Requesting a Room or Space

Dartmouth has implemented social distancing guidelines for the spring and summer 2020 terms which bar in-person events from taking place on campus. For more information about virtual events, please visit our virtual event planning guide for instructions. A request form for virtual event assistance is also available below.

All indoor and outdoor on-campus spaces must be reserved through Conferences and Events, with the exception of the following facilities:

Athletic Facilities

Tuck School

To request a space or assistance with a virtual event from Conferences and Events, please choose from the following:

Room Request Form for Dartmouth sponsored events (authentication required)
Room Request Form for non-Dartmouth sponsored events
Request Form for Virtual Event Assistance
Zoom Webinar License Request Form

Your request usually will be processed within 48 hours.

To help ensure space availability, please submit requests at least two weeks before your event date. Some locations must be booked months ahead of time.

Consider whether the facility you are requesting is appropriate for your event: Is it large enough? Do you need a smart classroom? Is food allowed there? Please contact us if you are unsure.

Accessibility:  Review the venue chart under Commonly Used Facilities to determine the accessible features (entrances, elevators, restrooms, parking, availability of assistive listening devices) of the space you want to reserve. If your event venue is not on the chart, please contact us to determine whether your space is accessible, and to review available alternatives if it is not.

If an outdoor venue is preferred, consider reserving a rain location as well.

Please note: No reservation is final until you receive confirmation via email from our office.