Skip to main content
[an error occurred while processing this directive]
[an error occurred while processing this directive]

Direct Deposit

 

What is Direct Deposit?
Direct deposit is a safe and easy way to have your money deposited directly into your United States banking account to either a checking or savings account or both.

Top of page

 

What types of payments can be made by Direct Deposit?
Any ongoing, regularly-scheduled payment, including Salary payments from your Payroll, short-term and long-term benefit checks, benefits issued by state governments, such as retirement and pension payments and employee reimbursement from Accounts Payable.

To elect to receive non-payroll payments (such as expense reimbursements) via direct deposit, select 'Yes' for 'Preferred AP Account' within the Employee Self-Service Direct Deposit menu.

Top of page

 

How do I begin using Direct Deposit?
You can set up direct deposit in Employee Self-Service. It's a very simple process to get started.

Top of page

 

How is money deposited into my account?|
Dartmouth College's bank will electronically instruct your bank to credit your account for the amount owed to you on the predetermined date. Your bank then deposits this money into your account and charges the Dartmouth Payroll account.

Top of page

 

How can I be sure my deposit was made?

  • If you have elected to "Go Paperless," you will receive an e-mail notification that your payslip or annual W-2 form is available for you to view online and that a deposit has been sent to your account.  The deposit will also show on your monthly bank statement.
  • If you have not elected to "Go Paperless," you will receive a paper advice slip via Hinman Mail that notifies you that a deposit has been sent to your account.  The deposit will also show on your monthly bank statement.

Top of page

 

What happens if I am paid Biweekly?
Generally, the direct deposit will take effect two pay dates in the future.  During the first pay period after Direct Deposit is requested, Payroll verifies the account by running a "pre-note" process (verifying the accuracy of the account information).

On the second pay date, money is transferred to your bank account. You will receive a NON-NEGOTIABLE STUB showing the amount of your direct deposit unless you have elected to use Go Paperless. In that case, you can log-in to Employee Self-Service and view your Payslip anytime.

Top of page

 

What happens if I am paid Monthly?
For employees that are paid on the monthly payroll, if you create or make a change to Direct Deposit by the middle of the month your direct deposit will be in effect for your next payroll.  A "pre-note" process (verifying the accuracy of the account information) is submitted every Friday and takes ten days for it become effective.

If you elect to start direct deposit information during the last two weeks of the month, you will receive a paper check and your direct deposit will be in effect the following month. * Please refer to the Payroll Schedule to get the exact deadline date.

Top of page

 

What if there is a discrepancy between my bank statement and the payment stub or deposit notice I received from Payroll?
Notify your bank and Dartmouth Payroll immediately. You have up to 60 days from your account statement to notify your bank in person, by telephone, or in writing of an incorrect deposit amount. If the bank needs more than 10 business days to investigate and resolve the situation, it must credit the amount in question to your account during the investigation.

Top of page

 

Can I stop using direct deposit if I change my mind?
Yes.  You can select 'delete' in Employee Self-Service to discontinue.

Top of page

 

Can Payroll take money out of my account or get confidential information about me through my bank?
Generally, no. Only you can approve the withdrawal of money from your account, and Payroll only has access to the information you provided. However, if Payroll pays you too much (e.g., if it sends two deposits to your account for one pay period), Payroll can reverse the incorrect payment without notifying you within five business days of making the payment.

Receiving your money by direct deposit is actually more confidential than being paid by check because fewer people are involved in the delivery and deposit of your payment.

Top of page

 

When can I expect my payroll that is direct deposited to be in my bank account?
The money will be in your account on your actual payroll pay date. If the payroll pay date is a Saturday, Sunday, or a holiday, the money will be in your account the next business day. Please remember that Automatic Teller Machines (ATMs) may not reflect the deposit immediately. ATMs often take up to two days after the transaction date to reflect changes.

Top of page

 

How many Direct Deposit accounts can I have?
You can automatically deposit your pay into multiple bank accounts, however we suggest limiting the number of deposits to two. These accounts may be with the same or different banks.

Top of page

 

When are checks and direct deposits stubs mailed?
Employees who have elected to "Go Paperless": Email notifications will be sent a few days prior to payroll date, to be received on Friday payroll date.

Employees who have not elected to "Go Paperless": 
Non-Exempt/Biweekly Staff or Student - One day prior to payroll date, to be received on Friday payroll date.

Exempt/Monthly Staff or Student - One day prior to payroll date which is the first of each month. If the 1st is on a Saturday or Sunday payroll will be mailed out on Thursday to be received on Friday.

Top of page

Last Updated: 5/7/15