Policies >

DBIC Scheduling

General info

Courtney Rogers (Courtney.Rogers@Dartmouth.EDU) manages scheduling for the fMRI scanner. Researchers should request access to the DBIC scanner calendar through Courtney, who will share an Outlook calendar showing scanner availability. Scan time requests mjust be subitted to Courtney by email.

Scan hours

  • Peak: Monday-Friday, 8:00 a.m. - 4:00 p.m.
  • Off-peak: Monday-Friday after 4:00 p.m., and all day Saturday/Sunday
    • Labs must provide both a certified scan operator and certified scan buddy for off-peak scans.

Information on DBIC's scanning rates is available here. An approved DBIC protocol is required before requesting scan time; instructions for submitting a new protocol can be found here.

Scheduling tiers

The DBIC uses a three-tier scheduling system. Requests for each tier care compiled and allocated by Courtney Rogers. Tier 1 and Tier 2 scheduling is not first-come, first-served.

Tier 1 – Grant-funded (All external funding)

  • Booking opens the first business day of the preceding month and remain open for four business days.
  • Labs may request both peak and off-peak time for the full month
  • Up to 60% of weekly peak (~24 hrs) and off-peak (~44 hrs) may be allocated across all Tier 1 labs, leaving 40% for Tier 2.
  • Priority is given by project, up to two independent grant-funded projects per lab.

Tier 2 – DOF-funded (startup, dissertation, honors thesis, 3rd+ funded projects in a lab)

  • Booking opens on/around the 8th of preceding month for four business days
  • Priority is given by project, up to two independent DOF-funded projects per lab. 

Tier 3 – all projects

  • Booking window opens on/around the 16th of preceding month 
  • Requests are reviewed on a rolling, first-come-first-served basis

Academic year 2025-2026 request deadlines

  Tier 1 open Tier 1 close Tier 2 open Tier 2 close Tier 3 open
April 2026 n/a n/a n/a n/a Monday, March 16
May 2026 Wednesday, April 1 Monday, April 6 @ 4pm Wednesday, April 8 Monday, April 13 @ 4pm Wednesday, April 15
June 2026 Friday, May 1 Tuesday, May 5 @ 4pm Friday, May 8 Tuesday, May 12 @ 4pm Friday, May 15

Academic year 2026-2027 request deadlines

  Tier 1 open Tier 1 close Tier 2 open Tier 2 close Tier 3 open
2026  

 

      
July Monday, June 1

Thursday, June 4 @ 4pm

 Monday, June 8 Thursday, June 11 @ 4pm Monday, June 15
August Monday, June 22 Thursday, June 25 @ 12pm Monday, June 29 Thursday, July 2 @ 12pm Monday, July 13
September Monday, August 3 Thursday, August 6 @ 4pm Monday, August 10 Thursday, August 13 @ 4pm Monday, August 17
October Monday, August 24 Thursday, August 27 @ 4pm Monday, August 31 Thursday, September 3 @ 4pm Monday, September 14
November Thursday, October 1 Tuesday, October 6 @ 4pm Thursday, October 8 Tuesday, October 13 @ 4pm Thursday, October 15
December Monday, November 2 Thursday, November 5 @ 4pm Monday, November 9 Thursday, November 12 @ 4pm Monday, November 16
2027          
January Tuesday, December 1 Friday, December 4 @ 4pm Tuesday, December 8

Friday, December 11 @ 4pm

 Tuesday, December 15
February Monday, January 4 Thursday, January 7 @ 4pm Monday, January 11 Thursday, January 14 Monday, January 18
March Monday, February 1 Thursday, February 4 @ 4pm Monday, February 8 Thursday, February 11 @ 4pm Monday, February 15
April Monday, March 1 Thursday, March 4 @ 4pm Monday, March 8 Thursday, March 11 @ 4pm Monday, March 15
May Thursday, April 1 Tuesday, April 6 @ 4pm Thursday, April 8 Tuesday, April 13 @ 4pm Thursday, April 15
June Monday, May 3 Thursday, May 6 @ 4pm Monday, May 10 Thursday, May 13 @ 4pm Monday, May 17

DBIC calendar