About Us

What We Do  Who We Are  Where We Are Located

Useful Resources  RMS Services  Mission and Goals

Contact Us:

Hinman Box: 6218

Main Number: 603-646-1875

Email: dartmouth.records.management@dartmouth.edu

Hours: Monday - Friday, 8:00 am - 4:30 pm

What We Do

Records Management deals with the creation and implementation of efficient and systematic controls for managing records and information activities. This process begins from the point at which the records are created or received through the final disposition or archival retention.

Founded in 1985, the Dartmouth College Records Management Program had three goals in mind:

  • Bring a consistent approach to Dartmouth record keeping practices
  • Freeing up valuable space via centralized records storage
  • Ensuring the retention of vital documents

More recently, the RM Program is focusing on helping departments make the transition from paper to a digital information environment.

A record is defined as: information created, received and maintained as evidence, and as an asset by the College; or its faculty or staff, in pursuit of legal obligations or in the transaction of business. This information, regardless of physical format or characteristic, must be maintained to meet the administrative, fiscal, legal or historical needs of the College.

Typical record formats include:

  • paper
  • microfilm
  • digital storage media (tapes, disks, optical media, etc.)
  • active data storage in administrative data systems

Other than an initial charge to purchase the storage boxes for physical records, using Records Management is free. There are no costs to either pick up or deliver physical records, and no ongoing storage fees (for paper or digital records). Even the secure record shred service is free.


Who We Are

Jerry Lucente-Kirkpatrick

College Records Manager



Berry 365 | HB 6025


Vi Welker

Records AnalystRecords Management Staff



Berry 366


Diane Preston

Records Center Supervisor




Debbie Siwulec

Records Management Technician




Beth Hautaniemi

Records Management Technician




Other Important Contacts

College Archives


Where We Are Located

The Records Management staff are split between two locations:

On Campus: Berry Library, 3rd Floor, Jerry and Records Analyst

Off Campus: 56 Etna Rd, Suite 105, Lebanon NH 03766


Useful Resources

National Archives and Records Administration (NARA)

ITC Collaboration, File Sharing, and Data Storage Overview

  • Options for storing/using your data