I-Level Cataloging Summary Chart for Sound Recordings
| FIELDS | CHECKING | CHANGING |
|---|---|---|
| Fixed Fields | ||
| 008 | ||
| ELvl = 1,1, or blank | REQUIRED | |
| BLvl = m | REQUIRED | |
| Desc = a | REQUIRED | |
| Type = j | REQUIRED | |
| AccMAudn | Accept as is. | |
| Accept as is | ||
| Ctry | verify/correct (260 ‡a) | |
| Dates | verify/match to description. Consult 260 ^c and 500 notes (for original release dates | |
| DtSt = s - r - p | verify/match to description | |
| Fmus = n | verify/correct | |
| Comp | verify - when Comp = mu verify the values in the 047 field | |
| Lang | verify/correct | |
| Part = n or blank | verify/correct | |
| 007 | Check each value in general accept the 007 as is unless there are major differences Reject if missing Question multiple 007 fields |
|
| ‡a = s | ||
| ‡b = d | ||
| ‡d = f | z acceptable | |
| ‡e = s | m, u, or z acceptable | |
| ‡f = n | ||
| ‡g = g | ||
| ‡h = n | ||
| ‡i = n | ||
| ‡j = m | May or may not be present | |
| ‡k = m | May or may not be present | |
| ‡l = n | May or may not be present | |
| ‡m = e | ||
| ‡n = d | u or e also acceptable | |
| 0241b | Must be the twelve digit number from the bar code on the cd container. | verify/correct If the item does not include all 12 numbers under the bar code and the record will not validate, delete the 024 field. |
| 028 | Check to make sure numbers match the piece | verify |
| 047 | Must be present when Comp fixed field = mu | verify Question unfamiliar values |
| 1001b 110 2b | Check to make sure all authors (personal, corporate, and conference headings) that appear prominently in the piece are traced in the cataloging. They may appear in 1XX or 7XX fields. | Reject records lacking headings for prominent authors or performers Accept ‡4 as is. |
| 245 ‡a 245 ‡b | Check to make sure info, matches the piece; wording should be exact, though punctuation may vary Check to make sure all prominent title information appears in the record See 246 below if there are numbers or symbols, typos, or parallel titles in the 245 field |
Change only obvious typos; if you have any doubts whether a difference is a typo or not, question it Reject copy if 245 does not match piece. |
| 245 ‡h | ^h [sound recording] - check for presence | Add at the end of ^a if missing (before the colon if there is a ‡b). |
| 245 ‡c | Check to make sure all prominent authors appear in the record Square-bracketed information is acceptable as long as you can verify that it is correct |
Reject records which do not contain all prominent authors in a 245 ^c or a note field Reject records with square-bracketed information you can't verify. |
| 246 | Make sure there are 246 (alternate title) entries in the following cases: when the 245 contains numbers or symbols (including an ampersand), the record should have a 246 with the spelled-out form of the symbol or number in the language of the title proper when the 245 contains a typo/error that appears on the piece as well, the record should have a 246 with the corrected form parallel titles |
Leave existing 246 fields as is; add necessary additional titles |
| 250 | Check to make sure that edition statements that appear on the piece are present in the 250 field, and match exactly (except for abbreviations) | Reject copy if edition statement on piece and record do not match. Question square-bracketed edition statements. |
| 260 ‡a 260 ‡b | Check to make sure info, matches the piece Square-bracketed information is acceptable as long as you can verify that it is correct |
Accept as is, as long as you can find the infer, on the piece Reject records with square-bracketed information you cannot verify |
| 260 ‡c | Check to make sure info, matches the piece Multiple dates are acceptable. In this case the DtSt fixed field should indicate multiple dates |
Use judgment with square-bracketed information. It is acceptable if it represents a good estimate of the publication date. For CD's, question any bracketed date before 1987. Unbracketed dates before 1987 are acceptable if they can be verified. Reject records if unsure of the date information |
| 300 | Check to make sure info, matches the piece. Making sure the description is for a compact disc or multiple compact discs most commonly: 1 sound disc : +b digital ; +c 4 3/4 in. 2 sound discs : +b digital; +c 4 3/4 in. 1 sound disc (37 min.) :‡bdigital ;‡c4 3/4 in. |
Confirm the number of disc. Confirm the presence of any material listed in a +e. |
| 306 | Accept as is. | |
