Order of Item Records

Scope

Describes order of item records.

Content

Monographs

For monographs, volumes in a given call number are in copy order, regardless of location.

[made up example]

ITEM 02 > COPY #: 1; LOCATION: bakr; VOLUME=v.1-3
ITEM 03 > COPY #: 1; LOCATION: bakr; VOLUME=v.1
ITEM 04 > COPY #: 1; LOCATION: bakr; VOLUME=v.2
ITEM 05 > COPY #: 1; LOCATION: bakr; VOLUME=v.3
ITEM 06 > COPY #: 2; LOCATION: artl; VOLUME=v.1-3
ITEM 07 > COPY #: 2; LOCATION: artl; VOLUME=v.1
ITEM 08 > COPY #: 2; LOCATION: artl; VOLUME=v.2
ITEM 09 > COPY #: 2; LOCATION: artl; VOLUME=v.3
ITEM 10 > COPY #: 3; LOCATION: bakr; VOLUME=v.1-2
ITEM 11 > COPY #: 3; LOCATION: bakr; VOLUME=v.1
ITEM 12 > COPY #: 3; LOCATION: bakr; VOLUME=v.2

When more than one call number is used, there will be more than one copy-number sequence.

The Dartmouth Bible, . B1246188x

ITEM 1 > COPY #: 1; LOCATION: bakr
ITEM 2 > COPY #: 2; LOCATION: refr
ITEM 3 > COPY #: 4; LOCATION: bakr; SUBLOC=Tower
ITEM 4 > COPY #: 5; LOCATION: engl
ITEM 5 > COPY #: 1; LOCATION: rabk; SUBLOC=Alumni; CALL #=C3567bb
ITEM 6 > COPY #: 2; LOCATION: rabk; SUBLOC=Alumni; CALL #=C3567b
ITEM 7 > COPY #: 3; LOCATION: rabk; SUBLOC=Alumni; CALL #=C3567ba

Multiparts

For multiparts, each summary holdings record immediately precedes the set of related volumes (all copy 1 volumes with summary holdings first, then all copy 2, etc.). Summary holdings records are created for all added copies. As for monographs, more than one call number means more than one copy-number sequence.

The New Interpreter's Bible, . B22903859

ITEM 05 > COPY #: 1; LOCATION: refr; VOLUME=v.1-5, 7-9, 12
ITEM 06 > COPY #: 1; LOCATION: refr; VOLUME=v.1
ITEM 07 > COPY #: 1; LOCATION: refr; VOLUME=v.2
ITEM 08 > COPY #: 1; LOCATION: refr; VOLUME=v.3
ITEM 09 > COPY #: 1; LOCATION: refr; VOLUME=v.4
ITEM 10 > COPY #: 1; LOCATION: refr; VOLUME=v.5
ITEM 11 > COPY #: 1; LOCATION: refr; VOLUME=v.7
ITEM 12 > COPY #: 1; LOCATION: refr; VOLUME=v.8
ITEM 13 > COPY #: 1; LOCATION: refr; VOLUME=v.9
ITEM 14 > COPY #: 1; LOCATION: refr; VOLUME=v.12
ITEM 15 > COPY #: 2; LOCATION: engl; VOLUME=v.1-5, 7-9, 12
ITEM 16 > COPY #: 2; LOCATION: engl; VOLUME=v.1
ITEM 17 > COPY #: 2; LOCATION: engl; VOLUME=v.2
ITEM 18 > COPY #: 2; LOCATION: engl; VOLUME=v.3
ITEM 19 > COPY #: 2; LOCATION: engl; VOLUME=v.4
ITEM 20 > COPY #: 2; LOCATION: engl; VOLUME=v.5
ITEM 21 > COPY #: 2; LOCATION: engl; VOLUME=v.7
ITEM 22 > COPY #: 2; LOCATION: engl; VOLUME=v.8
ITEM 23 > COPY #: 2; LOCATION: engl; VOLUME=v.9
ITEM 24 > COPY #: 2; LOCATION: engl; VOLUME=v.12

Summary Holdings

Summary holdings records for serials are grouped together at the beginning of all item records. Individual volume item records should follow, grouped by location in the same order as the summaries, with latest volumes last (so that Storage holdings may appear first for a given "run"). No summary holdings record is created for copy 2s. The item record for any copy 2 [etc.] volume should immediately follow the volume it duplicates. Note that rules for added copies are different for serials than for monographs.

