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Undergraduate Judicial Affairs Office

5 Rope Ferry Road, Room 203
Dartmouth College
Hanover, NH 03755
Phone: (603) 646-3482
Fax: (603)646-0421
Hinman Box 6020
E-mail: Undergraduate.Judicial.Affairs@Dartmouth.edu

Preparation

Preparation

Students alleged to have violated the Academic Honor Principle or one or more Standards of Conduct are expected to become familiar with the rules and regulations governing COS hearings and to keep themselves informed of developments in their case through frequent contact with the UJAO and a trained advisor. Students are strongly encouraged to take advantage of the support and guidance the UJAO and a trained COS advisor can provide.

The student is entitled to have a single advisor present at his or her COS hearing and must identify his or her advisor to the UJAO in writing. Only currently enrolled Dartmouth students, members of the Dartmouth faculty, and members of the Dartmouth administration may serve as advisors. While students are free to confer with parents, friends and others, they should understand that they themselves are responsible for responding to allegations and questions at the hearing. Advisors are not permitted to address the COS.

The advisor's most important role is to assist the student in reviewing and understanding the procedures related to a hearing and to assist the student in obtaining answers to questions about the hearing. For this reason, many students request that class deans or other staff familiar with the disciplinary system serve as their advisors. (The unavailability or unwillingness of any specific individual to serve as an advisor is not normally grounds for postponing a hearing.)

Students who identify as an advisor someone unfamiliar with the process would be wise to schedule time to meet with a class dean or staff from the Judicial Affairs Office to discuss procedural issues. Because students are responsible themselves for responding truthfully to allegations and questions at a hearing, students should not expect advisors to prepare a case for them. While an advisor might appropriately help a student anticipate questions and issues likely to arise at a hearing, and while an advisor might provide feedback about the effectiveness of a student's written or oral presentation of the facts, the advisor does not function in the way an attorney would in a criminal or civil proceeding.

Notice

Students are entitled to reasonable written notice of the substance of the allegation(s) against them. Students are also entitled to a reasonable period in which to prepare for a hearing; a reasonable period is generally defined as five calendar days from the date of delivery of the letter of allegation. Hearings will be scheduled as soon as possible after an incident. A student who needs additional time to prepare for a hearing may request an extension of time from the Chair. A student's D-plan or the availability of an advisor are not normally grounds for postponing a hearing. See: scheduling below.

Delivery of any notice with respect to a disciplinary matter is considered effective as of the date of delivery to the Hinman Post Office or the student's room for students living on campus, or posting to a student's e-mail account of record, or upon delivery or mailing to the student's last known address (according to the records of the Office of the Dean of the College) for students living off campus, or upon delivery to the student in person.

Scheduling

The Chair is responsible for scheduling (e.g., location, time, etc.) all hearings before a COS panel and making all decisions with respect to any request for a delay or rescheduling of a COS hearing. The COS normally hears cases twice a week during the ten weeks of an academic term, and does not meet during reading, exam or break periods. Cases will be scheduled for a hearing as soon as possible after the information gathering process is complete, unless the Chair grants a student's reasonable request for a delay. In cases where two or more students are allegedly responsible for the same or related incidents, the Chair shall have the authority to direct that the students be heard individually, as a group, or in sub-groups, as he or she shall decide. All decisions of the Chair regarding
scheduling shall be final.

When a COS hearing cannot be scheduled during the term of the incident, a temporary hold will be placed on the student's registration and tuition bill until the case can be heard or the deadline for administrative withdrawals (whichever comes first). Where possible, the UJAO will identify additional hearing times during the first few weeks of each term to resolve cases that could not be scheduled for hearing before the last day of classes of the previous term. Students are responsible for housing, meals and other fees while they are on campus during this period as per the fees schedule. Any student with a disciplinary case pending at the beginning of a term should consult his or her class dean.

Information

Students may review the relevant information and list of witnesses gathered by the UJAO for their hearing. The UJAO will inform the student as additional information or witnesses become available. During a hearing, the COS may request additional information or additional witnesses as needed.

Subject to the powers of the Chair as set forth in the following paragraph, the student is entitled to request witnesses, to present information and argument, and to hear and question the information presented during a hearing. Neither the student nor the COS may compel attendance of witnesses or information. The failure of a witness or an accused student to attend or the unavailability of information shall not prevent a hearing from going forward or a decision from being rendered.

The student is permitted to make opening and closing statements. The Chair has discretion over their length and relevance. Students are permitted to suggest questions for witnesses, subject to the rulings of the Chair as described below. All questions are posed by the Chair and members of the committee.

The Chair is empowered to make all procedural rulings, including rulings on relevance and admissibility of material.

2009-2010 Student Handbook

Last Updated: 9/2/10