Structure and Operation of the Undergraduate Disciplinary System
Responsibility for Disciplinary Matters
The Trustees of Dartmouth College have ultimate authority for the structure and operation of the undergraduate disciplinary system at the College. The Trustees have delegated to the Dean of the College and the Committee on Standards (COS) authority for promulgation, revision, and enforcement of rules concerning the disciplinary system as it relates to undergraduates, and to the Dean of the College and the Organizational Adjudication Committee (OAC) as it relates to recognized undergraduate organizations. Regularly matriculated undergraduates and all special and exchange undergraduate students are subject to this authority. Students are subject to disciplinary action in accordance with this Handbook as soon as they arrive on campus to begin orientation activities (including DOC trips, pre-season athletic practice, and related programs). Prior to that date, any misconduct that comes to the attention of the College will be managed by the Office of Admissions and Financial Aid outside of the student disciplinary process, and may result in the College’s decision to rescind the offer of admission.
Committee on Standards Purpose
The purpose of the COS is to hear cases involving undergraduates concerning violations of the Academic Honor Principle and the Standards of Conduct, cases involving academic standing and requirements, and cases involving appeals of certain registrarial actions.
Composition and Selection
The COS shall be composed as follows: (a) twelve members who shall be faculty members nominated by the Committee on Organization and Policy (COP) and elected by the faculty; (b) twelve members who shall be members of the sophomore, junior or senior classes, and who meet the requirements for service established by the Committee on Standards, six elected annually by the student body and six selected by the Dean of the College; (c) eight members who shall be selected by the President, but not from the Office of the Dean of the College. The COP, Student Assembly, Dean of the College, and President shall ensure that a full complement of their respective members are available each term and shall appoint members as required to provide a full complement. Members of the Organizational Adjudication Committee (OAC) are eligible to serve as substitutes for members of the COS and OAC members are expected to participate in all COS training. The Director or Assistant Director of Undergraduate Judicial Affairs will normally be present at hearings, and may be asked to chair hearings when appropriate. The Dean of the College shall designate staff to serve as Chair of the Committee on Standards. The Dean of the College shall receive requests for review of COS outcomes following the procedures outlined in this Handbook.
Academic Honor Principle and Standards of Conduct
A COS panel designated to hear a specific case shall consist of two faculty members, two students, one of the administrative members selected by the President, and the non-voting Chair. In the event that a hearing panel cannot be assembled from current COS members, current OAC members (who may serve as COS alternates) or former COS members who have agreed to reappointment, the Chair shall request the COP, Student Assembly, and/or President to appoint such additional members as are necessary to complete the panel.
Academic Action Panels
Academic action matters, which involve the review of undergraduate academic standing and which do not include alleged Academic Honor Principle violations, are heard by a COS panel consisting of two faculty members, one of the members selected by the President, and the non-voting COS Chair.
Registrarial Appeal Panel
A Subcommittee of the COS, composed of one faculty member, one of the members selected by the President, one student, the non-voting Registrar or his/her representative, and the non-voting COS Chair shall be impaneled to consider appeals of registrarial actions including but not limited to the following:
- Request for exemption or waiver from the summer term residence requirement.
- Request for partial exemption from the senior year requirement.
- Request for a thirteenth and fourteenth term in residence.
- Request for repetition of a course for grade only.
- Request for electing a two or four course load in more than three terms (subject to additional tuition).
- Request for late registration and fee waiver.
- Request to add or withdraw from a course after a deadline (with or without grade penalty). If the student seeks a late withdrawal, the request must be made to the Committee on Withdrawals, convened by the Registrar, by the posted termly deadline.
- Request for extension of the various deadlines relating to the non-recording option.
- Late request for change of enrollment pattern.
- Five-year enrollment plan.
Students must file with the Undergraduate Judicial Affairs Office (UJAO) a written statement explaining the basis of the appeal, together with all relevant supporting materials, within seven days of the date of the Registrar’s written decision.
Reports to the Community
The Undergraduate Judicial Affairs Office (UJAO) releases an Annual Report to the Community on the Dartmouth Undergraduate Disciplinary System which includes information about individual and organizational student misconduct for the previous year. The report is available on the web to current members of the Dartmouth community at www.dartmouth.edu/~uja/.
Initiation of Allegations; Investigation
The UJAO shall be responsible for receiving all complaints and drafting allegations. Any student, faculty member, or employee may file a complaint regarding an undergraduate with the UJAO. In addition, the UJAO may initiate an allegation on the basis of information coming to its attention from any source. The UJAO shall determine whether complaints or other information concerning a student shall result in formal disciplinary allegations. The UJAO shall coordinate the investigation and disposition of complaints and shall call upon other members of the College community for assistance as necessary. The Dean of the College or his/her designee has sole discretion to take immediate action to preserve and protect the safety and/or welfare of specific individuals on campus and/or the College community as a whole during an investigation and pending a hearing in a disciplinary case. This action includes (but is not limited to) restricting access to specific areas of campus or to specific individuals, requiring a medical assessment, removing a student from Dartmouth housing, or any other action deemed appropriate under the circumstances.
Minor Misconduct and Repeated Minor Misconduct
Where information concerning a student would not result in a suspension for misconduct (if the student were found responsible), a College hearing officer, after notice and an opportunity to be heard, may impose educational requirements, fines, College Warnings, College Reprimands, or College Probations.
The Director of Judicial Affairs shall determine whether information available in support of an allegation could result in suspension or separation if the student were found responsible. If suspension or separation is a possible outcome of a disciplinary hearing, the Director shall inform the student in writing, and provide the student with copies of the available information related to the allegations. The student will have an opportunity to admit or deny the allegation within five days of the written notice of the allegations. If the student denies the allegations or the facts are in question, the case shall be referred to the Committee on Standards (COS) for a hearing. If the student admits the allegations, the student may choose to request an individual hearing with the COS Chair, who may grant or deny the request depending on the nature of the case. If the Chair agrees to a one-on-one hearing, the Chair may impose any sanction appropriate to the circumstances. If the Chair denies the request for an individual hearing or if the student prefers to be heard by the Committee on Standards, the COS shall hear the case according to standard procedures and impose any sanction appropriate to the circumstances.
The UJAO will be responsible for providing to the COS all relevant material relating to cases which come before it. In all Academic Honor Principle and Standards of Conduct cases referred to the COS, the COS will conduct a hearing in accordance with the procedures set forth in “Rights, Rules, and Responsibilities.” Where, after a hearing, the COS finds a student responsible for one or more violations, it will then recommend a sanction to the Chair, who will determine the sanction after consideration of the recommendation. If the Chair disagrees with the recommended sanction and the issue of sanction cannot be resolved within the COS, a designated Aribtrator will be called. If the designated Arbitrator cannot serve, the next ranked alternate shall serve. The President, with the advice of the Committee Advisory to the President (CAP), shall annually appoint an Arbitrator and two ranked Alternate Arbitrators at the last meeting of the CAP in each academic year.
When an Arbitrator is called in, his/her authority shall be limited to choosing between the sanctions presented by the COS and the Chair. In making this choice, the Arbitrator shall consider such portions of the record as he or she deems appropriate and may consult with the COS, the Chair, and such other participants in the hearing as he or she deems appropriate. If the COS and the Chair reach agreement on sanction at any time before the Arbitrator renders his or her decision, the Arbitrator shall withdraw from the case and render no decision. Students sanctioned by the COS and complainants in COS cases may request review by the Dean of the College according to procedures set forth in this Handbook.
