Archives

Collection Development Policy Guidelines
Guidelines for writing collection development policies for specific subject areas, to be followed by all selectors.

  1. General Scope
    This section defines the general priorities governing selection. Include the following:
    1. Audience
      The Dartmouth College Archives was established in 1928 for the purpose of collecting, preserving and making the College's historic records available for research. More recently the Archives has also become the repository for other permanent records of the College maintained for administrative or fiscal purposes. The Archives supports research by College administrative offices, alumni, students and outside researchers, both nationally and internationally, working on the history of Dartmouth College and higher education. The Archives are heavily used to support instruction across academic disciplines. 
    2. Boundaries
      There are no subject boundaries. Selection of materials is through archival selection
    3. Partnerships
      Selection and maintenance of College records in conducted in collaboration with Records Management and the Records Policy Committee as well as all of the offices, departments and programs of the College.
  2. Specific Delimitations to collecting in this subject area
    1. Languages
      Predominately English with some Native American languages.
    2. Geographical Areas (if applicable)
      Geographic bounds are chiefly lands belonging, leased, and rented to and by Dartmouth College.
    3. Types of Materials Collected
      The Archives collects records of the College with continuing value. A record is defined as any recorded information, regardless of format, which is generated in the course of conducting business, and which must be maintained to meet the fiscal, legal, historical or administrative needs of the College. 
    4. Format of Materials Collected
      Typical record formats would include paper, microfilm, microfiche, digital storage media (tapes, disks, optical media, etc.) and active data storage in administrative data systems. The Archives also selectively collects ephemeral materials such as objects and graphical materials generated by the College and the student body.
    5. Collective Collections
  3. Revision History
    In reverse chronological order, indicate
    • December 2009
    • Peter Carini Revised to supersede:
      Archives: Dartmouth College History, Anne Ostendarp, 1998
      Archives: Records, Anne Ostendarp, 1998
      Archives: Photo Records, Anne Ostendarp, 1998
      Archives: Theses and Dissertations, Anne Ostendarp, 1998
    • September 2016
    • Peter Carini, updated.
    • Current selector: Peter Carini