Use of Transfer Natural Classes
Transfers are the means for departments to provide general support to other departments or activities. This support has nothing to do with providing goods or services (use inter-department natural classes) or splitting of specific costs (split the charge using expense natural classes on the purchase order (PO) or Request for Payment Form).
- There are specific natural class value combinations that must be used when transferring amounts between funding values. These values are defined based on the funding values of the affected chart strings. To determine what transfer natural class to use, refer to the Transfer Natural Class Chart (Transfer Matrix).
- Not all users will have access to upload journals that contain Transfer Natural Class values; this is at the discretion of the divisional fiscal officer.
- Transfers into (credits) or out of (debits) RFM (Restricted Funds Management) category level 4 funding values are not allowed. Expenditures must be directly charged to these funding values. Appropriate charges may be moved to a level 4 funding values either by contacting the owner of the source, or if allowed, uploading a manual journal to credit the original chart string and debit the level 4 funding value using an expense natural class.
- Hint: The chart string providing the funding is debited and the chart string receiving the funding is credited.
Contact the Financial Analyst assigned to your division or school if you need to transfer between funding values not included on the Transfer Natural Class Chart. These special cases require specific documentation and pre-approval.