WebPac Implementation Team : Meeting Minutes

April 12, 2001

Present

  • Bill Ghezzi (co-chair)
  • Mark Mounts (co-chair)
  • Bill Fontaine
  • Reinhart Sonnenburg
  • Jennifer Merrill
  • Jen Nelson
  • Becca Lee
  • Anne McHugo
  • Paul Merchant (recorder)

Announcements

  1. Cyndy Pawlek has approved our plan to change the location strings to library names. She asked us to create a recommendation for the content of the pages the locations will link to so that the pages will be consistent across libraries.
  2. The WebPAC team is invited to a joint meeting with the CMDC serials subgroup to discuss serials in the new catalog. The meeting is on 4/25 at 9:00 am, location to be announced.

Subgroup Updates

Marketing Subgroup

Bill G. and Mark will be presenting the new catalog at the Council on Libraries meeting next Thursday (4/19). It is likely our timeline for release will slip, but we'll probably know more after this meeting. Cyndy P. has indicated that we will be running parallel systems (BRS catalog and Innopac) in the fall but we won't be distributing the DCIS client to the class of '05. She is working on a document detailing the reasons for switching to Innopac for the council meeting.

Miguel is working on a long term library exhibit for the main corridor that will probably be unveiled sometime next year. This could be an opportunity for us to display the new catalog.

If we want promotional items for the new catalog, Cyndy asks that we submit a list with prices for approval. There are low cost or free approaches, such as e-mail, postcards and flyers, for us to consider.

Limit Subgroup, Design Subgroup, Patron Initiated Functions Subgroup.

All three groups are working on their final reports, coming soon.

Help Subgroup

The help screens for the number searches has been updated. We'll update the advanced tips links to point to the separate help window before the Council on Libraries meeting.

Staff Orientation Sessions

Approximately 110 staff have attended sessions so far, and there are a couple of road shows still to go including one for computing staff. We've received over 30 evaulation forms, and the comments have been positive.

Looking ahead, we are considering doing an adapted presentation for faculty and student workers. However, as the timeline may be shifting, it's not clear at the moment when we might do these presentations. We'll know better how to proceed after the council meeting next week.

We would also like to do an Advanced Topics session for interested staff. The details will be worked out later.

WebPAC Statistics

Mark will begin looking through the Innopac manual to determine what statistics can be gathered from the system in order to develop a recommendation. Other volunteers are needed.

Note Fields

Our current displays list all the record notes under a single "Notes" heading. We can change where the notes appear in the display, the order they're displayed in, and the labels for each field. Cecilia T. has offered to review the notes that are displayed and how they are labeled. Since no one was sure what would be the most useful arrangement of notes, it was suggested that we generate a list of note fields that can be displayed and how we'd like them labeled. At a future meeting we will discuss how we would like to arrange the notes. We decided to gratefully accept Cecilia's offer to start the process.