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Conferences & Events is part of the Advancement Division of Dartmouth College.

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Room Request Form for Non-Dartmouth Sponsored Events

Please fill out the form below completely. Missing information will cause a delay in processing your request. Your form will be processed as quickly as possible. All requests should be submitted as least one week (preferably more) in advance of the event. Any request submitted less than two days in advance requiring set-up needs and/or staffing cannot be accomodated.

Please Note: Your reservation is not final until you receive an email confirmation. This form is for non-Dartmouth sponsored events only. If you would like to request a room for a Dartmouth sponsored event, please use this form instead (authentication required).

Contact Person: (required)

Email Address: (required)

Phone: (required)

Company:

Type of Event:

Will you be serving alcohol?
Yes No

Date of Event:

Event Start Time (include am/pm):

Event End Time (include am/pm):

Set-Up Start Time (include am/pm):

Site Requested, 1st Choice:

Site Requested, 2nd Choice:

Number of Expected Attendees:

Type of Audience:

Title of Event:

Topic of Event:

Speaker(s) Name:

Would you like us to post this event on the Web Calendar?
Yes No

Number of Tables Needed:

Number of Chairs Needed:

Number of Panelists:

Do you need a Floor or Table Lectern?

Please choose a space layout for the room:

solid table w/chairs- option 1
solid table w/chairs- option 2
work station / work bench

solid table w/chairs
option 1

solid table w/chairs-
option 2

work station / work bench

u-shape

hollow box

u-shape

hollow box

classroom style-
option 1

classroom style- option 2

banquet style- option 1

banquet style- option 2

classroom style-
option 2

banquet style-
option 1

banquet style-
option 2

perimeter

circle of chairs

fair / exhibition style- option 1

perimeter

circle of chairs

fair / exhibition style-
option 1

fair / exhibition style- option 2

theater style- option 1

theater style- option 2

fair / exhibition style-
option 2

theater style-
option 1

theater style-
option 2

auditorium- option 1

auditorium- option 2

auditorium-
option 1

auditorium-
option 2

Other, please describe in detail:

Please Note:

  • Catering
    Catering restrictions apply on campus. Your purveyor must be on our Approved Catering List posted on bulletins, Conferences & Special Events. The caterer or sponsoring department is responsible for covering food service tables. Meal functions are not allowed in classrooms and auditoriums. Please contact our office to coordinate functions where food is involved.
  • Audio & Visual Equipment
    Technical requests for audio/visual equipment need to be directed to Conferences and Special Events at 603-646-1565.

Last Updated: 8/23/11