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Frequently Asked Questions

Accounting Services

• What are your hours of operation?
• Where are the Cashiers and Accounting Services Offices located?
• What form do I use to reimburse an individual for expenses?
• What classes are offered?
• How do I obtain a new account number?
• How do I gain viewing rights to accounts or access to online reports?
• How do I get a cash advance?
• Where and what do I need to buy traveler's checks?
  

Accounts Payable

• Where can I pick up my reimbursement or vendor payment check?
• What are your hours of operation?
• Where is the Accounts Payable Office located?
• How do I know whether I need to complete a Purchase Order or not?
• What form do I use to reimburse an individual for expenses?
• What are the cut off days and times for submitting Pick Up checks?
• What forms should I send to the Accounts Payable Office and what forms should I send to Procurement Services?
• Who is authorized to sign an invoice for payment?
• Where is the check?
• How do I pay an individual who is a non-U.S. resident?
• How do I pay an individual for services?
  

Endowment Administration

• What considerations does Dartmouth take into account with regard to spending from endowment funds?
• What types of costs are supported by endowed funds?
• What is Dartmouth's current endowment utilization policy?
• How are annual distributions split between Direct and Associated Program Costs?
• Why was the Associated Program Cost component of distributions from endowment introduced?
• Are all endowment funds subject to an Associated Program Cost allocation?

Financial Reporting

Journal Entries

• What is the process for journal entry acceptance?
• What should I do if a submitted journal entry has not posted to my account?
•  Additional helpful hints for journal entries:

Service Centers

• How do I know if I'm a service or recharge center?
• How can my unit or department become a service or recharge center?
• How do I determine a rate for my service center?

Unrelated Business Income (UBIT)

• What is Unrelated Business Income (UBI) and how do I know if my department is generating any?

Internal Loans

• I'm considering requesting an internal loan to purchase equipment. How do I find out what the interest rate will be?

Oracle General Ledger

Payroll

• Addresses
• Hiring Process/Payroll Authorizations
• Miscellaneous
• Forms
• W-2's
• Paychecks
• Special check and advance policy
• Labor Distribution
• Taxes
• Time Sheets - All
• Time Sheets - Students
• Time Sheets - Staff

Student Financial Services