Dartmouth College cannot guarantee payment of unauthorized purchases.
Below is a list of acceptable documents:
Procurement Cards - are used for purchases of approved items less than $2500.00
Maintain files with packing slips with your department.
Standard Purchase Order - is a document that is created from the Purchase Requisition to purchase goods, services, equipment, or materials.
The Standard Purchase Order is for use with all purchases and is used for daily transactions and is for one-time purchases.
Blanket Purchase Order - is a document that is created from the Purchase Requisition to purchase goods, services, equipment, or materials.
A Blanket Order can be used when purchasing goods, services, equipment, or materials that will be shipped periodically for a certain amount of time and charge to one account number. This order usually remains open for a specific period of time.
When a Blanket Order is processed the line type is amount based. This allows the line, on the order, to be billed against until maximum amount is reached.
Contracts - are used for recurring purchases set forth by the Procurement Department.
The Contract has no purchase order lines or account numbers. Invoices are approved by the end user and sent to Accounts Payable.
Pre-Payments - are done when the vendor requires money prior to the order being placed.
Send your completed Purchase Requisition to Procurement Services indicating, prepayment required. Procurement Services will create a purchase order and send to Accounts Payable. The purchase order and check will be sent to the vendor (or picked up from Accounts Payable by your department and mailed to or delivered to the vendor).