Rights, Rules, and Responsibilities
Guidelines for COS Hearings
COS proceedings are administrative in nature and are not governed by the rights and rules that apply in a court of law. However, if a student alleged to have violated the Academic Honor Principle or Standards of Conduct and must appear before the COS for a hearing, the disciplinary system does provide that student with certain rights and obligations. These, as well as the rules and responsibilities that govern COS hearing procedures, are described in this section. All students who appear before the COS are expected to be familiar with the rules and procedures of the COS. New rules may take effect upon appropriate notice to the Dartmouth community by the Dean of the College. In addition, the COS may enact by simple majority vote operating rules and procedures necessary to conduct its business so long as such rules and procedures are not inconsistent with the rules and procedures of the COS as set forth herein.
1. Students alleged to have violated the Academic Honor Principle or one or more Standards of Conduct are expected to become familiar with the rules and regulations governing COS hearings and to keep themselves informed of developments in their case through frequent contact with the UJAO and a trained advisor. Students are strongly encouraged to take advantage of the support and guidance the UJAO and a trained COS advisor can provide.
2. The student is entitled to have a single advisor present at his or her COS hearing and must identify his or her advisor to the UJAO in writing. Only currently enrolled Dartmouth students, members of the Dartmouth faculty, and members of the Dartmouth administration may serve as advisors. While students are free to confer with parents, friends and others, they should understand that they themselves are responsible for responding to allegations and questions at the hearing. Advisors are not permitted to address the COS. The advisor’s most important role is to assist the student in reviewing and understanding the procedures related to a hearing and to assist the student in obtaining answers to questions about the hearing. For this reason, many students request that an undergraduate dean or other staff familiar with the disciplinary system serve as their advisor. The unavailability or unwillingness of any specific individual to serve as an advisor is not normally grounds for postponing a hearing. Students who identify as an advisor someone unfamiliar with the process would be wise to schedule time to meet with an undergraduate dean or staff from the Judicial Affairs Office to discuss procedural issues. Because students are responsible themselves for responding truthfully to allegations and questions at a hearing, students should not expect advisors to prepare a case for them. While an advisor might appropriately help a student anticipate questions and issues likely to arise at a hearing, and while an advisor might provide feedback about the effectiveness of a student’s written or oral presentation of the facts, the advisor does not function in the way an attorney would in a criminal or civil proceeding.
3. Students are entitled to reasonable written notice of the substance of the allegation(s) against them. Students are also entitled to a reasonable period in which to prepare for a hearing; a reasonable period is generally defined as five calendar days from the date of delivery of the letter of allegation. Hearings will be scheduled as soon as possible after an incident. A student who needs additional time to prepare for a hearing may request an extension of time from the Chair. A student’s D-plan or the availability of an advisor are not normally grounds for postponing a hearing.
4. Delivery of any notice with respect to a disciplinary matter is considered effective as of the date of delivery to the Hinman Post Office or the student’s room for students living on campus, or posting to a student’s e-mail account of record, or upon delivery or mailing to the student’s last known address (according to the records available to the Office of the Dean of the College) for students living off campus, or upon delivery to the student in person.
5. The Chair is responsible for scheduling (e.g., location, time, etc.) all hearings before a COS panel and making all decisions with respect to any request for a delay or rescheduling of a COS hearing. The COS normally hears cases twice a week during the ten weeks of an academic term, and does not meet during exam or break periods. Cases will be scheduled for a hearing as soon as possible after the information gathering process is complete, unless the Chair grants a student’s reasonable request for a delay. In cases where two or more students are allegedly responsible for the same or related incidents, the Chair shall have the authority to direct that the students be heard individually, as a group, or in sub-groups, as he or she shall decide. All decisions of the Chair regarding scheduling shall be final.
When a COS hearing cannot be scheduled during the term of the incident, a temporary hold will be placed on the student’s registration and tuition bill until the case can be heard or by the deadline for administrative withdrawals (whichever comes first) is reached. Where possible, the UJAO will identify additional hearing times during the first few weeks of each term to resolve cases that could not be scheduled for hearing before the last day of classes of the previous term. Students are responsible for housing, meals and other fees while they are on campus during this period as per the fees schedule. Any student with a disciplinary case pending at the beginning of a term should consult his or her undergraduate dean.
6. Students may review the relevant information and list of witnesses gathered by the UJAO for their hearing. The UJAO will inform the student as additional information or witnesses become available. During a hearing, the COS may request additional information or additional witnesses as needed.
7. Subject to the powers of the Chair as set forth in the following paragraph, the student is entitled to request witnesses, to present information and argument, and to hear and question the information presented during a hearing. The failure of a witness or an accused student to attend or the unavailability of information shall not prevent a hearing from going forward or a decision from being rendered. The student is permitted to make opening and closing statements. The Chair has discretion over their length and relevance. Students are permitted to suggest questions for witnesses, subject to the rulings of the Chair as described below. All questions are posed by the Chair and members of the committee.
8. The Chair is empowered to make all procedural rulings, including rulings on relevance and admissibility of material.
Disqualification of Members
9. Any member of the COS (including the Chair) who believes he or she may be unable to render an impartial decision in any case shall excuse himself or herself from such case; alternatively, the COS may remove any COS member from a case if it believes that member may be unable to render an impartial decision in the case. Because Dartmouth is a small community, knowledge of or acquaintance with the student(s) and/or witnesses in a hearing, awareness of a case, participation in campus issues related to the subject matter of a case, participation as a consequence of one’s official role in events surrounding a case and/or participation in the disciplinary process prior to the hearing of the case shall not automatically be grounds for disqualification. An accused student may request a list of COS members scheduled to serve on his or her COS panel. Any concern the student may have about the ability of any COS member to render an impartial decision in his or her case must be submitted in writing to the Chair, at least 48 hours in advance of the hearing, and must include any supporting materials.
10. COS hearings will normally be open to current Dartmouth students, faculty, and staff (with exceptions only at the Chair’s discretion) unless the student requests a closed hearing, in which case the hearing shall be closed. In a hearing of two or more students, any one student’s request for a closed hearing shall take precedence over the request of one or more other students for an open hearing. In cases where the need to protect privacy is, in the judgment of the Chair, important, the Chair may close the hearing over the objection of the student(s) allegedly responsible. Any student may request that the Chair exercise such judgment and close a hearing. Such a request must be made to the Chair in writing and must be submitted at least 48 hours in advance of the hearing. At an open hearing the Chair has the discretion to limit the number of persons in attendance in order to ensure an orderly proceeding. In such instances, where a limit is placed on the number of people allowed to observe, the Chair’s decision with respect to who may attend such hearing is final. In a closed hearing, only the Committee, the witnesses, the allegedly responsible student, the adviser, and such other persons as are specifically authorized to attend by the Chair, may be present.
11. If a hearing will be closed, the Chair may, on request of a charged student or a complaining student, permit one current student, faculty member or administrator to observe the hearing as a non-participating source of support. Observers may not confer with the student or the student’s advisor while the hearing is in session, and will be subject to the same confidentiality expectations applicable to others in attendance. The Chair may remove any observer who distracts or disrupts the process.
12. All students, witnesses and advisors are obligated to be completely honest in a COS hearing. Any student who knowingly makes a false statement to the Committee may be subject to disciplinary action, up to and including separation from the College.
13. The COS may record by electronic, stenographic, or other means, any COS proceeding. The College will not ordinarily prepare or provide transcripts of COS proceedings for students. When a recording of a COS proceeding has been made, the accused student may request permission to listen to the recording. The UJAO will determine the conditions under which the student will have access to the recording in order to preserve confidentiality. Students who fail to abide by the Director’s restrictions may be subject to further disciplinary action. Except as provided above, no photographs, tape recordings, videotapes, stenographic records, or other recordings of a COS proceeding may be made.
