Borrowing Privileges - Retired Dartmouth College Employees


  • Retired Exempt, Non-Exempt, Library or Service staff of Dartmouth College, Dartmouth Medical School, Thayer School, or Tuck School.


  • Register at the Circulation Desk in Baker-Berry Library.
  • A current, valid Dartmouth College Retired Employee ID (available from Dartmouth Card Office) is required to establish eligibility for library services.
  • There is no registration fee.
  • Privileges are for a two year term. Registrations must be renewed every two years. Privileges cannot be renewed until all fines and other obligations have been cleared.
  • The card is non-transferable and may be used only by the person to whom it was issued.
  • The library card establishes eligibility for the services described below and must be presented when requested by a library staff member.

Library Access

  • Onsite access is offered to all collections in all Dartmouth libraries, with a valid library card.

Borrowing Privileges

  • Loan period is 28 days, unless otherwise specified by the individual library.
  • There is a 25-book limit for Retired Dartmouth College Employees.


  • Any registered user may recall material that is currently checked out. ALL materials, checked out by ANY patron, are subject to recall.
  • You may request a recall at the Circulation Desk. We will notify the current user the following day that this item now has a new, earlier, due date. Once it has been returned, we will send you a Hold Pick-up Notice, letting you know that the item is on the hold shelf at the Circulation Desk.
  • Each user is entitled to keep an item for a minimum amount of time, calculated from the original check out date, before it is eligible for recall:
    • Books - 14 days, Journals - 1 day
    • Exception: Items recalled by the Reserve Services Desk are due back to the Circulation Desk IMMEDIATELY.
  • If you receive a recall notice, it will name a new due date. The item must be returned to the Circulation Desk by that date, or overdue fines will be charged. Overdue fines on recalled items are $1.00 per day, per item.
  • Recalled items CANNOT be renewed.

Overdue and Recall Fines

  • Overdue fines for books are generally 10¢ per day. Overdue fines will be charged for late renewals.
  • Late respondents to recall notices are charged $1 per day per item.


  • Most library materials may be renewed up to three times via phone, email, Internet, mail, or in person. They do not have to be returned to the library.
  • Exceptions include recalled materials, course reserve materials, and non-print materials from the Jones Media Center and other collections. These materials must be physically returned to the library and may be eligible to be checked out a second time if another patron is not waiting for the material.
  • For more information and contact information for each Dartmouth Library: Renewals

Unreturned Materials

  • Patrons are responsible for all materials checked out to them.
  • Any materials not returned, lost, or stolen, must be replaced.
  • Replacement includes the cost of the book, a billing fee of $15.00, and a processing fee of $25.00.
  • If a book is lost or stolen, the library should be notified immediately to stop the accrual of fines and start the replacement procedure.
  • If the book is found and returned to the library, the replacement and processing fees will be refunded, but the billing fee of $15.00 will not.

DartDoc (Interlibrary Loan)

  • Materials that Dartmouth does not own may be obtained from other institutions through DartDoc.
  • This service costs a minimum of $16 per transaction (more if Dartmouth's costs for the transaction are higher). Payment should be arranged at the time the item is picked up.
  • First priority is always given to members of the Dartmouth community.

Borrow Direct

  • Borrow Direct is not available to Retired Dartmouth College Employees.

Reference Services

  • Reference service is available in all libraries. There is no charge for the first 15 minutes of a project. When available, additional reference services will be provided at a rate of $50 per hour, prorated. Availability depends on staffing levels and demands for services. First priority is always given to members of the Dartmouth community.

Educational Services

  • Services such as tours, orientation, and workshops may be available to Retired Dartmouth College Employees. Consult with the appropriate library to determine availability.