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Charter Bus Services

Policy Name: Charter Bus Services
Effective Date: May 2012
Office with Primary Responsibility: Procurement Services

Policy Summary

Our objective with this policy is to balance the need of all College required charter bus service requirements with the need for a more cost effective management system.

This policy establishes guidelines for all charter bus service requirements, with the exception of Varsity Athletic trips specifically covered under a separate Contract Agreement.

These guidelines apply to all Dartmouth departments.

Reason for Policy

  1. To facilitate best value to the College by providing a competitive marketplace within a "Preferred Vendor" system, with established contract language, established discounted rates, auditing practices, and risk avoidance.
  2. To outline the process related to the procurement of Charter Bus Services

Scope: Who should know this policy?

  1. Any department or individual responsible for procuring Charter Bus Services.
  2. Any individual associated with a Finance Center.

Policy Statement

  1. Please refer to the Procure-to-Pay guide for contact information for Preferred Contracted Vendors.



  1. Two Estimates Required. Dartmouth departments requiring charter bus services should contact both of Dartmouth's Preferred Vendors in order to obtain estimates.
  2. It is not a requirement that vendor selection be based on the lowest estimate; we recognize that other factors may be important.
  3. Quotes include gratuity.

Exclusions / Exceptions

Dartmouth Athletic Department:

Dartmouth Varsity Athletic trips that are specifically covered under a separate Contract Agreement are not part of the policy procedural requirements.

Contacts / Responsibilities

Procurement Services
Julia Lane
Phone: 603-646-1852

Last Updated: 1/23/15