DBIC Scheduling
General info
Courtney Rogers (Courtney.Rogers@Dartmouth.EDU) manages scheduling for the fMRI scanner. Researchers should request access to the DBIC scanner calendar through Courtney, who will share an Outlook calendar showing scanner availability. Scan time requests mjust be subitted to Courtney by email.
Scan hours
- Peak: Monday-Friday, 8:00 a.m. - 4:00 p.m.
- Off-peak: Monday-Friday after 4:00 p.m., and all day Saturday/Sunday
- Labs must provide both a certified scan operator and certified scan buddy for off-peak scans.
Information on DBIC's scanning rates is available here. An approved DBIC protocol is required before requesting scan time; instructions for submitting a new protocol can be found here.
Scheduling tiers
The DBIC uses a three-tier scheduling system. Requests for each tier care compiled and allocated by Courtney Rogers. Tier 1 and Tier 2 scheduling is not first-come, first-served.
Tier 1 – Grant-funded (All external funding)
- Booking opens the first business day of the preceding month and remain open for four business days.
- Labs may request both peak and off-peak time for the full month
- Up to 60% of weekly peak (~24 hrs) and off-peak (~44 hrs) may be allocated across all Tier 1 labs, leaving 40% for Tier 2.
- Priority is given by project, up to two independent grant-funded projects per lab.
Tier 2 – DOF-funded (startup, dissertation, honors thesis, 3rd+ funded projects in a lab)
- Booking opens on/around the 8th of preceding month for four business days
- Priority is given by project, up to two independent DOF-funded projects per lab.
Tier 3 – all projects
- Booking window opens on/around the 16th of preceding month
- Requests are reviewed on a rolling, first-come-first-served basis
Academic year 2025-2026 request deadlines
| Tier 1 open | Tier 1 close | Tier 2 open | Tier 2 close | Tier 3 open | |
| March 2026 | n/a | closed | n/a | closed | Monday, February 16 |
| April 2026 | Monday, March 2 | Thursday, March 5 @ 4pm | Monday, March 9 | Thursday, March 12 @ 4pm | Monday, March 16 |
| May 2026 | Wednesday, April 1 | Monday, April 6 @ 4pm | Wednesday, April 8 | Monday, April 13 @ 4pm | Wednesday, April 15 |
| June 2026 | Friday, May 1 | Tuesday, May 5 @ 4pm | Friday, May 8 | Tuesday, May 12 @ 4pm | Friday, May 15 |