14. The accused student is expected to attend his or her own COS hearing; failure to attend will not prevent a hearing from going forward or a decision from being made, but failure to attend may subject the student to disciplinary action. Students facing formal allegations before the COS are expected to respond.
15. At the beginning of the student’s hearing, the Chair shall determine that the student has received a copy of the allegation(s) against him or her and has received notification of his or her rights in the COS proceeding.
16. Procedure is informal. The purpose is to provide the student an opportunity to be heard and to provide the COS relevant information on which to base a decision.
17. Formal rules of evidence and courtroom procedures are inapplicable. The COS may hear and consider any information it considers to be trustworthy and to have probative value. As set forth above, the Chair is empowered to make all procedural rulings, including rulings on relevance and admissibility of information.
18. The Chair may, at his or her discretion, order that witnesses be sequestered.
19. At the request of the Chair, an attorney for the College may be available during any COS hearing for purposes of advising the Committee. This advice will be restricted solely to procedural or legal matters necessary to ensure a fair proceeding. Students who have criminal allegations pending may request that the Chair permit their attorney to attend the hearing as an observer.
20. In order for the COS to conclude that a student has violated a College rule, the COS must be persuaded that a preponderance of the evidence supports such a finding. To find a violation under this standard, the COS must conclude that it is more likely than not that the student committed the alleged violation.
21. Except as otherwise specified, all COS decisions shall be made by majority vote.
Sharing of Information
Information from individual hearings that pertain to allegations regarding organizational misconduct may be shared with the hearing officer or the OAC conducting the hearings. Information from organizational hearings may be shared with the COS or hearing officer conducting individual hearings. The UJAO may designate an appropriate College official(s), including him or herself, to attend any hearing as an observer for the purpose of collecting relevant information for a different hearing. In appropriate cases, the COS may hold a joint hearing, or partial hearing, with the OAC.
Disclosure of Decisions
The UJAO will promptly notify students of outcomes of individual hearings. Decisions of the COS and the hearing officers may be revealed to authorized College personnel, to the accused student, and, in appropriate circumstances authorized by law, to the accused student’s parents or guardian and the victim/complainant. The COS or the hearing officer may choose to comment publicly, in writing or otherwise, regarding the decision reached if, in the judgment of the COS or that hearing officer, the best interest of the community would be served by such a disclosure. If possible and appropriate, the anonymity of the student(s) involved will be protected.
Requests for Review
Students who receive a letter of reprimand or are placed on College probation in a minor misconduct case may request that a COS Chair review the outcome. Complainants in COS cases and students sanctioned by the COS or by the COS chair following a one-on-one hearing may request that the Dean of the College review the outcome.
Requests for review may be made only on the basis of one or more of the following grounds:
- procedural error which has materially prejudiced the student’s case;
- newly discovered information which, had it been available at the time of the hearing, would likely have affected the outcome either with regard to a finding of responsibility or with regard to the sanction imposed (if the information was not reasonably available to the student at the time of the proceeding).
The reviewing dean has the sole discretion to determine whether either of these standards for review have been met. A request for review must be in writing and must set forth in reasonable detail the grounds for review, and must have attached to it any materials the student wishes to have considered in his or her request. The request, with all accompanying materials, must be submitted by the student within seven (7) days of the date of the written decision in his or her case.
Following review, the Dean may uphold the original decision, adjust the sanction as the Dean deems appropriate, or refer the matter back to the Dean or the COS panel that heard the case for further consideration.
Standards and Sanctions
The Academic Honor Principle
On February 13, 1962, the Dartmouth College Faculty passed unanimously the following resolution; the text was updated by Faculty vote on May 17, 1999: Whereas, on February 1, 1962, a majority vote of the student body adopted the principle that “all academic activities will be based on student honor” and thereby accepted the responsibility, individually and collectively, to maintain and perpetuate the principle of academic honor.
Therefore be it resolved that,
- The Faculty of Dartmouth College, in recognizing the responsibility of students for their own education, assumes intellectual honesty and integrity in the performance of academic assignments, both in the classroom and outside. Each student upon enrollment at Dartmouth College accepts this responsibility with the understanding that any student who submits work which is not his or her own violates the purpose of the College and is subject to disciplinary actions, up to and including suspension and separation.
- The Faculty recognizes its obligation: (a) to provide continuing guidance as to what constitutes academic honesty; (b) to promote procedures and circumstances which will reinforce the principle of academic honor; (c) to review constantly the effective operation of this principle.
- The practice of proctoring examinations is hereby discontinued, though a teacher may be present at appropriate times for the purpose of administration or to answer questions.
- The Committee on Standards shall undertake: (a) to publish and interpret the Resolution on Academic Honor to the student body each year; (b) to adjudicate reported violations according to established procedures; (c) to review constantly the effective operation of this principle and, if necessary, make recommendations to the Faculty for maintaining the spirit of this Resolution.
The faculty, administration, and students of Dartmouth College recognize the Academic Honor Principle as fundamental to the education process. Any instance of academic dishonesty is considered a violation of the Academic Honor Principle.
Fundamental to the principle of independent learning are the requirements of honesty and integrity in the performance of academic assignments, both in and out of the classroom. Dartmouth operates on the principle of academic honor, without proctoring of examinations. Any student who submits work which is not his or her own, or commits other acts of academic dishonesty, violates the purposes of the college and is subject to disciplinary actions, up to and including suspension or separation.
The Academic Honor Principle depends on the willingness of students, individually and collectively, to maintain and perpetuate standards of academic honesty. Each Dartmouth student accepts the responsibility to be honorable in the student’s own academic affairs, as well as to support the Principle as it applies to others.
Any student who becomes aware of a violation of the Academic Honor Principle is bound by honor to take some action. The student may report the violation, speak personally to the student observed in violation of the Principle, exercise some form of social sanction, or do whatever the student feels is appropriate under the circumstances. If Dartmouth students stand by and do nothing, both the spirit and operation of the Academic Honor Principle are severely threatened. A number of actions are specifically prohibited by the Academic Honor Principle. These focus on plagiarism and on academic dishonesty in the taking of examinations, the writing of papers, the use of the same work in more than one course, and unauthorized collaboration. This list of examples covers the more common violations but is not intended to be exhaustive.
- Examinations. Any student giving or receiving assistance during an examination or quiz violates the Academic Honor Principle.
- Plagiarism. Any form of plagiarism violates the Academic Honor Principle. Plagiarism is defined as the submission or presentation of work, in any form, that is not a student’s own, without acknowledgment of the source. With specific regard to papers, a simple rule dictates when it is necessary to acknowledge sources. If a student obtains information or ideas from an outside source, that source must be acknowledged. Another rule to follow is that any direct quotation must be placed in quotation marks, and the source immediately cited. Students are responsible for the information concerning plagiarism found in Sources: Their Use and Acknowledgment, available in the Deans’ Offices or at http://www.dartmouth.edu/~writing/sources/.
- Use of the same work in more than one course. Submission of the same work in more than one course without the prior approval of all professors responsible for the courses violates the Academic Honor Principle. The intent of this rule is that a student should not receive academic credit more than once for the same work product without permission. The rule is not intended to regulate repeated use of an idea or a body of learning developed by the student, but rather the identical formulation and presentation of that idea. Thus the same paper, computer program, research project or results, or other academic work product should not be submitted in more than one course (whether in identical or rewritten form) without first obtaining the permission of all professors responsible for the courses involved. Students with questions about the application of this rule in a specific case should seek faculty advice.
