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OVIS Bulletins

OVIS will be closed on Friday, July 18

for our annual staff retreat. We will reopen on Monday, July 21 at 9 a.m. If you have an emergency on the day, please call Dartmouth Safety & Security at (603) 646 4000.

World Cup kick-off event this Thursday, June 12

Most of you surely know that the 2014 World Cup begins this week!  OVIS would like to invite you to a World Cup kick-off event this Thursday, June 12, at 3:30pm to view the opening match between host Brazil and Croatia.  OVIS has a new widescreen High-Definition TV in our lounge and we would like you to join us for light refreshments and snacks.

Also, on all game days during the week throughout the tournament, you are invited to come and watch the 11:30am and 2:30pm matches in the OVIS lounge.  For your information, complete TV listings can be found here (all matches will be shown on ABC, ESPN, ESPN2 and Univision):

Other local viewing sites include Salt hill Pub (Hanover, Lebanon & Newport locations), Murphy's and the Collis student center.  ABC, ESPN and ESPN2 are also available on DARTV.

We hope you can join us here at OVIS during the World Cup.  Good luck to your countries (and go USA!).

The OVIS Staff

Tax Scams/Consumer Alerts

Alert: New Email Phishing Scam

Please note that IRS never sends emails to taxpayers. Please DELETE any "from the IRS" emails.

Do not respond or click any links in emails. Do not give away Bank Account information in emails.

Instead, forward the scam emails to the IRS at For more information, visit the IRS's Report Phishing web page.

Event at the Center for Professional Development

"Get Help Applying for Jobs & Internships"

International Students, Want help polishing a resume or cover letter? Bring a friend and drop by the CPD for career help.

Collaborate with a career advisor and get your questions answered. Marcia Calloway, Associate Director of OVIS, will also be on hand to answer any questions you may have about applying for OPT.

Come when you can...we'll be on call to help throughout the afternoon. Coffee, tea and cookies will be served.

Date: Tuesday, April 1

Time: 1:30 – 4 pm

Location: Center for Professional Development (formerly known as Career Services)   2nd Floor, Bank of America

OVIS Office Hours at DHMC Rubin Building (hours changed for April and May)

Susan Ellison will be available for open immigration advising office hours at DHMC for Geisel School of Medicine international medical students, researchers, faculty and staff.

Location: Clinical Education/Registrar's Conference Room on the 4th floor of Rubin


Thursday, April 17, 2014       2:00-3:30 pm

Thursday, May 22, 2014        2:00-3:30 pm

Email Susan in advance to schedule a timeslot, or feel free to walk in if the door is open.  F-1 and J-1 visa holders can bring their Forms I-20 or DS-2019 for travel signatures.

U.S. Tax Information

The 2014 Tax Filing Season (Tax filing for the year 2013)

GLACIER Tax Preparation Software ~ Coming Soon!

The 2014 Tax Filing Season is approaching. If you were present in the United States during any part of 2013 on a visa, you must file an annual tax statement with the federal government. The tax filing deadline is April 15, 2014. To help guide you through the process, OVIS has purchased GLACIER Tax Prep, a web-based federal tax return preparation software program designed for international students. GLACIER will help you determine your tax filing status, and contains a comprehensive set of FAQs. OVIS will email the access code to the GLACIER Tax Prep software after the Forms W-2 and 1042-S are sent out by Payroll Office, usually by early March.

On February 4, 2014, OVIS will host a Tax Workshop for international students. For more information check the Information Session link on our website:

Holiday Travel Checklist

International students, scholars, faculty and staff who will be traveling internationally during the holiday break should be sure to have your immigration documents in order prior to departing the U.S. For those making visa applications at U.S. consulates, be prepared for possible delays in visa issuance. This checklist can help you to prepare for your trip:

