How to Determine the Location of a Book

A Policy Document
To Be Used in All Cataloging Processes
Acquisitions Services
Cataloging and Metadata Services
(revised by PACC June 2, 2010, supersedes all former versions of this document)
(rev. April 24, 2013 to add exception for GV dance per Pat F.)(revised April 17, 2015 per Laura Graveline)(revised Nov.2, 2015 per Laura Graveline)

1. Scope and purpose

We work in a library comprised of eight affiliated libraries. Together, the library bibliographers build a unified collection to serve Dartmouth College. The shelving arrangements maintained by the eight libraries are intended to provide the best service to the College community by shelving materials of interest to each library’s community together, to provide a discipline-based approach to the use of the collections. As interdisciplinary studies have increased, and as the scope of many areas of study has expanded, many of the affiliated libraries has moved to accepting any classification letters into their collections. A book’s location, in general, is determined by who has selected it, so that each selector can build the best collection for the community they serve.

2. Procedure

The location of a book will be the stack location primarily associated with the selector. Exceptions to this procedure are described below. In general, as a book order is placed, or an approval is accepted, the location code will be for the stacks location primarily associated with the selector. Exceptions are always possible in the form of text notes in the order record, e.g., “Location=Art per LG”

3. Shelving rules

The following stacks locations accept any classification number:

COOK, DANA, EAST ASIAN, EVANS MAP ROOM, FELDBERG, JAPAN, KRESGE, MATTHEWS-FULLER, PADDOCK, RAUNER, SHERMAN SPECIAL, TOWER, and ALL REFERENCE locations.

PADDOCK ACCEPTS ANY CLASSIFICATION NUMBER EXCEPT GV (Baker)

BAKER/BERRY accepts any classification number EXCEPT M (Paddock), N (Sherman) and QA (Cook)

SHERMAN accepts ONLY AM, N-NM, SB400, T-TZ and Z300-(with Art Selector code)

4. Exceptional procedures

    1. NURSING: Use Matthews-Fuller location for any books purchased with Nursing funds.

    2. BOOK ARTS: Use Baker/Berry location for any books purchased with Book Arts funds.

    3. HISTORY OF SCIENCE: Use Baker/Berry location for any books purchased with History of Science funds.

    4. BAKER/BERRY, ART AND MUSIC: Sherman, Paddock, and Baker/Berry have a special, cooperative arrangement for arranging books based on classification number.

      For any materials selected by Art bibliographer on Art funds or materials classed in Dance selected by Paddock on Paddock funds.

      • If the classification is: AM, N-NM, SB400, TR or TS-TT the location should be Art. (Change the location to Art when you catalog the book even if the order location says Baker/Berry. Exception: TR845-899 Cinematography to Baker Berry per John DeSantis.)

      • If the material you are cataloging classes in GV (dance) and the selector is g (Fisken) the location should be Baker/Berry. (Change the location to Baker/Berry when you catalog the book even if the order location says Padd).

      • If the classification is M, the location should be Paddock (Change the location to Paddock when you catalog the book even if the order location says Baker/Berry.)

      • If the classification is ‘Z1-Z299.9’ send materials selected by the Art bibliographer and by Baker-Berry bibliographers to Baker Berry.

      • If the classification is ‘Z300+’ send materials selected by the Art bibliographer to Art and by Baker-Berry bibliographers to Baker Berry.

      • If the classification is anything not listed above, the location should be Baker/Berry. (Change the location to Baker/Berry when you catalog the book even if the order location says Art).

      • Art Special and Art Reference accept all call numbers. Any materials ordered for these locations should always go to these locations.

    5. OTHER EXCEPTIONS: Any selector may overrule these basic guidelines by adding a note to an order/approval that states an explicit location request. These notes will be transcribed into the order record (e.g., “Location=Art per LG”) and should remain in the order record throughout processing.

Rev.1 100604 cpt/bwb/PACC rev.2 130424 bwb/ rev.3 150417 bwb/rev.4 151102bwb