- Unauthorized Collaboration. Whether or not collaboration in course work (labs, reports, papers, homework assignments, take-home tests, or other academic work for credit) is permitted depends on expectations established in individual courses. Students are sometimes encouraged to collaborate on laboratory work, for example, but told to write their laboratory reports independently. Students should presume that collaboration on academic work is not permitted, and that submission of collaborative work would constitute a violation of the academic honor principle, unless an instructor specifically authorizes collaboration. Students should not presume that authorization in one class applies to any other class, even classes in the same subject area. Students should discuss with instructors in advance any questions or uncertainty regarding permitted collaboration.
Academic Honor Principle Sanctions
Given the fundamental nature of the Academic Honor Principle in an academic community, students should expect to be suspended if they engage in acts of academic dishonesty. Any student who submits work which is not his or her own, or commits other acts of academic dishonesty, violates the purposes of the College and is subject to disciplinary action, up to and including suspension or separation. The COS will consider aggravating and mitigating factors, sanctions imposed in other Academic Honor Principle cases and the student’s prior disciplinary history in determining appropriate sanctions in individual cases. If a student is found responsible for violating the Academic Honor Principle, the COS acknowledges that the faculty may reserve the right to fail the student for the exercise, the course, or both.
Faculty Guidelines For Responding to Violations of the Academic Honor Principle
(Voted by the Faculty of Arts and Sciences, May 23, 1983.)
An instructor who suspects that a student may have violated the Academic Honor Principle of the College should observe the following guidelines:
- The instructor may want to discuss the suspected violation with the student(s) in order to determine that there has been no misunderstanding between the instructor and the student(s).
- The instructor is strongly encouraged to test the validity of his or her suspicion by consulting a colleague or the department/program chair.
- If, after consultation, the instructor believes that the suspicion is valid, the instructor should immediately bring the matter to the attention of the COS and should inform the department/program chair. Under no circumstances should the instructor who suspects a violation of the Academic Honor Principle attempt to resolve the matter independently or in camera with the student in question.
Dartmouth Community Standards of Conduct
Preamble: Students and student organizations at Dartmouth College accept membership in an academic community dedicated to the pursuit of intellectual and personal growth. Dartmouth seeks to provide educational opportunities of excellence, both in and outside the classroom, to assist students to develop critical thinking, integrity, judgment, appreciation of cultural and ethnic diversity, as well as social and ethical values necessary for community life. Dartmouth College expects its students and student organizations to conduct themselves in a manner which is consistent with the institutional community’s pursuit of its educational objectives. The integrity of the Dartmouth community depends upon students’ and student organizations’ acceptance of individual responsibility and respect for the rights of others. All Dartmouth students and student organizations must abide by College policies.
The College has developed a set of Standards of Conduct which govern the behavior and activities of individual students and student organizations on or off campus. Violation of the Standards set forth below may subject individuals or recognized organizations to disciplinary action. Changes in the enumeration or definition of these Standards may take place from time to time and such changes take effect upon appropriate notice to the Dartmouth community by the Dean of the College.
Students and recognized organizations have an obligation to obey the rules and regulations governing disciplinary proceedings of the COS, the Dean of the College, and other College authorities having disciplinary responsibility. Further, individuals and recognized organizations are obligated to obey the decisions of the COS, the Dean of the College, and the Undergraduate Deans and to meet, on request, with the deans, the Director or Assistant Director of Undergraduate Judicial Affairs, and other College officials in the course of an investigation.
Dartmouth’s undergraduate disciplinary system is not intended to address every social ill or every grievance one member of the community may have against another. There are many behaviors that most members of the community would find rude, disrespectful or obnoxious that violate no College regulation and are, therefore, not adjudicable under the disciplinary system. The fact that many behaviors are not adjudicable does not mean that the College does not take them seriously or fails to appreciate their negative impact on individuals or on the community. For example, the College has developed the “Principle of Community” which in itself is not adjudicable. In this context, there are responses which are more effective and more in keeping with the aspirations of an academic community: expressions of disapproval in the exchange of different ideas through free and open discussion and debate.
Nevertheless, the College has established community standards of conduct which are adjudicable. The purpose of these standards and the system for implementing them is not simply to prohibit misbehavior and to punish violations of regulations. All communities, including academic communities like Dartmouth, have the need to articulate standards of conduct; to educate people about behavior and traits of character that the community wishes to promote or discourage; to protect members of the community from unwarranted interference or harm; to hold individuals and groups responsible for their actions and the consequences of their behavior; and to cultivate in an environment conducive to the achievement of the community’s purposes, in this case, the purpose of learning. In other words, codes or standards of conduct and disciplinary systems exist to preserve and enforce the values of the community.
Students should recognize that student membership in the Dartmouth community is a privilege, and that certain types of misbehavior will result in temporary or, where appropriate, permanent revocation of membership. Students who have disciplinary cases pending are not eligible for a degree until the case has been resolved and the student has been restored to good standing. In any case in which penalties are imposed, the case is not resolved until the suspension, period of probation, or other penalty has been completed. Additionally, some disciplinary infractions may result in the revocation of certain student privileges, such as driving College vehicles for college-sponsored activities.
Students and student organizations must not engage in behavior which causes or threatens physical harm to another person or which would reasonably be expected to cause physical harm to another person “consensual” or not. Examples of such behavior include but are not limited to:
Conduct which places another in reasonable fear for his or her safety or in danger of bodily harm; use or threat of physical violence or injurious conduct (whether directed at another, at oneself, or at an object); hazing (See: Hazing Policy).
Students and student organizations must not engage in behavior that threatens the safety, security or functioning of the College, the safety and security of its members, or the safety and security of others.
Examples of such behavior include, but are not limited to:
- Disorderly conduct. The College requires orderly conduct of all students while in Hanover and its environs, as well as at any College-related function or activity, whether in Hanover or elsewhere (including, for example, students on off-campus programs or players and spectators at “away” athletic contests).
- Coercion, harassment or hazing. Harassment is defined as abusive behavior or conduct that is targeted at an individual or group and is ordinarily repeated (See also: Hazing).
- Any disruption of the orderly processes of the College (See also: Standard VIII).
- Operating a motor vehicle while under the influence of alcohol or other drugs (See: Alcohol Laws of the State of New Hampshire).
- Students may not forge, alter, or use or possess without authorization College documents, records, billing numbers, or instruments of identification. Students may not possess any falsified instrument of identification (The prohibition on false statements or information includes statements or information provided during the admissions process.
- Students must comply with the College policy on weapons (including prohibition against possession or use of conventional firearms, air guns, gas-powered guns, or any slingshot device) (see: Weapons , Firearms, Fireworks, and Projectiles) and are prohibited from possessing, storing, or using fireworks or other explosives. Tampering or interference with, as well as destruction or misuse of, fire safety, fire prevention, or other emergency equipment is also prohibited.
- Tampering with locks to College buildings, unauthorized possession or use of College keys or access cards, and the alteration or duplication of College keys or access cards are prohibited under this standard as is the unauthorized entry or presence in private rooms, offices, or other restricted areas including campus construction sites. This standard applies to sporting events as well, where unauthorized presence in reserved, restricted, recognized and/or posted areas, or on athletic playing surfaces, tracks, or sidelines is prohibited.
- Misappropriation of or negligent or intentional damage to personal or College property.
- In general, any conduct which interferes with the College’s responsibility to protect the health and safety of its members or visitors, to protect College property or the property of others, to carry out its functions, or to provide its members and others with services would also be in violation of this standard.
Students and student organizations are prohibited from engaging in sexual misconduct of any kind. (See: Sexual Misconduct.)
