Who Can Access My Records

In general, access to your records is limited to those individuals you designate. This is usually most or all of the individuals in your department who regularly work with the material. In the case of records of a more confidential nature, access can be limited to specific named individuals.

Records Management never directly releases records to anyone who is not an employee of Dartmouth College, such as students, reporters, or the public. Requests for material from these users should be made to the department who owns the records, who can then request them from Records Management. The originating department may then release them as they see fit, in accordance with all Dartmouth policies and procedures.

Records may be accessed by a department other than those to whom they belong only by special arrangement. Requests from one department to see another’s records will result in Records Management seeking the permission of the Records Custodian before access is provided.