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Federal and State W-4 Tax Withholding

 

Will state tax automatically be withheld if I live in Vermont? 
Dartmouth College will not automatically withhold Vermont state taxes. You can request this be withheld on your behalf by completing the Vermont Form W-4 (pdf) and forwarding it to the Dartmouth Payroll Office, Hinman Box 6161, for processing.

 

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If I previously had Vermont tax withheld and have changed my address to New Hampshire, will Vermont Tax stop being withheld?
The Vermont tax withholding will not automatically discontinue. You must request this by completing the Vermont Form W-4 (pdf) and forwarding it to the Dartmouth Payroll Office, Hinman Box 6161, for processing.

 

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What is Federal Form W-4?
Federal Form W-4 tells an employer how many withholding allowances to use when deducting Federal Income Tax from an employee's pay.  To update your Form W-4 go to Employee Self Service.  

For detailed instructions and a worksheet to help determine your correct number of withholding allowances go to the IRS tax Withholding Calculator.

 

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My payslip shows my marital status as single.  What is this for?
The marital status on your payslip indicates how you are claiming on your Form W-4.

 

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What happens if I didn't submit a State or Federal Form W-4?
Your taxation status will default to Single with zero allowances.

 

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How often can I change my State or Federal Form W-4?
The Form W-4 can be changed as many times throughout the year as you find necessary.  Once your Federal Form W-4 has been updated in Employee Self-Service, the change will take effect in the next payroll. You will receive an email notification from Dartmouth Payroll that the change has been made. *  You should monitor your payslip to verify the change has been processed. This information will be recorded on your stub in the upper left hand corner, titled TAX DATA.

* If you did not initiate this change, contact Payroll immediately.

Your updated State W-4 Form (pdf) must be printed, completed and sent to Payroll (HB 6161). The change will take effect in the payroll after the information has been updated.

 

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How do I claim exemption from Federal Tax? 
Update your Federal W-4 Information in Employee Self-Service and check the “Exempt” box after reading the ‘Exempt from Withholding’ statement. 

The IRS has strict guidelines for claiming exemption from withholding. For further information, please visit the IRS website, http://www.irs.gov/and see Publication 505. PLEASE NOTE: You must file a new Federal W-4 every year (in February of the current tax year) if you wish to claim the exemption from Federal taxes for that tax year.

 

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How many tax allowances can I claim? 
Payroll staff cannot assist in helping you determine the amount of allowances you can claim. You can use the IRS Federal Form W-4 (pdf found in the “Update W-4 Information” section of Employee Self-Service) to help you.

 

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I am an enrolled student and noticed no Social Security or Medicare taxes were withheld from my check.  Is this correct? 
This is correct. Enrolled students do not have to pay Social Security or Medicare taxes.

 

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I am a student on leave term.  Will I have to pay Social Security and Medicare taxes? 
Exemption from Social Security and Medicare taxes applies only to students who are currently enrolled, therefore you will have these taxes withheld.

 

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I am member of the Military.  Can I get tax assistance?
Yes. Please see how military personnel can get Free Tax Assistance.

 

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Can the Payroll Office offer tax guidance? 
The Payroll Office cannot offer tax guidance on the proper withholding status for employees. This information may be obtained from an accountant or by researching the IRS documentation.

 

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Last Updated: 5/8/15