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Payroll Paychecks

 

I have a question about my pay, who do I contact?
E-mail Dartmouth.Payroll@Dartmouth.EDU or phone (603) 646-2697.

  • If you have a question regarding your Benefit Credit, or Benefit costs (Medical, Dental, or Life Insurance) please contact the Benefits Office at (603) 646-3588 or e-mail Human.Resources.Benefits@Dartmouth.edu.
  • If you have a question regarding your SRA (Supplemental Retirement Account) please contact the Benefits Office at (603) 646-3588 or e-mail Human.Resources.Benefits@Dartmouth.edu.

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Is my identification protected? How does Dartmouth Protect my identity?
In order to improve the security of your personal information, your bank account and social security numbers do not appear in their entirety on your Dartmouth payroll check stub or direct deposit stub. Instead, only the last four numbers of your social security number and the last 4 numbers of your bank account will appear. If you have any questions about this, please contact the Payroll Office at Dartmouth.Payroll@Dartmouth.EDU.

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What is my vacation and personal leave balance?
Balances are maintained for non-exempt employees only. This information is provided on your pay stub. You can also contact your Department Time Keeping Coordinator (the person responsible for submitting time sheets) or Dartmouth.Payroll@Dartmouth.EDU.

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Where are checks mailed to?
As of June 1, 2009, a new College policy was implemented for mailing paychecks. For all employees who have a Hanover work location, paychecks will be mailed to the Hinman Box. To gain further insight how to handle paychecks in campus mail, view new Policy about where paychecks are mailed to see Paychecks in Hinman Mail.

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Where do I go to update my work location so I can receive my pay stub/check?
All employees can now update their work location on the Dartmouth Online Directory. To view instructions on how to update your work location, please click Update Your Work Location and Hinman Box in the Online Directory.

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When are checks and direct deposit stubs mailed?

  1. Non-Exempt/Biweekly Staff - One day prior to payroll date, to be received on Friday payroll date.
  2. Exempt/Monthly - One day prior to payroll date which is the first of each month. If the 1st is on a Saturday or Sunday payroll will be mailed out on Thursday to be received on Friday.
  3. Non-Exempt/Biweekly Student - One day prior to payroll date, to be received on Friday payroll date.

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If checks are mailed early due to a holiday, can I cash the check prior to the payroll date?
The check date will remain the same as the actual payroll date. Checks that are mailed early can not be cashed until the payroll date.

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How do I get a replacement check if I lost my pay check?
To stop payment on a payroll check you will need to complete a stop payment form with the Payroll Office. A re-issued check will be issued after a stop payment is placed.

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I lost my pay stub, can I get another copy?
You can request another copy of your pay stub from the Payroll Office. You must indicate the payroll date you are requesting. The Payroll Office can mail you the copy, or you can pick it up at the office.

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Why are some deductions not withheld from the third check of the month for Non-Exempt/Biweekly paid employees?
There are 26 pay periods each calendar year. Benefits and most voluntary deductions are divided over 24 pay periods, thus causing deductions not to be withheld on the third check of the month. This occurs twice each year. Supplemental Retirement Contributions are withheld from all 26 pay periods.

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How do I manage my paycheck more effectively?

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What does my Pay stub look like? What do the different fields mean?
Please refer to Understanding Your Check/Direct Deposit Statement (pdf).

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Last Updated: 6/8/11