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Social Event Registration

Social Event Registration

  • Undergraduate events where alcohol is served should be SEMP registered here by midnight on the Tuesday prior to the event. Please see below for full details
  • Non-undergraduate events where alcohol is served should NOT be registered via the SEMP website
  • For graduate school events, please visit the appropriate school's websites listed below for more information
  • For college staff or departmental events and alumni events please visit the Safety and Security office at 5 Rope Ferry Rd to complete an event registration form in person
  • For alumni/ae reunion events in Greek physical plants, please complete this form and email to the GLOS office at least one week prior to your event, after consultation with the current undergraduate officers and approval by the current GLOS alumni/ae advisor to the chapter

Dartmouth Graduate Studies 

Geisel School of Medicine (see page 103)

Thayer School of Engineering

Tuck School of Business (see page 62)

Dartmouth College Social Event Management Procedures (SEMP)

Please click here to read the SEMP policy

Please click here for a list of frequently asked questions

Please click here for a printable SEMP cheat sheet

SEMP CHEAT SHEET
NUMBER OF ATTENDEES
LESS THAN 50 PEOPLE
(NO ORGANIZED EVENT)
MEMBERS OF ONE ORGANIZATION ONLY - NO GUESTS (INCLUDES 'MEETINGS')
150 PEOPLE OR LESS EXPECTED TO ATTEND
150 PEOPLE OR LESS EXPECTED TO ATTEND
 
 
150 PEOPLE OR MORE EXPECTED TO ATTEND
 
 
TYPE OF ALCOHOL
BEER / CIDER OR WINE 
BEER / CIDER OR WINE 
 
BEER / CIDER OR WINE
 
 
COCKTAILS / MIXED DRINKS (TAILS)
 
 
BEER / CIDER ONLY
 
CLASSIFICATION
NO ORGANIZED EVENT
TIER 1
 
TIER 2
TIER 2 'TAILS'
 
TIER 3
 
REGISTRATION / MEETINGS REQUIRED
No registration needed
 
 
Register online by   3 PM the day of event
 
Register online preferably by midnight on Tuesday prior to the event
 
Tier 2 events serving wine or beer may be registered on the fly if a scene develops
Register online by midnight on Tuesday prior to the event
 
Meeting required
 
Register online by midnight on Tuesday prior to the event
 
Meeting required
 
OVERSIGHT
Members are self-regulated to follow SEMP policy
No Safety and Security walk-through
Designated "sober monitor"
No Safety and Security walk-through
Follow 'Tier 2 Internal Management Plan'
1 + Safety and Security walk-through
Follow 'Tier 2 Internal Management Plan'
1 + Safety and Security walk-through
Follow full event management procedures (wristbands, checking IDs at door, etc.)
2 + Safety and Security walk-throughs
TYPES OF ALCOHOL ALLOWED
Bottled beer & cider
or canned beer & cider
or wine 
Keg* beer & cider
or bottled beer & cider
or canned beer & cider
or wine 
Keg* beer & cider
or bottled beer & cider
or canned beer & cider
or wine
Cocktails (mixed drinks)
Keg* beer & cider
or bottled beer & cider
or canned beer & cider
 
One type of alcohol per event only
Please note:
  • *Kegs must always be registered online, ahead of time, for the event for which they are going to be purchased and a tag must be collected from the GLOS office before 3 PM the day of the event or 3 PM Friday if the event is to be held over the weekend. A keg tag must be secured to each keg
  • Maximum 5 kegs per party (or canned beer equivalent)  and a maximum of 2 taps active at a time 
  • Only one type of alcohol at an event EITHER keg beer & cider OR keg beer & cider  OR keg beer & cider  OR wine OR 'tails' (no beer pong at a 'tails' event)
  • Tails must be registered by 11:59 PM on the Tuesday prior to your event online here. You may not register tails 'on the fly'
  • Cocktails must always be mixed one drink at a time. Punches are prohibited
  • Social events may only be hosted when classes are in session and during Senior Week
  • Social events must not be held in the days before class commences or after classes end
  • Social events may only occur between the hours of:
    • WEEKDAYS: 5 PM  and 1 AM Monday through Thursday
    • WEEKENDS: between 12 Noon and 3 AM on Friday and Saturday and between 12 Noon and 1 AM Sunday

SEMP Training

SEMP Training will introduce students to risk management, social host liability and college policies. Through this presentation participants will be able to identify potential risks and gain knowledge of the Dartmouth College Social Event Management Procedures. SEMP Training may also be held in individual houses or event spaces on campus. Please contact Sam Waltemeyer to schedule SEMP training for your individual chapter or college organization
 
TiPS Training for Servers
Servers are required to attend a TIPS training course and pass the certification exam. Servers are members who are at least 21 years old and have previously attended SEMP training. 
The TiPS University program is tailored for students at universities and colleges. This program gives students the skills they need to intervene with their peers in social situations to prevent alcohol-related incidents. Whether or not students choose to drink, TIPS  recognizes that at some point in their college careers, they will face situations where alcohol is being consumed. They may face scenarios involving alcohol abuse, underage drinking or drunk driving, and incidents that can lead to property damage, alcohol liability, and human tragedy. Young people need strategies for creating safe, responsible and socially enjoyable campus environments.
Students are in the best position to address drinking behaviors among their peers. They are close to the situation and understand the culture on their campuses. TIPS develops students' social skills and gives specific information for detecting when friends have had too much to drink or are getting into trouble with alcohol. Students learn specific strategies and skills for intervening in alcohol-related situations that may develop on campus. Unique in its approach, TIPS brings together administrators, faculty and students to create responsible campus atmospheres.
TIPS builds on students' concerns for the safety of their peers. Students learn decision-making skills that help guide their behavior and are more likely to consider the consequences of their actions. In addition, students gain more confidence to intervene in difficult alcohol-related situations to prevent alcohol-related incidents on campus. Register for TiPS Training here
 
Town of Hanover Information
Town of Hanover Open Container Ordinance Amended July 14, 2014
Town of Hanover Alcohol Diversion Program
 
Calculating Servings
  • Number of members and guests over 21 X hours of event) = number of servings 
  • For example: 75 members and guests over 21 x 2hours = 150 servings =1 keg of beer or cider
  • Determine quantity necessary to accommodate number of servings
  • Servings for Tier 1 and Tier 2 events are calculated when registering your event online and will be shown on the confirmation email
  • Tier 3 event servings are calculated with the GLOS staff member at the event meeting prior to the event
  • Alcohol should not be purchased until approval is granted 

1 SERVING =

12 OUNCES OF BEER

OR

5 OUNCES OF WINE

OR

1 OUNCE OF LIQUOR

BEER

1 x 12 oz CAN = 1 SERVING

1 x KEG = 150 SERVINGS

WINE

1 x 750 ml (25oz) BOTTLE = 5 SERVINGS

1 x 1500 ml (50oz) BOTTLE =10 SERVINGS

1 x 3 LITER (100oz) BOX = 20 SERVINGS

1 x 5 LITER (169oz) BOX = 33 SERVINGS

HARD LIQUOR

1 x 750 ml (25 oz) BOTTLE = "FIFTH" = 25 SERVINGS

1 x 1,000 ml (33.8 oz) BOTTLE = LITER = 33 SERVINGS

1 x 1,750 ml (60 oz) BOTTLE = "HANDLE" = 60 SERVINGS

 

 
 
Last Updated: 11/14/14