Sexual misconduct includes, but is not limited to: conduct of a sexual nature which reasonably would be expected to have the effect of threatening or intimidating the person at whom such conduct is directed; intentional physical contact with an intimate part of the body of another person without that person’s consent; sexual penetration when such contact is achieved without consent; through physical force, coercion, or threat, or in situations in which the victim is unable to give consent because of physical or mental incapacitation by reason of drug or alcohol consumption, sleep, or unconsciousness.
The behaviors encompassed by this standard, and cases of repeated violations, will incur the most serious sanctions the College can impose, up to and including separation.
Students and student organizations shall abide by the College’s Student Alcohol and Drug Policies. (See: Student Alcohol Policy and Student Drug Policy )
Students and student organizations shall abide by the Academic Honor Principle. (See: Academic Honor Principle )
Students and student organizations are subject to disciplinary action for violation of the laws of any jurisdiction, whether local, state, federal, or foreign. Evidence of a conviction in a court or administrative proceeding, or written admission of a violation of this standard shall be conclusive as to a violation of law. Pendency of an appeal of a conviction shall not affect the application of this standard.
In cases where a student’s criminal or court record is expunged, the student can petition to Undergraduate Judicial Affairs to have the sanction that resulted from the criminal record removed from the student’s disciplinary file. Discipline that came to the attention of the College outside of the criminal process will not normally be removed from the file and any disciplinary action that followed the criminal activity will not normally be changed.
Students and student organizations must abide by College policies, rules, and regulations.
These include, but are not limited to, those policies, rules, or regulations published in the undergraduate Student Handbook or any other official College publications, as well as the operating regulations (both written and oral) of academic and non-academic offices, centers, classrooms, laboratories, and departments of the College. Failure to comply with the terms of a disciplinary sanction is also a violation of this standard (See: Rules and Regulations for a partial listing).
Students and student organizations must not intentionally disrupt, interfere with, or obstruct teaching, research, or College administration. Actions among those considered to constitute intentional disruption of the orderly processes of the College include, but are not limited to, the following:
- the unauthorized entry into, or occupation of a private office, work area, or a closed and/or posted College building;
- the failure to maintain clear passage into, out of, or to any part of a College building or passageway;
- conduct that interferes with normal activities or movements in a building, including the failure to vacate a building or office at its normal closing time (the presence of College employees or other authorized individuals in a building or office after hours does not alter the normal closing time);
- conduct that restricts or prevents College employees from performing their duties; or
- conduct (including by way of example, obstruction, noise, or the display of banners or objects) that prevents or disrupts the effective carrying out of a College function or approved activity, such as classes, lectures, meetings, interviews, ceremonies, and public events. Interference with fair and equal access to the computing and library resources of the College is also prohibited by this standard.
Students and student organizations must not intentionally fail to comply with the directives of the College. Examples of such behavior include, but are not limited to:
- Failure to comply with the directions of law enforcement officers or College officials acting in the performance of their duties.
- Knowingly providing false information or making misrepresentations to any College officer, College committee, duly-recognized College organization, or member of the College community acting on behalf of the College; or in any way misrepresenting to any individual or agency their status at or relationship with the College (e.g., enrolled, graduated, authorized to represent, etc.). Students are obligated to provide College personnel with accurate identification upon request.
- Failure to comply with disciplinary sanctions imposed by the College.
In addition, students, including witnesses, must cooperate fully in the course of the investigation and disposition of possible violations of the Standards of Conduct. Cooperation may include meeting with or communicating with Safety and Security, the Office of Undergraduate Judicial Affairs, deans, or other College officials as requested. Students, including witnesses, are expected to participate in a disciplinary hearing as requested. It is an expectation of citizenship in this community that students with information about possible violations of community standards respond and participate when called. Failure to do so may result in disciplinary sanctions.
The Committee on Standards has affirmed that serious acts of violence cause significant harm to members of the Dartmouth Community and also compromise the integrity of the educational experience. The Committee further affirmed that serious acts of violence, including non-consensual intercourse or other forms of non-consensual intimate sexual contact, are sufficient grounds for the imposition of sanctions up to and including separation.
Consideration of Prior Record
In all Academic Honor Principle and Standards of Conduct cases, if a student is found responsible, the student’s Dean’s Office record (which the student may also review in accordance with the Family Educational Rights and Privacy Act) may be considered for purposes of imposing an appropriate sanction. Additionally, the COS or the hearing officer, in imposing a sanction, may consider the sanctions imposed at the College in other cases.
Where the COS recommends a sanction, the Chair shall have discretion to determine the appropriate form and manner of presentation of information to the COS concerning both the individual student’s record and the disposition of other behavior cases that may be helpful in formulating a sanction recommendation.
Fines of up to $100 may be levied by the hearing officer or the COS. Such penalties will be in addition to the costs of restitution deemed appropriate.
The hearing officer or the COS may also impose other obligations in place of or in addition to fines. Fines are recorded in the student’s file in the Office of the Dean of the College but are not reflected in the student’s transcript. Failure to pay fines or fulfill other obligations may prevent registration and graduation and may provoke more serious penalties.
Hearing officers can issue warnings for students to exercise better judgment. A warning is recorded in the student’s file in the Dean of the College Office, but it is not reflected in the student’s transcript and is an internal sanction only. Students who have received a warning do not have to report this as disciplinary action to outside agencies. Warnings in a student’s file may be considered in any future disciplinary proceedings.
Reprimands are issued for minor misconduct. A reprimand is recorded in the student’s file in the Dean of the College Office but is not reflected in the student’s transcript. Like warnings, reprimands are recorded for internal purposes only and are not considered part of a student’s permanent disciplinary record. Reprimands in a student’s file may be considered in any future disciplinary proceedings.
Probation is imposed for repeated minor misconduct, incidents that involve multiple violations, or serious violations that do not warrant suspension. College probation may be imposed either with or without restrictions for a period up to the duration of the student’s undergraduate career.
Notification of probation will normally be sent to parents. Like warnings and reprimands, probation is recorded for internal purposes only and is not considered part of a student’s permanent disciplinary record. Probation may be considered in any future disciplinary proceedings. Students on probation at the time of another incident will likely face suspension-level charges.
Restrictions associated with College probation may include, but are not limited to, making restitution for damage caused, prohibition from owning, operating, or maintaining a motor vehicle on campus, prevention of participation in intercollegiate athletics or performances of College-associated organizations, or ineligibility for service as an officer in student organizations or on College committees, among other possible and appropriate actions.
A student may be suspended for misconduct found to be sufficiently serious to warrant removal from the College community for a specified number of terms. Notification of allegations at this level will normally be sent to parents. Students suspended from the College must leave campus within 48 hours. Students who are suspended are not allowed to come back to campus unless they have completed all of the requirements of the sanction and they receive permission from their undergraduate dean.
The hearing officer or the COS may impose requirements in connection with suspension, such as participation in a medical assessment and any recommended treatment, paying restitution for damages caused, or restrictions on campus housing. Suspended students may not participate in College academic or extracurricular activities; may not remain in College or coed, fraternity, sorority housing; and may not progress toward completion of their Dartmouth degrees by taking courses at other institutions while suspended.
Suspension is recorded in the student’s file in the Dean of the College Office and on the student’s transcript, for the period of suspension. Students who have been suspended must answer any question as to whether they have been subject to disciplinary action at Dartmouth in the affirmative, as student requests to the Dean’s Office for verification of their records in connection with law school, graduate school, employment and other applications will include reports of suspensions imposed. Suspensions will be considered in any proceedings resulting from further violations of the Standards of Conduct.
