DBIC Scheduling

General info

Courtney Rogers (Courtney.Rogers@Dartmouth.EDU) facilitates the scheduling of time in the fMRI scanner. Researchers should request access to the DBIC scanner calendar from Courtney Rogers. An Outlook calendar will be shared with researchers so that they can view scanner availability. Requests for scan time should be made by email to Courtney.

  • Peak scan time is Monday-Friday, 8:00am-4:00pm. Our MRI Technologist, Terry Sackett is available during peak hours only.
  • Off-peak scan time is Monday-Friday, after 4:00pm, and all day Saturday/Sunday. Scan runs during off-peak hours will require a certified scan operator and certified scan buddy.
  • DBIC's scanning rates can be found  here

Scheduling tiers

DBIC uses a three-tiered scheduling process, outlined below. Requests for each tier are compiled and allocated by Courtney Rogers, The DBIC scheduling practice does not accommodate time allocation on a first come, first serve model within tier 1 or tier 2.

Tier 1 – Grant-funded (any external)

  • Booking window opens on 1st of preceding month (e.g., requests for the entire month of October are submitted on/after September 1) – requests may be submitted for the first 4 business days of the month.
  • Labs may request peak and off-peak time for the entire month
  • Tier 1 requests will be restricted to a maximum (across all tier 1 labs) of 60% of the available time each week for each of peak (24 hrs), off-peak (~44 hrs) each week, leaving 40% of peak / off-peak time per week free for tier 2
  • Tier 1 priority will be given by project up to 2 independent grant-funded projects per lab

Tier 2 – DOF-funded (startup, dissertation, honors thesis, 3rd+ funded projects from a lab)

  • Booking window opens on 8th of preceding month – (e.g., requests for the entire month of October are submitted on/after September 8) - requests may be submitted for the next 4 business days of the month
  • Priority by project up to 2 independent DOF-funded projects per lab 

Tier 3 – all projects

  • Booking window opens on 16th of preceding month (e.g., requests for the entire month of October are submitted on/after September 16) and will be reviewed on a rolling basis until the end of the month
  • First-come, first served (requests will be reviewed/approved immediately)
     

2024 request deadlines

  Tier 1 open Tier 1 close Tier 2 open Tier 2 close Tier 3 open
July Mon, 6/3 Thurs, 6/6 @ 4pm Mon, 6/10 Thurs, 6/13 @ 4pm Fri, 6/14
August Mon, 7/1 Mon, 7/8 @ 4pm
Wed, 7/10
Tues, 7/16 @ 4pm
Thurs, 7/18
September Thurs, 8/1 Tues, 8/6 @ 4pm Thurs, 8/8 Tues, 8/13 @ 4pm Fri, 8/16
October Tues, 9/3
Fri, 9/6 @ 12pm Mon, 9/9 Thurs, 9/12 @ 4pm Mon, 9/16
November Tues, 10/1 Fri, 10/4 @ 4pm Tues, 10/8 Fri, 10/11 @ 4pm Wed, 10/16
December
Fri, 11/1 Wed, 11/6 @ 4pm Fri, 11/8 Wed, 11/13 @ 4pm Fri, 11/15

DBIC calendar