Requesting Photocopies and Digital Images

(Prices and Policies Effective 09/01/2019)

We provide fee-based reproduction services for those needing scans of special collections materials. Low-resolution PDF scans are limited to 200 captures per researcher per research interest. We no longer provide paper photocopies or physical prints of any of the materials in our collection.

Scanning orders may be submitted in person or via email.  For high-resolution digital images, please use the order form. We may contact you before we process your request to review the pricing and details of your order.  Please note that bound items often cannot be scanned and will be imaged with a digital camera.

Your are permitted to take your own digital images of many special collections items.  A camera stand and a digital camera are available for use in the Reading Room.  There is no charge for use of this equipment.  You may also bring your own camera or hire a professional photographer.  Flatbed scans must be performed by a staff member and are fee-based.

The copies we supply are for your personal research use only.  Please review your rights and responsibilities regarding reproductions of items from our collections for more information on displaying, reproducing, or publishing copies of items from the collection.  For permission to publish from the collections, please complete and return our Permission to Publish Contract.

For questions about these fees or policies, or for help completing the Digital Image Order Form, please contact Joshua Shaw.

Imaging Fees

We accept cash, credit cards, and personal checks.  Sorry, but we are not able to accept DASH.

General Fees

  • Fee for Shipping & Handling: $5.00 per order
  • Minimum charge of $8.00 per order for offsite users
  • Limits per project (at staff discretion): 20 scans for high-resolution images, 200 scans for low-resolution images.

Low-Resolution PDF Fees

Dartmouth Students

  • $.10 per scan

Dartmouth Associated (Faculty, Staff, Organizations, Grants & Federal Government)

  • $.25 per scan

Non-Dartmouth Users

  • $.25 per scan (onsite requests)
  • $.50 per scan (offsite requests)

Digital Image Fees

Dartmouth-affiliated Faculty, Staff, or Organizations; Federally-Funded Projects and Organizations:

  • Digital Image Files: $5.00 per image file
  • $2.00 per CD

Non-Dartmouth Users

  • Digital Image Files: $20.00 per image file
  • $5.00 per CD

All prices subject to change without notice. Fees may vary.

Copyright clearances are assumed by the patron.  Please review your rights and responsibilities regarding reproductions.

Receipt of an image does not constitute permission to publish. Publication or reproduction requires the written permission of Special Collections and may also require permission of the photographer. Permission for publication or reproduction is granted for one time only; future use requires further written permission.

All images must be credited with the appropriate credit line: Dartmouth College Library.