Readmission following suspension is not automatic and must be by application to the Undergraduate Deans Office. At the conclusion of the term(s) of suspension and completion of any conditions of the sanction, a student who chooses not to apply for readmission can request a change in College status from suspended to withdrawn by contacting his/her undergraduate dean.
Immediate, Temporary Suspension
The Dean of the College or his/her designee may place a student on immediate temporary suspension pending a hearing when the student has been arrested on allegations of serious criminal behavior, or when the student allegedly has violated a standard of conduct and the Dean concludes that the student poses a significant risk to the safety or educational environment of the community. The Dean may also place restrictions on a student’s activities or living arrangements while enrolled.
Separation is permanent removal from the College community. A student will be separated only for extremely serious misconduct or for serious misconduct subsequent to suspension. Separated students will not normally be eligible for readmission. The student must leave campus housing within 48 hours of notification of separation. Separation is recorded in the student’s file in the Dean of the College Office and on the student’s transcript. Notice of the separation will normally be sent to the parents. Access to BlitzMail will be immediately terminated.
The hearing officer or COS may take other action appropriate to particular circumstances not covered in the preceding list. Some examples of these actions include removal from housing, prohibition on attending athletic events, limiting access to particular areas of campus, or other actions deemed appropriate by the hearing officer or the COS. Any College sanction can include educational and/or counseling requirements that the hearing officer or the COS feels are appropriate to the situation.
Organizational Adjudication Committee
The Organizational Adjudication Committee (OAC) and the system described in this section were established to carry out the Board of Trustees’ directive that “…all students and student organizations should be treated under the same set of guiding principles and rules, and that violations be adjudicated by a single judicial system embracing all student organizations....” College recognition of student organizations is a privilege, and student organizations are recognized and supported in order to further the broad educational objectives of the College. In appropriate circumstances consistent with the College’s Group Accountability Policy, College-recognized undergraduate student organizations may be held accountable for the behaviors of their current and/or former members and officers that violate the existing Standards of Conduct. The organizational adjudication process will review and adjudicate all such cases. Organizational behavior in violation of departmental rules or policies not covered by the Standards of Conduct normally will continue to be managed by individual departments, in consultation with the Undergraduate Judicial Affairs Office. Information about all kinds of organizational violations will be shared with the UJAO to enable consultation with departments about the disposition of cases. In the event of a disagreement, the Director of the UJAO (as the representative of the Dean of the College) would have the authority to make a determination that a case would be heard through the organization adjudication process.
The OAC shall be composed as follows: six members of the Faculty of Arts and Sciences who shall be appointed by a process determined by the Committee on Organization and Policy (COP) for a term of three years; twelve members who shall be members of the sophomore, junior or senior classes, and who meet the same requirements for service established by the Committee on Standards, six elected annually by the student body and six selected by the Dean of the College; eight members from the administration who shall be selected by the President. The COP, Student Assembly, Dean of the College, and President shall ensure that a full complement of their respective members are available each term and shall appoint members as required to provide a full complement. A quorum for a hearing is three students, two faculty members, and two administrative members. The Committee will be chaired by a designated member of the Dean’s staff. The Director or Assistant Director of Undergraduate Judicial Affairs will normally be present.
The UJAO or the Chair may also request that a representative of the College department through which the student organization is recognized attend the hearing to provide information about the structure and operation of the organization appearing before the Committee.
Group Disciplinary Process
In cases where a student organization may have violated a departmental standard or regulation, the department head responsible for oversight of the organization will consult with the UJAO but will normally be responsible for adjudicating the matter according to normal departmental practice. Such violations of departmental standards, however, may be referred to the organizational adjudication process. Where the behavior in question may also have violated a College Standard of Conduct, the matter will be referred to the UJAO and the organizational adjudication process for investigation and adjudication.
Initiation of Allegations; Investigation
The UJAO shall be responsible for receiving all complaints and drafting whatever allegations may be issued. Any student, faculty member, or employee may file a complaint regarding student organization with the UJAO. In addition, the UJAO may initiate an allegation on the basis of information coming to its attention from any source. The UJAO shall determine whether complaints or other information concerning a student organization shall result in formal disciplinary allegations. Administrative officers and department heads responsible for student organizations shall also inform the UJAO of information coming to their attention regarding possible violations of College Standards by student organizations. The UJAO shall coordinate the investigation and disposition of complaints and shall call upon other members of the College community for assistance as necessary.
Referral of Allegations and Action
Where information concerning a student organization would result in no more than a short period of probation, the organization will be provided with notice and an opportunity to meet with a hearing officer to discuss the report. The hearing officer hearing the case may issue an appropriate period of probation and/or required educational sanctions, without invoking the formal OAC hearing process. In such cases, the decision of the hearing officer on a penalty shall be final (except for the organization’s right to request review).
Admission of Allegations
An organization that admits responsibility for serious allegations may request to forgo a committee hearing and have its case heard by a College hearing officer. In such cases, the decision of the hearing officer on a penalty shall be final (except for the organization’s right to request reconsideration).
Organizational Adjudication Committee (OAC) Hearings
The UJAO will be responsible for providing to the OAC all relevant materials relating to cases which come before it. Where, after a hearing, the OAC finds an organization responsible for one or more violations, it will then recommend a penalty to the Chair, who will then determine the penalty after consideration of the recommendation.
Timing of Hearings
In circumstances where cases involve allegations of organizational misconduct as well as individual misconduct, the UJAO Director will determine the order in which the various hearings occur. The Dean of the College and/or the senior College officer responsible for an organization have the authority to suspend an organization, and any of its activities, pending the outcome of a hearing, when in their judgment circumstances warrant.
Sharing of Information
Information from organizational hearings that pertain to allegations regarding individual misconduct may be shared with the hearing officer or the COS conducting the individual hearings. Information from individual hearings may be shared with the OAC conducting organizational hearings. The UJAO Director may designate an appropriate College official(s), including him or herself, to attend any hearing as an observer for the purpose of collecting relevant information for a different hearing. In appropriate cases, the OAC may hold a joint hearing, or partial hearing, with the COS.
Consideration of Prior Record
In all cases concerning organizational conduct coming through the organizational adjudication process, the organization’s prior record, along with precedent for similar cases, may be considered for purposes of imposing an appropriate penalty.
Sanctions and Penalties
The OAC may impose any sanction, penalty, remedial action, or educational and community-service requirement that it deems appropriate. Those consequences may include, but are not limited to: probation with or without other restrictions, suspension of recognition, permanent revocation of recognition, suspension of eligibility to represent the College in athletic competitions or other events, removal of officers and members, fines, withdrawal of financial or other support such as office space, loss of specified privileges, restitution, letters of apology, completion of organizational or campus-wide educational initiatives and completion of other compensatory requirements. Failure to comply with the terms of a sanction may result in additional disciplinary action.
Disclosure of Decisions
The UJAO will promptly notify appropriate organizational officers or members, advisors, and administrative supervisors of organizations about decisions of the OAC or the hearing officer hearing a case. Decisions of the OAC or individual hearing officer, along with relevant information about organizational behavior, may also be conveyed to the broader campus community as deemed appropriate by the UJAO and/or Dean of the College.
Requests for Review
An organization whose case was decided by the OAC may make a request to the Dean of the College, via its designated representative, for review on the basis of one or more of the following grounds: 1) procedural error which has materially prejudiced the organization’s case; 2) newly discovered facts which, had they been introduced at the proceeding would likely have affected the outcome of the proceeding either with regard to the finding of responsibility or with regard to the penalty imposed (if such facts were not reasonably available to the organization at the time of the proceeding). The Dean of the College determines whether these criteria have been met.