  • Valid passport – Make sure your passport is valid for at least six months beyond the expiration of your period of admission to the U.S.
  • Valid visa stamp – Unless you are Canadian and visa exempt, your visa stamp must be valid at the time of your planned reentry to the U.S., and must reflect your correct nonimmigrant visa status. If you have changed your immigration status since your last admission to the U.S., you will need to apply for a new visa stamp in order to reenter the country.
  • Valid Form I-20 or Form DS-2019 – Check your form to make sure you will reenter before the program end date, and that you have a valid travel signature from OVIS. The travel signature for F-1 and J-1 visa holders is valid for 12 months, unless you are a graduated F-1 student on OPT, in which case your I-20 travel signature is valid for 6 months. If you need a new travel signature be sure to bring your form, along with your passport and most recent I-94 record of arrival to OVIS for signature. You can complete a request form, and expect your signed form back in 1-2 business days.
  • Plan for possible visa issuance delays – The holiday season is a busy travel time. The combination of higher volumes of applications and reduced hours around the holidays can lead to delays in visa issuance. Be sure to check the website of the U.S. consulate or embassy for hours of operation, specific application procedures including required documentation, and processing times. For students, bring a copy of your transcript as proof of enrollment. For scholars, faculty and staff, bring an updated employment verification letter and if you are paid by Dartmouth, copies of your two most recent paystubs.
  • Security clearances – U.S. Consular Officers can require visa applications to undergo additional security clearances based on country of nationality, a name that is similar to a name on a government watch list, study or work in a field involving sensitive technologies, or other reasons. If an application requires an additional clearance, it will be placed in "administrative processing" and the visa will not be issued until the process is complete, which can take several days to several weeks. Security clearances cannot be expedited. Contact OVIS if your application is undergoing administrative processing. (For more information on Administrative processing, please visit the State Department website)
  • Admission at U.S. port-of-entry and automated Form I-94 – For F-1 students with a previously terminated SEVIS record, expect to undergo additional screening at the Customs & Border Protection Agency's (CBP) secondary inspection so that your valid F-1 status can be verified in the SEVIS system. If traveling by air, paper I-94s will no longer be issued. Instead, CBP will issue an admission stamp in the passport, and once in the U.S. with access to the Internet and a printer, a copy of the I-94 record of arrival can be accessed on CBP's website. OVIS recommends the I-94 record be accessed and printed for every new arrival to the U.S. to ensure accuracy. If there is an error in your I-94 record, contact OVIS for assistance in having it corrected.   If traveling by land, CBP will still issue paper I-94s, or revalidate an existing I-94. An automated record should also be available on the CBP site.  Visit the I-94 website at

*Please note that travel signatures should be requested at least 2 business days before planned travel.

International Spouses & Partners group

The International Spouses & Partners group at Dartmouth will have its first weekly meeting on Thursday, October 10 in the Sachem Common Room. The information about the group is here.

Fraud Scheme Targets Foreign Nationals

Recently OVIS has been made aware of a fraud scheme targeting foreign nationals in the United States.  Individuals posing as USCIS officers are reportedly calling foreign nationals and claiming problems with their immigration records, pressuring the foreign nationals to pay a penalty via a wire transfer to resolve the problems.  If you receive such a call you should contact OVIS.  You should not wire any funds or disclose any personal information.

Scammers use a technique called "Caller ID spoofing," to display false information on the caller ID.  The scammers pose as government officials and request personal information, asking for payment to correct records.  Do not provide any information or payment.  If you receive such a call, please contact OVIS.

Reports of Phone Scams Impersonating USCIS

USCIS has confirmed reports of a phone scam where international students receive a call purporting to be from an immigration officer requesting confirmation of personal data, and warning that there is a penalty for failure to provide the information.  If you receive such a call, please notify OVIS and we will report the information to the appropriate authorities. USCIS link is here.

OPT Packet Reviewing Hours

Monday - Friday: 2-4 pm at OVIS

Bring your OPT application packet to OVIS before mailing it. OVIS staff will review it with you.


OVIS New Location!

The Office of Visa and Immigration Services moved to our new location at 63 South Main Street - Suite 303 on Thursday, December 15, 2011. We look forward to seeing you at our new office location!

OVIS Hours

Mon                     9-12,         1-4
Tue                     9-12,         1-4
Wed                    9-12,          1-4
Thu                (AM closed)      1-4
Fri                       9-12,          1-4 

2013 Diversity Lottery

The 2013 Diversity Lottery opens October 4, 2011.                   

Dartmouth College International Services Fee

General Information

Dartmouth College assesses an international services fee of $82.00 per term to help offset costs generated by the visa sponsorship process and to support services offered to international students. This fee is assessed to all active international students at the College -both undergraduate and graduate. An international student for the purposes of this fee is defined as one who is not a U.S. citizen or a U.S. permanent resident, and who holds, or is applying for, a valid U.S. visa or immigration status under Dartmouth's sponsorship.

How is the Fee Paid?

International students are billed directly as part of their tuition and fees. Degreed and non-degreed international students who have active Banner records have the $82.00 fee assessed as part of the term-based tuition and fees billing from Student Financial Services. Link to the Schedule of Charges - here.

Last Updated: 7/25/18