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Rental Car Program

Enterprise/National benefits extend to the entire Dartmouth community:

  • Faculty
  • Staff
  • Students
  • Alumni
  • Parents
  • Visitors

Enroll in Emerald Club

 

 

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New Rental Car Program

Dartmouth is upgrading its rental car primary vendor to Enterprise Holdings (including both Enterprise Rent-A-Car and National Car Rental), effective January 1, 2012. This new agreement extends the College’s favorable rates and service to all Dartmouth-affiliated customers (employees, alumni, parents, students, and visitors) for both business and personal use. It will also result in a higher level of customer service for all users and substantial total cost savings, with many add-on fees waived.

Excellent rates and Improved Customer Service

Enterprise/National was selected because it offers travelers more locations (7,500+ worldwide), the world’s largest fleet (1.1 million vehicles), an intensive customer service focus, enhanced preferred service to renters through Emerald Club membership, and the best rates available without losing customer benefits. Under this new agreement, Dartmouth is also able to extend its favorable rates and preferred services to alumni, parents, students, visitors, and to faculty and staff for personal use.

Travelers will need to enroll in Enterprise/National’s Emerald Club to ensure discounted rates, enhanced services, and additional benefits every time you rent (see the “call out box” above). When enrolling, bunsiness travelers will need to add the Dartmouth account number: XZ10001 to their profiles. If an enrollment question or problem arises which you cannot solve, call Procurement for help.

Emerald Club membership gives you more control of your rental from reservation to return. Once enrolled, you can:

  • Earn rental credits toward Free Days with every qualifying paid rental
  • Bypass the counter at most major airports in North America
  • Choose your own car from the Emerald Club Aisle
  • Expedite returns with automatic E-receipts
  • Access members-only lanes at Airport locations
  • Use your Emerald Club ID at Enterprise/National and rent your way to higher benefit levels
  • Earn rental credits towards free rental days at Enterprise/National

Booking Rental Cars

Local Travel

For travel that originates and ends in Hanover, or one-way regional travel, book with: VOX Rental cars

Business Travel beyond our region

It is Dartmouth's policy to book through Travel Leaders: Travel Leaders, both for best price and to provide the traveler with notice & support in case of natural disasters, political upheavals or emergencies of any sort. Travel Leaders will obtain the lowest Enterprise or National rate for your location, dates, and car class in one search. They will also include your air travel information for car and hotels to protect your reservations in case of delays. To ensure premium service and to accrue points for free travel or rentals, please obtain your Emeral Club number before booking any travel.

Dartmouth business rental costs include discounted corporate rates, waived fees (underage, additional driver, energy surcharge), collision insurance (CDW) included, plus Emerald Club benefits.

If traveler(s) are 25 years or older, Enterprise discounted retail personal rates may be less expensive than our corporate rate, using the Dartmouth personal ID XZ10433. See note-1 below.

Personal Travel

Rental car reservations may be made directly though National (800) 227-7368, or Enterprise (800) 736-8222 (the Enterprise website requires a PIN: DAR). Please use the Dartmouth personal ID XZ10433.

Note 1 -Dartmouth personal rental costs include discounted corporate rates, waived fees (additional driver, energy surcharge) plus Emerald Club benefits. Collision is not included, and underage fees are not waived for personal rentals, for travelers 18 - 20 years old. The underage fee is waived for 21 - 24 year olds for personal use.

Best Rates

Beyond the local Hanover area, Enterprise/National will offer the best rate available for your location and dates, without losing any corporate benefits, with the single exception noted directly above. If a local rate is better than the corporate rate, you will receive that best rate. You will not have to rent from an off-airport renter, and you will not be subject to fees which are waived by Enterprise/National, such as underage fees, energy recovery or additional driver fees.

A Collaborative Process

A Customer Procurement Team (CPT), including representatives from high-use departments across the institution, worked to obtain a greater overall value in a rental car vendor for Dartmouth. The CPT actively participated in vendor bids, review, and the negotiation process. Following a comprehensive review, Enterprise/National was selected for its numerous locations, outstanding service for renters, and competitive pricing.

We are grateful to the CPT members for their input, participation, and creative problem-solving. We thank them for helping to select a vendor that will benefit the whole Dartmouth community as well.

Transition

Procurement is working with Travel Leaders and Enterprise/National to ensure a smooth transition. You will need to update your travel profile after signing up for Emerald Club.

If you have further questions, please read the Frequently Asked Questions or contact Procurement Services.

Last Updated: 3/19/13