Petty Cash

A Petty Cash Fund provides a College department with a means by which small or minor departmental business expenses can be paid for without the need for having a check drawn.

Petty Cash funds should be used only to pay small or minor departmental expenses. The fund should NEVER be used for:

• Travel and/or Entertainment Advances
• Personal loans or cashing of checks
• Change funds
• Payment to individuals for services of a taxable nature
• The purchase of the same item or items on a daily or recurring basis. These expenses should be handled through Accounts Payable, a purchasing card or other means.
• Any other use where it would be more practical or appropriate for the expenditure to be disbursed in another manner.

This form is used to request a new petty cash fund.

• Request for Petty Cash Fund (xls) Updated 07/07

These forms are used to request petty cash replenishment.

• Petty Cash Replenishment (GL) (xls) Updated 07/07
• Petty Cash Replenishment (PTAEO) (xls) Updated 05/07

If you have any questions or comments on the Cashier Office forms, please e-mail Cashiers.Office@Dartmouth.edu.