Federal reserve bulletin, .b10363567

ITEM 06 > COPY #: 1; LOCATION: bakr; VOLUME=v.57- 1971-
ITEM 07 > COPY #: 1; LOCATION: stoba; VOLUME=v.1-56 1915-1970
ITEM 08 > COPY #: 1; LOCATION: buen; CALL #=Journal; VOLUME=Current issues
ITEM 09 > COPY #: 1; LOCATION: buen; SUBLOC=Micro-film; CALL #=2126R; VOLUM
ITEM 10 > COPY #: 1; LOCATION: buen; SUBLOC=Micro-fiche; CALL #=540F; VOLUM
ITEM 11 > COPY #: 1; LOCATION: stoba; VOLUME=v.1 1915
ITEM 12 > COPY #: 1; LOCATION: stoba; VOLUME=v.2 1916
...
ITEM 74 > COPY #: 1; LOCATION: stoba; VOLUME=v.55.1 1969
ITEM 75 > COPY #: 1; LOCATION: stoba; VOLUME=v.55.2 1969
ITEM 76 > COPY #: 1; LOCATION: stoba; VOLUME=v.56.1 1970
ITEM 77 > COPY #: 1; LOCATION: bakr; VOLUME=v.64-2 1978
ITEM 78 > COPY #: 1; LOCATION: bakr; VOLUME=v.79 nos.1-6 1993
ITEM 79 > COPY #: 1; LOCATION: bakr; VOLUME=v.83 nos.1-4 1997
ITEM 80 > COPY #: 1; LOCATION: bakr; VOLUME=v.83 nos.5-8 1997
ITEM 81 > COPY #: 1; LOCATION: bakr; VOLUME=v.83 nos.9-12 1997
ITEM 82 > COPY #: 1; LOCATION: bakr; VOLUME=v.84 nos.1-4 1998

Ulrich's international periodicals directory, .b10447799

ITEM 09 > COPY #: 1; LOCATION: bakr; VOLUME=1977-
ITEM 10 > COPY #: 1; LOCATION: stoba; VOLUME=1932-1976; VOLUME=Lacks: 3rd
ITEM 11 > COPY #: 1; LOCATION: danrf; VOLUME=Latest edition only
ITEM 12 > COPY #: 1; LOCATION: hslrf; VOLUME=2nd latest edition only
ITEM 13 > COPY #: 1; LOCATION: buerf; VOLUME=Latest edition only
ITEM 14 > COPY #: 1; LOCATION: phsrf; VOLUME=Latest edition only
ITEM 15 > COPY #: 1; LOCATION: matrf; VOLUME=2nd latest edition only
ITEM 16 > COPY #: 1; LOCATION: stoba; VOLUME=1st 1932
ITEM 17 > COPY #: 1; LOCATION: stoba; VOLUME=2nd 1935
...
ITEM 33 > COPY #: 1; LOCATION: stoba; VOLUME=14th,pt.1 1971-72
ITEM 34 > COPY #: 1; LOCATION: stoba; VOLUME=14th,pt.2 1971-72
ITEM 35 > COPY #: 1; LOCATION: stoba; VOLUME=15th 1973-74
ITEM 36 > COPY #: 1; LOCATION: stoba; VOLUME=16th 1975-76

There has been no consistent order for listing summary holdings statements. For new titles, it is recommended to list current holdings first, alpha by location, followed by non-current holdings (alpha by location), with Storage holdings listed after the source library. Since it is unknown how the implementation of the MARC holdings format will affect the question of how we list holdings, it does not make sense to put any effort into reordering existing holdings statements at this time.

Last updated 8/29/01 by dxd