Charging Out Boxes

Like files, entire boxes may be charged out and delivered to your office. Obviously, due to the difficulty in moving complete boxes around campus, Records Management discourages charging out an entire box when requesting individual files can suffice. Like files, box requests can be generated through the RMS Online system, or made through email. Should you find it necessary to have an entire box (or even an entire accession) returned to your office, simply send your request to Records Management.

It is important, when you charge out entire boxes, to document any changes you make to the box contents that could out-date the Records Management computerized catalog. A form will be included in the box which will allow you to document any additions or deletions. Be sure to return this form along with the box.