A request for review must be in writing and must set forth in reasonable detail the grounds for reconsideration, and must have attached to it any materials the organization wishes to have considered in its request. The request, with all accompanying materials, must be submitted by the designated representative within seven days of the date of the written decision in the organization’s case. Following review, the Dean may uphold the original decision, adjust the sanction as the Dean deems appropriate, or refer the matter back to the Dean or the OAC panel that heard the case for further consideration.
Rights, Rules and Responsibilities: Guidelines for OAC Hearings
Organizational adjudication proceedings are administrative in nature and are not governed by the rights and rules that apply in a court of law. However, if an allegation of an organizational violation of College Standards is reviewed by the OAC or a hearing officer, the disciplinary process does provide that organization with certain rights and obligations.
The UJAO will identify an appropriate representative(s) of the organization to appear before the OAC. That representative is expected to be familiar with the rules and procedures of the organizational adjudication process, and all officers and members of the organization are expected to cooperate fully and truthfully with the investigation and with the disciplinary process, including participating in hearings as witnesses. Failure to do so may subject the organization to additional disciplinary action. All students, witnesses and advisors are obligated to be completely honest in an organizational adjudication hearing. Any student who knowingly makes a false statement to the Committee may be subject to disciplinary action, up to and including separation from the College. New rules may take effect upon appropriate notice to the Dartmouth community by the Dean of the College. In addition, the OAC may enact by simple majority vote, or by a ruling by the chair, operating rules and procedures necessary to conduct its business so long as such rules and procedures are not inconsistent with the rules and procedures of the OAC as set forth herein. Those rules and procedures are generally the same as those outlined for COS hearings, except that “the student” referred to in the context of COS hearings is the organizational representative(s) identified by the UJAO, and the “COS” is the “OAC.”
Reports to the Community
The UJAO shall report annually to the Faculty of Arts and Sciences, Dean of the College, the President and the community the disposition of all cases heard through the organizational adjudication system.
Please Note: Students who have been put on Probation or Suspended (or Withdrawn with Prejudice) due to unsatisfactory scholarship will be subjected to a stricter penalty if they demonstrate unsatisfactory scholarship during the remainder of their career at Dartmouth. Specifically, a student who has already been put on Probation once will be Suspended if his or scholarship merits Probation and if the student who has already been Suspended once, he or she will be Separated if his or her scholarship merits a Suspension. Accordingly, a student who has already been put on Probation once and been Suspended once will be separated if his or her subsequent academic performance merits Probation.
In acting upon matters of unsatisfactory scholarship, the COS has delegated to the Office of Undergraduate Judicial Affairs the responsibility to automatically take action according to the table and notes below:
|Standing at the time of Action
||Action After Academic Suspension and Return to Satisfactory Standing
|D, DD, DE, E, EE
*A student who was Suspended without being put on Probation will be put on Probation if the student’s academic performance merits Warning or Risk. Students who have already been put on Probation will be Suspended and students who have already been Suspended will be Separated.
- Any aggregate of two failures or four unsatisfactory grades or a combination thereof in successive terms results in Suspension. An unsatisfactory grade is any grade below C- or an NC.
- After receiving three Risk notices, any failing or unsatisfactory grade in any subsequent term will result in Probation (unless the student is otherwise liable for Suspension or Separation). Any Risk notice received at any term after a term of Probation as described in the preceding sentence results in Suspension. If a student’s record at any time warrants a third Warning notice, the student will be placed on Probation.
- A student who warrants a Probation notice for a second time is placed on Suspension.
- A student who warrants Suspension (See also: Withdrawal with Prejudice) for a second time is Separated.
- For the purpose of academic actions, a final standing of NC in any course shall be treated as a grade of E.
A student in satisfactory standing will be placed on Risk if he or she receives one grade of D in one term. After receiving three Risk notices, any failing or unsatisfactory grade in any subsequent term will result in Probation.
Risk carries with it the following consequences:
- the action is recorded in the student’s file in the Office of the Dean of the College but not on academic records or transcripts;
- a notification letter may be sent to parents; and
- students on Risk may not elect the Non-Recording Option during the next term in residence.
No other restrictions are associated with being placed on Risk.
A student in satisfactory standing will be placed on Warning if he or she receives two grades of D or one grade of E (or NC) in one term. A student on Risk will be placed on Warning if he or she receives one grade of D. A student whose grades would place him or her on Warning for the third time will be placed on Probation.
Warning carries with it the following consequences:
- the action is recorded in the student’s file in the Office of the Dean of the College but not on academic recordsor transcripts;
- a notification letter may be sent to parents; and
- students on Warning may not elect the Non-Recording Option in the next term in residence.
No other restrictions are associated with being placed on Warning.
A student in satisfactory standing will be placed on Probation if he or she receives three grades of D in one term or one grade of D and one grade of E (or NC) in one term. In addition, a student on Risk will be placed on Probation if he or she receives two grades of D or one grade of E (or NC). A student on Warning will be placed on Probation if he or she receives one grade of D. After receiving three Risk notices, any failing or unsatisfactory grade in any subsequent term will result in Probation (unless the student is otherwise liable for Suspension or Separation). If a student’s record at any time warrants a third Warning notice, the student will be placed on Probation. A student in satisfactory standing who has previously been suspended for unsatisfactory scholarship will be placed on Probation for a single D or E (or NC). A student whose grades would place him or her on Probation for a second time will be Suspended. A student who warrants Suspension (including “Withdrawal with Prejudice”) a second time will be Separated. Students on Probation are advised to limit any extracurricular involvements that detract from their academic obligations.
Probation carries with it the following consequences:
- the action is recorded in the student’s file in the Office of the Dean of the College and is temporarily reflected on academic records while the student is on Probation;
- a notification letter will normally be sent to parents;
- students on Probation may not elect the Non-Recording Option in the next term in residence; and
- students on Probation may be prohibited, at the discretion of the COS, from intercollegiate athletic competition, holding of offices in student organizations, and public participation or performance in the name of the College that requires a significant absence from campus or other withdrawal from academic activities.
First-Year Students and Sophomores on Probation, and Juniors and Seniors who are continued on Probation or returned to Probation, are denied the following privileges:
- participation in any Dartmouth-sponsored off-campus or exchange programs; and
- election of a four-course load.
To be returned to satisfactory standing, students must enroll in a minimum of three courses in one term and earn grades of C-, CT or better in each. Students who enroll in only two courses and earn grades of C-, CT, or better in each will be continued on Probation until their satisfactory completion of a three course term. Students on Probation will have ready access to the academic support resources of the College (See: Integrated Academic Support Program, page 31). Students on Probation are particularly reminded of their responsibility not to be absent from class without excuse. See the ORC for details.
NOTE: Students placed on Risk, Warning, or Probation are not restricted in their eligibility for financial aid. Restrictions associated with Continued Probation are noted under Financial Aid, Satisfactory Progress.
Suspension is the likely consequence of flagrantly or persistently unsatisfactory scholarship. A student must leave campus within 48 hours of being notified of the Suspension and may not return to campus without prior permission from the appropriate dean. Students under suspension may not participate in College academic or extracurricular activities; may not remain in College or coed, fraternity, sorority housing; and may not progress toward completion of their Dartmouth degrees by taking courses at other institutions while under suspension, except as noted in the ORC. Readmission following suspension is not automatic and must be by application to the Dean’s Office. Readmission will occur only after an absence of three terms. A student whose grades would place him or her on Probation for a second time will be Suspended. A student who warrants Suspension (including “Withdrawal with Prejudice”) a second time will be Separated.
