As a student employer it is important to know the steps involved to ensure students are paid, and in a timely manner.
For the 2009-2010 academic year, the minimum wage for student employees on campus is $7.75 per hour. For students on a leave term, the base rate of pay is $8.50 per hour. This higher rate compensates for the deduction of FICA taxes. It is suggested that, at the very least, the rate of pay be increased by $.10/hour for every three terms of experience in the same job. As always, if you need further assistance in determining rates of pay, please contact SEO.
Student payroll checks are issued every two weeks according to the College's biweekly payroll schedule. (Contact the Payroll Office if you need a copy of this schedule.) If a student does not receive a paycheck because the timesheet was late, the employing department could not clear an unresolved discrepancy, or the required paperwork was incomplete, the wages will appear on the following biweekly payroll.
The payroll checks are mailed to the student's Hinman Box address. If students are on a leave term, their paychecks will be forwarded to the most current address in the payroll system. If a student wants a check mailed elsewhere for a single payroll, a self-addressed envelope must be securely attached to the timesheet. You may blitz "Dartmouth Payroll" for more information.
Any hours in excess of 40 hours per week (not 80 hours in a biweekly pay period) are considered overtime. This policy applies to all work a student may perform for any number of departments at the College in a workweek. If a student has two or more different jobs at the College, the overtime hours will be pro-rated equitably among the employer accounts. The employer is responsible for 100% of the overtime hours, paid at 1.5 times the rate of pay.
As a supervisor, you should ask the students who work for you if they are working anywhere else on campus and how many hours per week they are scheduled for in that department. This will help to prevent unexpected overtime. Overtime hours are not eligible for subsidy by FWSP or Employment.
You can find the timesheet HERE.
All student timesheets must be submitted to the Payroll Office prior to 9:00 a.m. on the Monday following the end of a biweekly payroll. The timesheets may be due earlier during holidays. Refer to the Printable Payroll Schedule for specific payroll dates, or see the list below. It is important to remember to include the JOBNET number on your student's timesheet. This will ensure the student is being paid with the correct funds.
Timesheets can be delivered to the Timesheet Drop Box on the first floor of McNutt Hall next to the Registrars Office and at the Payroll Office, which is located at 7 Lebanon St., Suite 309 in downtown Hanover.PAYROLL/TIMESHEET DUE DATES 2009-2010
Timesheets due at:
SEO McNutt/Payroll Payroll Date
(4 PM) (9 AM) (checks issued)
Summer Term
June 26, 2009 June 29, 2009 July 3, 2009
July 10, 2009 July 13, 2009 July 17, 2009
July 24, 2009 July 27, 2009 July 31, 2009
August 7, 2009 August 10, 2009 August 14, 2009
August 21, 2009 August 24, 2009 August 28, 2009
September 4, 2009 September 7, 2009 September 11, 2009
September 18, 2009 September 21, 2009 September 25, 2009
Fall Term
October 2, 2009 October 5, 2009 October 9, 2009
October 16, 2009 October 19, 2009 October 23, 2009
October 30, 2009 November 2, 2009 November 6, 2009
November 13, 2009 November 16, 2009 November 20, 2009
November 27, 2009 November 30, 2009 December 4, 2009
December 11, 2009 December 14, 2009 December 18, 2009
December 22, 2009 December 23, 2009 January 1, 2010
Winter Term
January 8, 2010 January 11, 2010 January 15, 2010
January 22, 2010 January 25, 2010 January 29, 2010
February 5, 2010 February 8, 2010 February 12, 2010
February 19, 2010 February 22, 2010 February 26, 2010
March 5, 2010 March 8, 2010 March 12, 2010
March 19, 2010 March 22, 2010 March 26, 2010
Spring Term
April 2, 2010 April 5, 2010 April 9, 2010
April 16, 2010 April 19, 2010 April 23, 2010
April 30, 2010 May 3, 2010 May 7, 2010
May 14, 2010 May 17, 2010 May 21, 2010
May 28, 2010 May 31, 2010 June 4, 2010
June 11, 2010 June 14, 2010 June 18, 2010
