Fall General Meeting - October 24, 2001 word file

10:00 A.M. - Collis Center

Meeting called to order at 10:12 A.M.

Spring meeting minutes approved.

Reports

  • President: Eric Alstrom
    • The year is going well.
    • Library events have been well attended.
  • Treasurer: Jamie Dalton
    Association Account
    Previous Balance Income Expenses Balance
    Previous Balance 04-21-01
    1517.57
    Income
    Interest income 2.78
    Fall crafts fair deposits
    210
    Deposit loose cash
    10.58
    Total income
    223.36
    Expenses
    Bank Fees
    40
    Transfer to Maintenance Account
    300
    Flowers for staff
    85.95
    Retirement/leaving parties
    375
    Transfer to Scholarship Account
    600
    Lou's for spring meeting
    196.6
    Table cloths-employee recognition luncheon
    101.47
    Total expenses
    1699.02
    Current Balance
    41.91
    Scholarship Account
    Previous Balance 04-21-01 141.03
    Income
    Transfer from Association Account
    600
    Expenses
    Scholarships paid
    555
    Current Balance
    186.03
    Maintenance Account
    Previous Balance 04-21-01
    175.46
    Income
    Transfer from Association Account
    300
    Expenses
    Clean Baker refrigerator
    30
    Sherman staff room
    100
    Dana staff room
    97.85
    Total expenses
    250.24
    Current Balance
    225.22
    Current Balance Checking Account
    453.16
    Charge Account
    Previous Balance 04-21-01
    1697.05
    Income
    0
    Expenses
    Red Cross donation
    750
    Current Balance
    947.05
    New Charge Account
    Starting Balance July 1, 2001
    7000
    Expenses
    Miscellaneous
    11
    Catering for employee recognition luncheon
    775
    Purchasing Card Usage
    Frames for employee recognition certificates
    39.95
    Flowers
    70
    Gift certificates for employee recognition
    270
    Decorations for employee recognition luncheon
    125.63
    Total purchases on card
    505.58
    Current Balance
    5708.42
    Total Assets 10-24-2001 7108.63
  • Scholarship: Goodie Corriveau (absent)
    • 8 scholarships given out since June 15
      - 7 fitness scholarships
      - 1 academic scholarships
    • We were reminded that a person can apply for 3 scholarships per fiscal year with a maximum value of $40 per scholarship.
  • Welfare: Julie McIntyre (absent)
    • Flowers sent to 5 people
      - 1 Birth
      - 1 Wedding
      - 3 Berivements
    • We were reminded that staff members should contact their DCLSA liaisons to arrange the giving of flowers.
  • Craft Fair: Barb Krieger
    • The craft fair is 3 weeks away
    • It is open 10-4 P.M.
    • Setup is at 7:30 A.M.
    • Breakdown is at 5:30 P.M.
    • The fair will be advertised via posters, The D, and It’s Classified.
    • Susan Jorgensen is running the bake sale. Please get in touch with her if you wish to contribute.
    • Volunteers are still needed.
  • Social/Holiday Party: Jill Wilcox
    • The holiday party will be Dec. 14th in the tower room
    • Food
      - We will be using the same caterer as last year.
      - The staff is requested to bring in desserts for the event
      - - A sheet will be posted in the next week to sign up.
      - Please contact Jill with any food suggestions.
    • Jill is working on refining the traffic patterns in the room.
    • Timeframes for the groups helping with the party
      - Setup: The day before
      - Decorating: The day before
      - Food committee: During the event
      - Cleanup: 2-3 the day of.
      - Undecorating: After cleanup
    • Volunteers to help out are requested.
  • Program Chair: Vacant
    • Eric appealed for a volunteer for program chair.

New staff announcements: John Crane

  • Kerrie Bushway
    Library Services Assistant
    Dana Access Services
  • Karen MacPhee
    Library Supervisor
    Kresge Circulation
  • Rebecca Maria
    Collection Management Assistant
    Feldberg Library
  • Cynthia Stewart
    Associate Director, Health Sciences Library
    Matthews-Fuller

Old Business

  • None

New Business

  • Proposal to amend DCLSA Constitution ARTICLE VII (Committees and Their Duties), Section 1 A (Welfare Committee) to acknowledge marriages and civil unions as well as births, deaths and bereavements. (Note: The final vote for this will be at the spring general meeting. This is for discussion only.)
    • All members must be alerted about the vote.
    • The floor was opened for comments and none were made.
    • A question was asked about opening the field of events further to B.A. and Masters degrees.
      - We would prefer to limit it to the above list.
  • Call for volunteers for the Craft Fair and Holiday Party.
  • Other new Business
    • Eric has been updating the web page.
      - Calendar has been updated
      - It was suggested that we have a Web Chair to take care of the page.
    • The staffroom should be back by November. John Crane will keep up appraised as to it’s status.

Meeting Adjourned: 10:41 P.M.