What is my role as a staff timekeeper?
The role of the timekeeper is to act as a liaison between the departmental staff employees and the Payroll office. Important notices and schedules are sent directly to the Staff Timekeeper from Payroll. It is his/her responsibility to act on and/or relay any information pertaining to the notices to employees in their area(s).
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Timekeepers play a vital role in the processing of employee time and subsequent pay. Please do not hesitate to contact EIS directly if you have any questions regarding timekeeping, or if you would like to schedule a training appointment.
What is a Time Turnaround Document (TTD)?
A time turnaround document is composed of a packet of information unique to employees at any given timekeeping location. This process has since changed effective September 7, 2010. Timekeepers will now receive a Time Turnaround Report that will be emailed to their email inbox on the biweekly schedule. The contents of the report includes: employee name, account strings, assignment number(s) and paid time off accrual balances. Timekeeprs are expected to turn in all timesheets with a cover sheet called the Transmittal Sheet. Then the Transmittal cover sheet must be completed and sent in a packet (which includes time sheets and the transmittal sheet) to Payroll by the designated deadline. On your cover sheet, make sure and either list or attach the label of the employees that will not have a time sheet for that payroll. If you receive labels for an employee that no longer works for your department, a Termination PA needs to be completed and sent to Payroll.
What do I do if I don’t receive the Time Turnaround Documents and Report(TTD) for my timekeeping location?
If you do not receive a report or labels, you can use the prior payroll report to indicate on the time sheets the assignment number and your location number. Please remember to save these reports for your records.
Once the above duties have been fulfilled, the timekeeper is to send in their batch of time sheets to Payroll by the designated deadline.
Please note: Please pay special attention if your student employee is submitting time sheets for pay periods that are significantly before/after the current pay period. It is also expected to highlight on the time sheet if there is more than one jobnet number being used.
If you have students who no longer work in your area, then you MUST contact Student Employment to de-activate your jobnet number assigned to the job.
Timekeepers play a vital role in the processing of student employee time and subsequent pay. Please do not hesitate to contact Payroll directly if you have any questions regarding timekeeping, or if you would like to schedule a training appointment.
Last Updated: 11/30/11