Suggestions for Faculty When Submitting an Academic Honor Principle Allegation to the UJAO:
Faculty guidelines for responding to suspected violations of the Academic Honor Principle can be found in various forms and locations on campus to include the Dartmouth Faculty Handbook or the current Dartmouth College Student Handbook.
It is suggested that an instructor who suspects that a student may have violated the Academic Honor Principle of the College may want to discuss the suspected violation with the student(s) in order to determine that there has been no misunderstanding between the instructor and the student(s).
The instructor is strongly encouraged to then test the validity of his or her suspicion by consulting a colleague or the department/program chair.
If after reviewing material with the department/program chair, the instructor believes their suspicion to be valid, the instructor should immediately contact the Undergraduate Judicial Affairs Office while informing their department/program chair of their action. The instructor, after consulting with UJAO will need to prepare certain materials for submission. These materials, depending on the nature of the alleged violation, should include:
- Cover letter describing how the instructor/faculty member discovered the possible violation and any related background---what was covered in class regarding the assignment, the Academic Honor Principle, etc.; conversations with the accused student(s); consultation with colleague(s), the department/program chair; etc.
- Copy of the course syllabus and any related written information on how the Academic Honor Principle applies to the course and the specific assignment in question.
- Copy of any written material(s) regarding the particular assignment.
- The assignment(s) in question (originals).
- Copies of the assignment(s) in question with material either underlined or highlighted that is verbatim or that appears to be copied from another assignment or source, along with the same on the source. It may be helpful to consult with someone in Judicial Affairs at this point to discuss the method of presentation for this sort of material.
In cases where the assignment involves computer code it may be useful to take the entire assignment and show all the characters in the document, including spaces, by using a text or Word file. (In Word this can be done by selecting the entire document and clicking on "reveal formatting" under Format and click on "show all formatting marks".) This format enables one to compare spacing, indents, end returns, etc.
The document(s) then should be printed as hard copies (by printing the screen or taking a snap shot) to include with the case materials. The verbatim text (including spacing, etc.) on these documents should then be underlined or highlighted to provide an easy-to-view (and photocopy) comparison of the materials in question.
While this method of presentation may be time-consuming, it is very useful for Dean of the College, staff in Undergraduate Judicial Affairs and for the "lay" members of the COS who may not read or understand code and enables all parties to easily compare two or more documents.
- Other materials as appropriate to the assignment in question, or the case. Items 2-3 above may be materials from the course's web site.