|
Foundations frequently issue Requests for Proposals (commonly referred to as
"RFPs") that are limited in number and scope. These are often of great interest
to a large number of faculty, departments and programs. The Office of the Provost has
therefore developed comprehensive procedures on how Dartmouth responds to such
opportunities:
Step One: Notification to the Office of the Provost
The first step in this process occurs when the Office of Foundation
Relations, a member or members of the faculty, or another entity on campus
(such as the Office of Sponsored Projects) notifies the Office of the Provost
of a limited application RFP. The Office of the Provost requests that this
happen as soon as opportunities present themselves to make certain that there
is adequate time for the steps below. The Vice Provost for
Research is the primary contact and coordinator for limited
application proposals in the Office of the Provost. Questions regarding
particular grant programs or proposals should be addressed there.
Step Two: Notification to the Dartmouth Academic Community
The Office of the Provost then sends notification of these RFPs to the
chairs of the appropriate academic departments (usually via BlitzMail). Copies
are also sent to the appropriate Deans and Associate Deans, as well as other
appropriate offices such as Foundation Relations or Sponsored Projects. The
Office of the Provost requests the chairs to submit appropriate pre-application
materials necessary for review, if they have an interest in responding to the
opportunity.
Step Three: Collection of Pre-Application Materials and Review of
Pre-Proposals
The Office of the Provost then collects the pre-application materials that
have been submitted and convenes a review committee appropriate to the
particular RFP. For example, for an RFP dealing with science and engineering
matters, the review committee would likely be the Provost, the Dean of the
Faculty of Arts and Sciences, and the Dean of the Thayer School or their
designees. An RFP dealing with biomedical sciences would likely involve a
review committee consisting of the Provost, the Dean of the Faculty of Arts and
Sciences, and the Dean of the Medical School. The review committee evaluates
the pre-application materials and determines the most appropriate and
competitive nomination from Dartmouth.
Step Four: Matching Funds
Any internal Dartmouth matching funds required for a proposal will need the
approval of the appropriate dean before the faculty or the department is
informed of the decision regarding the status of their proposal. Any external
matching funds also require prior approval of the Vice President for
Development.
Step Five: Notification to Departments of the Nomination(s)
After a decision is made regarding the Dartmouth College nominee for a
particular RFP, the Office of the Provost notifies the department chairs and
the appropriate deans. The Office of the Provost makes this notification well
in advance of the RFP deadline so that the nominees will have adequate time to
prepare their proposals. The Office also notifies the Office of Foundation
Relations or the Office of Sponsored Projects of these nominations as
appropriate.
Applicants who are not selected as institutional nominees but who wish to be
considered as "alternates" for the institutional nomination should inform the
Provost's Office. Alternates will be considered as nominees in the event that a
nominee withdraws from a grant competition.
Step Six: Proposal Preparation
The nominee for a limited submission RFP bears primary responsibility for
preparing the application materials. The Office of the Provost assists
nominees, as appropriate, with institutional nomination letters, forms,
copying, etc. Staff in Foundation Relations and/or the Office of Sponsored
Projects will also assist, as appropriate.
Nominees are responsible for keeping the Provost's Office apprised of the
status of the proposal. If a nominee has to withdraw from a limited application
proposal for any reason, the nominee must inform the Provost's Office in a
timely manner so that an alternate nominee for the institution can be
selected.
|
