Ordering and Receiving Boxes
Boxes for your records can be ordered through the RMS Online System. A full description of using this system can be found in the RMS Online Help System (PDF Version), which includes a video tour of ordering empty boxes.
Only boxes ordered directly from Records Management (and with the Records Management Box ID bar code already applied) can be used for sending records to storage. When ordering empty boxes, you will need to know the following information
- Quantity of boxes requested, sent in increments of 5 and up to 200 boxes
- Delivery location
- Account number to charge
Both the delivery location (building and room) and the account number to charge will default to the information in your contact record, although you can change those values when you submit an individual request.
You will want to order approximately 2 boxes for each full file drawer of letter size material or 3 boxes for each file drawer of legal size material. Material in Pendaflex hanging folders is packed as if it were legal size (see Packing Your Records below).
NOTE: There is a charge for these boxes ($2.00 each). This is the only charge incurred for any Records Management service.