| 440 4901b | Check to make sure info, matches the piece. Check 440 heading in authority file; Check the following areas in the authority record: - Form of series entry (1XX) - Publisher (643) - Numbering (642) - Fixed fields Series Sernum Ser use Its OK if an ISSN appears in the bibliographic 4XX (‡x) but not in the authority record Do not check 490 1 b in the authority file |
Reject records with 4XX fields that do not match the piece. If an authority record is found and the heading in the IXX field matches the 440 in the cataloging - Accept as is. If an authority record is found, and the heading in the 130 field differs from the 440, change the tag to 490 lb, and add an 8XX field to match the IXX in the authority record. Do not change info, in the 4XX field - Remember, it must match the piece If no authority record is found: Search the heading in Millennium. 1. If no existing pattern is in Millennium accept as is. Add 998 ‡c[initials]/NAR 2. If no authority record is found but your record matches an existing pattern in Millenium. Accept as is. Add 998 ‡c[initials]/NAR. 3. Reject record if there is no authority record and there is an existing but varying pattern in Millennium Be sure to look only at cataloged records to find a pattern (disregard in-process records) Reject records with square-bracketed information in a 4XX field. |
| 490 0b | Check to make sure info, matches the piece. Check 440 heading in authority file; Check the following areas in the authority record: - Form of series entry (1XX) - Publisher (643) - Numbering (642) - Fixed fields Series Ser num Ser use Its OK if an ISSN appears in the bibliographic 4XX (‡x) but not in the authority record Do not check 490 lb in the authority file |
Reject records with 4XX fields that do not match the piece If an authority record is found, change the tag to 490 1 b and add an 8XX field to match the 1XX in the authority record If no authority record is found: Search the heading in Millennium 1. If no existing pattern is in Millennium accept as is. Add 998 ‡c[initials]/NAR 2. Reject record if there is no authority record and there is an existing but varying pattern in Millennium Be sure to look only at cataloged records to find a pattern (disregard in-process records) Reject records with square-bracketed information in a 4XX field. |
| 500 505 | Check all note fields for accuracy Compact disc records must include: 500 Compact disc 505 contents notes should be present. |
Add "500 Compact disc." if it is not present Question records that lacks a 505.1-Level copy should include one. Accept 505 fields with or without ‡t |
| 511 518 | 511 and 518 fields are desirable but not required and not always present. It is OK if they are missing. They are only present if the information is available. | In general, accept as is if present. Verify if the information is readily available on the container. Do not spend time looking in inserted material to verify. |
| 650 | Music CD's within the scope of this procedure will most likely only include topical subject headings (650 bO). Check ‡a in the LCSH authority file. OR Check the ^a in the document "Subject Class numbers for Sound Recordings" |
Reject records that include 600, 610 630,or 651 fields Reject if no authority record is found or the subject is not listed in "Subject Class numbers for Sound Recordings" Otherwise - accept. |
| 655 | Delete all 655 fields | |
| 7001b 710 2b | Check to make sure all authors (personal, corporate, and conference headings) that appear prominently in the piece are traced in the cataloging. They may appear in 1XX or 7XX fields | Reject records lacking headings for prominent authors or performers Accept ‡4 as is. |
| 730 740 | Question all 730's and 740's Delete 740's that duplicate the 505 contents note. |
|
| 8XX | Check 8XX heading in authority file; Check the following areas in the authority record: - Form of series entry (1XX) - Publisher (643) - Numbering (642) - Fixed fields Series Sernum Ser use Its OK if an ISSN appears in the bibliographic 4XX (‡x) but not in the authority record |
If an authority record is found and the heading in the IXX field matches the 440 in the cataloging - Accept as is. If the form in the authority record differs, change the 8XX to match the heading in the 1XX in the authority record If no authority record is found: Search the heading in Millennium. 1. If no existing pattern is in Millennium accept as is. Add 998 ‡c[initials]/NAR 2. If no authority record is found but your record matches an existing pattern in Millenium. Accept as is. Add 998 ‡c[initials]/NAR. 3. Reject record if there is no authority record and there is an existing but varying pattern in Millennium Be sure to look only at cataloged records to find a pattern (disregard in-process records) Reject records with square-bracketed information in a 8XX field. |
judgment