored Projects.
Cash advances do not require approval by the Office of Sponsored Projects.