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Dartmouth College
Office of the Registrar
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Hanover, NH 03755-3541

Phone: (603) 646-2246
Fax: (603) 646-2247
Email: registrar@Dartmouth.EDU
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DCARS Update Course Proposal Guide




Faculty members or their proxy submit an “Update Course” proposal to modify details of an already approved and existing course. Updates to courses typically include a change in the course number, title, description, prerequisite(s), or which World Culture/Distributive requirement(s) it fulfills. Submit a “New Course” proposal to “recycle” an old course number rather than an “Update Course” proposal which drastically changes the course title, description, and other course details.

Step 1: Select "Update Course" from the DCARS dashboard.

Note: if you already began an “Update Course” proposal you saved earlier, click the title of that course under "My Proposals."

 Update Course

Step 2: Select the "Subject Code" from the drop down menu and type the "Course Number" of the course you want to update.

 Update Course Button

Step 3: Update course details

Course Details

  • Department/Program
  • Faculty Submitter
    • If you are a faculty member your name is automatically listed as the Faculty Submitter and this field is not displayed on this form. If you are a proxy select the name of the faculty member for whom you are submitting the course proposal.
  • Term First Offered
  • Subject Code
    • The subject code you entered in step 2 appears here and cannot be changed.
  • Course Number
  • Special Topic


Course Details



The department/program that owns the course submits Update Course Proposals. Updates take effect in all department(s)/program(s) that offer the cross-listed course.

  • The department/program that owns the cross-listed course:
    • Makes any updates to the cross-listed course
    • All updates flow to any other courses cross-listed with the owner’s course
    • An email notification goes to all departments/programs involved in the cross-listed course
  • Any other department(s)/programs(s) that are part of a cross-listed course:
    • May remove themselves from the cross-listed course
    • An email notification goes to all departments/programs involved in the cross-listed course



Title and Description

  • Transcript Course Title
    • Update the abbreviated title for the transcript, which has a limit of (27) characters.
  • ORC/Catalog Course Title
    • Update the complete course title. This will be published in the ORC/Catalog and displayed on the Timetable.
  • ORC/Catalog Course Description
    • NOTE: The COI recommends that course descriptions be limited to (75) words or fewer in length.

 Title and Description



  • Enter prerequisite course information in this box ONLY if there are updated prerequisites otherwise leave blank.



World Culture and Distributives

  • World Culture
  • Distributives
    • NOTE: The INT distributive may be combined with any other distributive.

WC and Distribs


Step 4: Click the "Save" button at the bottom of the page to save the course information.


Step 5: Add course syllabus.

When you click "Add Syllabus,” a pop-up window appears to add the syllabus or other documents.

Add Syllabus


Step 6: Submit course to next stage

When the proposal is ready for submission, click “Send to Registrar Confirmer.” A pop-up window appears to add comments to your proposal. Comments display to other users on DCARS dashboards. Click “Send to Registrar Confirmer,” in the pop-up window to submit the proposal.

Proposal created not yet submitted


Send to Registrar Confirmer

The following message appears at the top of the screen when you have submitted the course proposal successfully:

Proposal Updated Successfully

The course will progress to the next stage of review. See the DCARS Course Approval Flow for a detailed view of course approvals.

Last Updated: 11/2/21