Suspension carries with it the following consequences:
- the action is recorded in the student’s file in the Office of the Dean of the College and is temporarily reflected on academic records and transcripts while the student is subject to suspension;
- a notification letter will normally be sent to parents;
- students returning from suspension are placed on Probation for their first term in residence. Refer to above information on Probation. Further unsatisfactory scholarship would not entitle the student to receive notices of Risk or Warning prior to Probation or Separation.
See also: Satisfactory Progress-Term Withdrawal and Suspension
NOTE: At the conclusion of the terms of suspension, a student who chooses not to apply for readmission can request a change in status from Suspended to Withdrawn by contacting the Office of the Dean of Undergraduate Students.
Separation is the likely consequence of repeated unsatisfactory scholarship subsequent to a previous Suspension for unsatisfactory scholarship or a previous Withdrawal with Prejudice. A student who has been Separated is not eligible for readmission. The student must leave campus housing within 48 hours of notification of Separation. A student who warrants Suspension (including “Withdrawal with Prejudice”) a second time will be Separated.
Separation carries with it the following consequences:
- the action is recorded in the student’s file in the Office of the Dean of the College and is reflected on academic records and transcripts;
- a notification letter will normally be sent to parents; and
- DND (BlitzMail) access will be terminated immediately.
Requests for Reconsideration
Students Suspended or Separated from the College for unsatisfactory academic performance may request that the COS reconsider its action by submitting to the Chair, in writing, any evidence of extenuating circumstances which would warrant a change in the COS action. A student’s written request for reconsideration should be directed to the Committee on Standards and must be submitted to the Director of Undergraduate Judicial Affairs who sets a deadline at the end of each term. Students who intend to request such reconsideration must notify the Undergraduate Judicial Affairs Office within 48-hours of their notification of Suspension or Separation. Suspension and separation decisions are reconsidered by a COS academic action panel. Questions about the Request for Reconsideration process should be directed to a student’s undergraduate dean or to the Undergraduate Judicial Affairs Office.
Changes in Enrollment Status
Withdrawal, Administrative Withdrawal, Resignation, and Readmission
Withdrawals, administrative withdrawals, resignations, and readmissions are acted on by the Office of the Dean of Undergraduate Students.
A student who wishes to withdraw from the College must submit a “Request to Withdraw” form available from the Office of the Dean of Undergraduate Students. “Requests to Withdraw” must be approved by a dean before they become effective. The deadline for withdrawal is the last day of classes of each term. Students who withdraw for medical reasons must have the concurrence of the College Health Service. Students who withdraw must leave campus housing within 48-hours after their withdrawal request has been approved by a dean. A withdrawal may have certain conditions associated with it, such as the requirement to remain off campus until readmission, which will be reviewed with the student. A student who leaves the College without permission to withdraw or who withdraws a second time (except medical or administrative withdrawal) will be considered to have resigned.
Upperclass students who are withdrawn in good standing from Dartmouth may enroll elsewhere in courses for transfer credit, subject to the policies and procedures of the Registrar’s office requiring Dartmouth approval prior to enrolling. Transfer credit arrangements must be made in accordance with procedures outlined in the ORC. Such credit will not be entered on the Dartmouth record until the student is readmitted or reinstated in good standing.
Withdrawals are recorded in several categories:
In Good Standing. The student is eligible for readmission at any time.
In Questionable Standing. Questionable standing connotes an academic record that does not warrant “prejudice” but indicates problems that warrant review prior to readmission. A dean (or COS) may stipulate conditions that must be met before readmission will be considered, e.g., passage of a stated period of time.
On Probation. A student who withdraws while on Probation will have that fact noted. If readmitted after withdrawal, the student will remain on Probation for the first term in residence (See ORC for details about Credit Transfer).
With Prejudice. Withdrawal at a time when suspension is likely were the term to be completed will be permitted only “with prejudice.” Students withdrawn with prejudice must leave campus within 48 hours after the withdrawal has been approved, and may not return to campus before readmission without prior permission from the appropriate dean. Readmission will normally occur only after an absence of three terms. Early request for readmission will only be considered if the student presents very compelling evidence that the maximum length of the withdrawal should not be in effect. Students returning from Withdrawal with Prejudice are on Probation for their first term in residence. Refer above for information on Probation. Further unsatisfactory scholarship would not entitle such students to receive notices of Risk or Warning prior to Probation or Separation. During the period of withdrawal, a student may not progress toward completion of the Dartmouth degree by taking courses at other institutions, except as noted in the ORC.
Medical. Students withdrawn for medical reasons must receive approval from their dean, with a recommendation from the College Health Service, in order to qualify for readmission. Under certain circumstances, the student may be placed on an involuntary medical withdrawal according to procedures on file for review at the College Health Service and in the Office of the Dean of the College.
Case Pending. Students may be withdrawn with case pending if some conduct issue or other concern is not sufficiently resolved prior to withdrawal.
With Simultaneous Readmission. Withdrawn students are not normally granted simultaneous readmission unless their withdrawal is in good standing. Normally, such readmission is for the term immediately following withdrawal.
Inactive Student. A student who has had four consecutive leave terms, or leave terms combined with administrative withdrawals, will be withdrawn by the Office of the Dean of the College at the beginning of his or her next term, if the student still does not have an active enrollment pattern.
NOTE: A student who withdraws from the College will, upon readmission, have the same academic and/or conduct status as before the withdrawal, unless as otherwise indicated above. See also: Satisfactory Progress, Term Withdrawal and Suspension.
Students who do not complete the check-in process, via BannerStudent, for a planned term in residence and who fail to clear administrative holds due to outstanding financial and other obligations will not be permitted to enroll for that term. Students are expected to respond to information posted in BannerStudent and notifications from the Dean’s Office warning of pending administrative withdrawal. Students who fail to clear their holds and receive permission to complete check-in will be required to vacate College housing, will lose their dining account, will be removed from courses that term and will have their enrollment pattern changed to an ‘A’ for that term reflecting that they are administratively withdrawn and not enrolled. Administrative withdrawal deadlines are strictly enforced. Students should contact the administrative sources of the holds (eg Student Financial Services, the Dartcard Office, the Registrar’s Office) to work to resolve them at the beginning of the term, well in advance of posted deadlines.
Students who intend to pursue degrees at another institution must resign from Dartmouth. A student who leaves the College without permission to withdraw or who withdraws a second time (except medical or administrative withdrawal) will be considered to have resigned. Students who resign are not normally considered for readmission.
Readmission materials include the appropriate "Request for Readmission" form and supplementary materials which could consist of medical clearance and/or two letters of recommendation. Students will be asked to state:
- Why and when the student left Dartmouth.
- What has the student done during their time away from the College
- How the student has prepared for return, both academically and otherwise.
- What the student’s academic plans are upon readmission.
No readmission is automatic. The Registrar reserves the right to deny a student an enrollment pattern that includes an “R” for an overcrowded term even when the student is readmitted by the Office of the Dean of Undergraduate Students. Before readmission will be considered and at least 60 days prior to the beginning of the term for which readmission is being requested, students who have withdrawn for medical reasons must secure the recommendation of the appropriate personnel at the College Health Service stating that they are fully capable of meeting academic responsibilities.
Those who withdrew with prejudice or who were suspended must support their applications with letters of recommendation from employers or other non-relatives who have known them well during their absence from the College.
Readmitted students are eligible to be on campus the day residence halls open for the specific term. Any request for returning to campus prior to the official residence hall opening date requires special permission by the student’s undergraduate class dean. Such requests should be made in writing and submitted well in advance of the date the student wishes to be on campus.