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Operational Data

Some Data on our operations

Academic Year	Official Transcript Total	Paper Transcript Total
2009	19,159	19,159
2010	17,245	17,245
2011	16,561	16,561
2012	13,819	13,819
2013	12,237	9,839
2014	9,257	4,625
2015	8,076	3,601
2016	8,112	3,264
2017	8,192	2,701
2018	8,691	1,829
2019	9,271	1,511
2020	8,435	869

• Unofficial Banner Transcripts were made available to students in December of 2009
• Unofficial eTranscripts were made available to students in January 2013
• Both have contributed greatly to the continuing decrease in the overall official transcript volume.
• This allows students to use unofficial transcripts when there is no need to use an official transcript and is a cost savings to the College.
• Official transcript volume is split 89% eTranscripts and 11% paper transcripts.
• Paper official transcripts are now primarily processed off-site: only 147 transcripts were processed in the Registrar's Office in 2019-20. Some of the decline this year is due to remote work restrictions because of COVID-19.
• Paper official transcript volume is down to 869, from a high of 19,159 in 2009.

 

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The Dartmouth Course Approval Routing System (DCARS) supported 452 courses in its sixth year of implementation. Additionally, 7 courses were newly cross-listed in the system.

Year	Updates to Courses	New Courses	Cross-lists Created	Courses Reinstated (no change)	Cross-lists Removed
2014-15	400	184	186	0	0
2015-16	444	328	257	0	0
2016-17	186	257	59	14	0
2017-18	228	307	60	34	2
2018-19	162	289	75	12	1
2019-20	180	254	7	18	0

 

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Managed scheduling and offering of 2,174 courses:

Academic Year	2009	2010	2011	2012	2013	2014	2015	2016	2017	2018	2019	2020
Total	2,024	2,039	2,062	2,106	2,177	2,168	2,168	2,099	2,100	2,140	2,184	2,174

Each course count represents every offering with a unique subject, course number and title combination except for cross-listed courses which are counted once. Off-Campus Study courses are included.

 

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Assigned 1,305 courses to classrooms from the academic schedule*, and 571courses to classrooms for final examinations.

In addition, 728 courses were assigned classrooms for spring 2020 before all courses went entirely remote because of COVID-19. Final examinations were also entirely remote in spring 2020.

*Does not include classrooms assigned for small arranged courses, language drills, or other ad-hoc classroom assignments.

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Reviewed and processed 1,140 student petitions to the Registrar

Petition Type	Petition Count
	2016	2017	2018	2019	2020	5-Year Average
Change in Grade	136	134	131	175	100	135
Add Course After Deadline	116	113	129	100	102	112
Drop Course After Deadline	39	31	15	26	16	25
Additional 2-Course Load	71	46	40	45	36	48
Additional 4-Course Load	4	2	2	2	1	2
Unlimited 2-Course Load	4	8	2	4	3	4
NRO After Deadline	0	0	1	0	0	0
NRO Grade Chg After Deadline	0	0	0	0	0	0
Repeat Course for Grade Only	1	0	1	5	2	2
Postpone Summer Term	22	22	17	34	397*	98*
Waive Summer Term	62	41	59	55	60	55
Exempt Summer Term	20	22	27	32	22	25
Additional Term in Residence	73	63	59	96	76	73
Five+ Year Enrollment Pattern	104	80	71	112	72	88
Reduce Sr Yr Residence Req	349	330	215	337	245	295
Late Exchange of Courses	19	34	36	24	8	24
Late D-Plan Change Fee Waiver	6	2	0	0	0	2
Reduced Tuition	9	16	12	27	0	13
Total	1,035	944	817	1,075	1,140	1,002

• Grade changes decreased significantly after a peak last year.
• Additional 2-course loads have settled back to lower numbers after a peak in 2016.
• *This year saw summer term postponements and exemptions increase tremendously because of COVID-19 changes to D-Plan regulations for summer terms 2020 and 2021.
• Requests for an additional term in residence and a five+ year enrollment pattern are also higher than ever before - also because of student decisions related to COVID-19.
• Requests to reduce the senior year residency requirement dropped again this year; this is also likely a result of COVID-19 and remote learning changes.
• Requests for reduced tuition dropped to 0 this year after a peak last year.

