Once a student has been hired there are employment forms which must be completed. These forms must be completed within three days of the student's first day of employment.
The Immigration Reform and Control Act of 1986 requires all employers to verify the employment authorization and identity of each person hired, including U.S. citizens. To satisfy the record-keeping requirements of the law, all students employed on campus must complete an Employment Eligibility Verification Form (I-9). It is the responsibility of the employer to see that these forms are submitted directly to the Payroll Office. Each student must provide proof of citizenship status by furnishing documentation as listed on the I-9 (most often a United States passport, OR a driver's license and Social Security card.) Students who have previously been employed on campus should have these forms on file, but it is wise to check with the Payroll Office. All first year and transfer students working on campus will require these forms. International and Canadian students may require other forms as verification. Questions about completing these forms should go to the International Office and the Payroll Office.
Dartmouth is now an E Verify Employer. All new employees hired after November 1, 2008 must have their I-9 verified electronically.
To see our I-9 Policy please click here.
Each student employed by the College must have a current W-4 form on file with the Payroll Office. It is the responsibility of the employer to provide these forms to student employees and to submit completed forms to the Payroll Office. If a student does not have this information on file, the Payroll Office will use the default of single marital status with zero allowances to process the payroll.
This is a voluntary option which allows students to have their paychecks deposited directly into a bank account. Students need only print the form, complete the top section & the Direct Deposit section and sign and date the bottom. The form may be returned to the Student Employment office of the Payroll Office at 7 Lebanon Street.
The State of New Hampshire Youth Employment Law requires all employers to have a Youth Employment Certificate on file for employees aged 17 and younger before the employee begins work. A fine of $100 per violation can be levied if the law is not followed. Therefore, any department hiring a student age 17 or younger must complete an Employer's Request For Child Labor, or provide a document from the student's legal guardian granting permission for the student to be employed on campus.
Other forms are available to download below.
