|
As a student employer it is important to know the steps involved to ensure students are paid, and in a timely manner.
Rate of Pay
The minimum wage for student employees on campus is $7.75 per hour. For students on a leave term, the base rate of pay is $8.00 per hour. This higher rate compensates for the deduction of FICA taxes. It is suggested that, at the very least, the rate of pay be increased by $.10/hour for every three terms of experience in the same job. As always, if you need further assistance in determining rates of pay, please contact SEO.
Student Payroll Checks
Student payroll checks are issued every two weeks according to the College's biweekly payroll schedule. (Contact the Payroll Office if you need a copy of this schedule.) If a student does not receive a paycheck because the timesheet was late, the employing department could not clear an unresolved discrepancy, or the required paperwork was incomplete, the wages will appear on the following biweekly payroll.
The payroll checks are mailed to the student's Hinman Box address. If students are on a leave term, their paychecks will be forwarded to the most current address in the payroll system. If a student wants a check mailed elsewhere for a single payroll, a self-addressed envelope must be securely attached to the timesheet. You may blitz "Dartmouth Payroll" for more information.
Overtime
Any hours in excess of 40 hours per week (not 80 hours in a biweekly pay period) are considered overtime. This policy applies to all work a student may perform for any number of departments at the College in a workweek. If a student has two or more different jobs at the College, the overtime hours will be pro-rated equitably among the employer accounts. The employer is responsible for 100% of the overtime hours, paid at 1.5 times the rate of pay.
As a supervisor, you should ask the students who work for you if they are working anywhere else on campus and how many hours per week they are scheduled for in that department. This will help to prevent unexpected overtime. Overtime hours are not eligible for subsidy by FWSP or Employment.
Timesheet Completion
All student timesheets must be submitted to the Payroll Office prior to 9:00 a.m. on the Monday following the end of a biweekly payroll. The timesheets may be due earlier during holidays. Refer to the Payroll Schedule for specific payroll dates. This schedule can be obtained by contacting the Payroll Office. It is important to remember to include the JOBNET number on your student's timesheet. This will ensure the student is being paid through the correct funds.
Timesheets can be delivered to the Timesheet Drop Box on the first floor of McNutt Hall next to the Registrars Office and at the Payroll Office, which is located at 7 Lebanon St., Suite 309 in downtown Hanover.
|