 

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 Processed 1,994 enrollment verifications, 1,707 of which were provided electronically

	2009	2010	2011	2012	2013	2014	2015	2016	2017	2018	2019	2020
Staff-Assisted Verifications	1,385	1,549	1,332	754	430	Over 273*	514	112	589	508	237	287
Self-Service Enrollment Verifications	0	0	0	294	1,727	1,845	2,275	1,726	1,908	1,707	1,842	1,707
Total	1,385	1,549	1,332	1,048	2,157	Over 2,118*	2,789	1,838	2,497	2,215	2,079	1,994

*Some data missing for 2013-14.

We modified our enrollment reporting processes to the National Student Clearinghouse in 2018 which minimized the time at the beginning of terms where online verifications were unvailable; staff-assisted verifications have dropped almost in half as a result.

 

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We supported 89 students studying away on non-Dartmouth programs (transfer terms) and 49 students on exchange programs.  The total number of transfer term participants had steadily decreased in recent years, with increases the last three years, while the total number of students participating in exchange programs has returned to the level of previous years after last year's decline.

Transfer Term Students

Academic Year	2009	2010	2011	2012	2013	2014	2015	2016	2017	2018	2019	2020
Summer	71	70	105	64	39	43	34	24	17	20	29	18
Fall	66	43	46	54	42	35	17	20	22	28	49	35
Winter	83	82	86	122	15	9	4	6	9	13	10	7
Spring	20	16	13	8	5	1	1	3	3	3	4	29*
TOTAL # of STUDENTS	240	211	250	248	101	88	56	53	51	64	82	89

Note: The significant drop in the number of transfer term students which started in 2013 is a result of new Committee on Instruction (COI) policies.

*Transfer term restrictions were eased in spring 2020 due to COVID-19.

 

Exchange Program Students

Academic Year	2009	2010	2011	2012	2013	2014	2015	2016	2017	2018	2019	2020
Number of Students	39	39	46	37	43	33	54	55	53	54	49	54

 

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Certified 65 VA Benefit recipients

Academic Year	2011	2012	2013	2014	2015	2016	2017	2018	2019	2020
Undergraduate Students	26	28	32	32	35	36	42	51	62	65
A&S Graduate Students	9	12	8	6	5	8	9	8	8	N/A*
Chapter 31	4	2	2	2	2	2	5	3	7	7
Chapter 30	6	3	1	1	0	1	1	0	0	0
Chapter 35	4	5	7	3	6	7	6	5	3	2
Chapter 1606	0	0	0	0	0	0	1	1	1	2
Chapter 33: Post 9/11 GI Bill recipients	21	30	30	32	32	34	38	49	59	54
Students eligible for the Yellow Ribbon program	11	25	24	28	29	30	34	46	55	51
TOTAL number of students certified	35	40	40	38	40	44	51	59	70	65

The number of Undergraduate Veterans Benefits recipients that we certify continues to grow. 

*As of spring term 2019 the Guarini School of Graduate Students certifies A&S Graduate Students. 

 

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Graduated 1,051 undergraduate students

	Graduates
Academic Year	2009	2010	2011	2012	2013	2014	2015	2016	2017	2018	2019	2020
Summer	13	17	22	27	35	22	30	20	26	25	21	32
Fall	27	40	32	31	24	33	30	39	24	31	26	36
Winter	28	25	38	30	31	29	40	33	32	28	27	45
Spring	998	1,003	984	1,005	969	1,032	993	985	987	1,062	981	938
Total	1,066	1,085	1,076	1,093	1,059	1,116	1,093	1,078	1,069	1,146	1,055	1,051