I-Level Cataloging Summary Chart for Scores

Types of scores for I-Level cataloging

  • Pieces for solo instruments.
  • Pieces for one instrument and one accompaniment instrument (piano, organ, guitar).
  • Pieces for three instruments including piano trios (piano, violin, & cello).
  • Pieces for piano 4 hands or two pianos.
  • Pieces for string quartet (2 violins, viola, cello).
  • Popular music (and related styles of music: rock, jazz etc.).
  • Symphonies.
  • Musicals.
FIELDS CHECKING CHANGING
Fixed Fields
008
Type = c REQUIRED
BLvl = m REQUIRED
Desc = a REQUIRED
ELvl = I, 1, or blank REQUIRED
AccM Accept as is.
Audn Accept as is.
Ctry Verify/correct (260 ‡a).
Dates Verify/match to description. Consult 260 ‡c and 500 notes for original release dates.
DtSt = s - r -1 Verify/match to description.
Fmus z - a - b - u Verify/correct.
Comp Verify. When Comp = mu, verify the values in the 047 field.
Lang Verify/correct (zxx for instrumental music).
Part Verify/correct.
Variable Data Fields
024 2b
024 3b
024 2 ISMN consists of the letter M followed by eight numbers.
024 3 EAN - bar code on the piece.
Verify/correct.
Not a required field - may not be present on older scores.
028 Check to make sure numbers match the piece. Verify.
1001b Check to make sure all authors, composers, and editors that appear prominently in the piece are traced in the cataloging. They may appear in 1XX or 7XX fields. Reject records lacking headings for prominent authors or performers.
Accept ‡4 as is.
240 Check 240 fields in the Authority file. Use the OCLC Authorities → Search module to search Personal Name and Title. NEEDS SEPARATE DOCUMENT
245 ‡a
245 ‡b
Check to make sure information, matches the piece; wording should be exact, though punctuation may vary.
Check to make sure all prominent title information appears in the record.
See 246 below if there are numbers or symbols, typos, or parallel titles in the 245 field.
Change only obvious typos. if you have any doubts whether a difference is a typo, question it.
Reject copy if 245 does not match piece.
245 ‡c Check to make sure all prominent authors appear in the record.
Square-bracketed information is acceptable as long as you can verify that it is correct.
Reject records which do not contain all prominent authors in a 245 ‡c or a note field.
Reject records with square-bracketed information you can't verify.
246

Make sure there are 246 (alternate title) entries in the following cases:

  • When the 245 contains numbers or symbols (including an ampersand), the record should have a 246 with the spelled-out form of the symbol or number in the language of the title proper.
  • When the 245 contains a typo/error that also appears on the piece, the record should have a 246 with the corrected form parallel titles.
Leave existing 246 fields as is; add necessary additional titles.
250 Check to make sure that edition statements that appear on the piece are present in the 250 field and match exactly (except for abbreviations). Reject copy if edition statement on piece and record do not match.
Question square-bracketed edition statements.
260 ‡a
260 ‡b
Check to make sure information matches the piece.
Square-bracketed information is acceptable as long as you can verify that it is correct.
Accept as is, as long as you can find the information on the piece.
Reject records with square-bracketed information you cannot verify.
260 ‡c Check to make sure information, matches the piece.
Multiple dates are acceptable. In this case the DtSt fixed field should indicate multiple dates.
Use judgement with square-bracketed information. It is acceptable if it represents a good estimate of the publication date.
Reject records if unsure of the date information.
300 Check to make sure information, matches the piece. Confirm the use of "p. of music" for compositions for solo instruments. Compositions for multiple instruments will use "___ score.
Reject records that don't mention parts when parts are in hand.
Confirm the presence of any material listed in a ‡e.
306 Not required. Accept as is.
440
4901b

Check to make sure information, matches the piece.

Check 440 heading in authority file. Check the following areas in the authority record:

  • Form of series entry (1XX)
  • Publisher (643)
  • Numbering (642)
  • Fixed fields
    • Series
    • Ser num
    • Ser use

It is OK if an ISSN appears in the bibliographic 4XX (‡x) but not in the authority record.

Do not check 490 1 b in the authority file.

Reject records with 4XX fields that do not match the piece.

If an authority record is found and the heading in the IXX field matches the 440 in the cataloging - Accept as is.

If an authority record is found, and the heading in the 130 field differs from the 440, change the tag to 490 lb, and add an 8XX field to match the IXX in the authority record. Do not change information, in the 4XX field - Remember, it must match the piece.

If no authority record is found, search the heading in Millennium:

  1. If no existing pattern is in Millennium, accept as is.
    Add 998 ‡c[initials]/NAR.
  2. If no authority record is found but your record matches an existing pattern in Millennium, accept a is.
    Add 998 ‡c[initials]/NAR.
  3. Reject record if there is no authority record and there is an existing but varying pattern in Millennium.
    Be sure to look only at cataloged records to find a pattern (disregard in-process records).
    Reject records with square-bracketed information in a 4XX field.
490 0b

Check to make sure information, matches the piece.

Check 440 heading in authority file; Check the following areas in the authority record:

  • Form of series entry (1XX)
  • Publisher (643)
  • Numbering (642)
  • Fixed fields
    • Series
    • Ser num
    • Ser use

It is OK if an ISSN appears in the bibliographic 4XX (‡x) but not in the authority record.

Do not check 490 lb in the authority file.

Reject records with 4XX fields that do not match the piece.

If an authority record is found, change the tag to 490 1 b and add an 8XX field to match the 1XX in the authority record.

If no authority record is found, search the heading in Millennium:

  1. If no existing pattern is in Millennium, accept as is.
    Add 998 ‡c[initials]/NAR,
  2. Reject record if there is no authority record and there is an existing but varying pattern in Millennium.
    Be sure to look only at cataloged records to find a pattern (disregard in-process records).
    Reject records with square-bracketed information in a 4XX field.
500
505

Check all note fields for accuracy.

505 contents notes may or may not be present.

Accept 505 fields with or without ‡t
650 Check ‡a in the LCSH authority file. Reject records that include 610 630,or 651 fields.
Reject if no authority record is found or the subject is not listed in "Subject Class numbers for Sound Recordings."
Otherwise - accept.
700 1b
710 2b
Check to make sure all authors (personal, corporate, and conference headings) that appear prominently in the piece are traced in the cataloging. They may appear in 1XX or 7XX fields. Reject records lacking headings for prominent authors or performers.
Accept ‡4 as is.
700 12  ‡t Check in authority file (author/title). If no authority record - reject.
730
740
Question all 730's and 740's.
Delete 740's that duplicate the 505 contents note.
8XX

Check 8XX heading in authority file.

Check the following areas in the authority record:

  • Form of series entry (1XX)
  • Publisher (643)
  • Numbering (642)
  • Fixed fields
    • Series
    • Ser num
    • Ser use

It is OK if an ISSN appears in the bibliographic 4XX (‡x) but not in the authority record.

If an authority record is found and the heading in the IXX field matches the 440 in the cataloging, accept as is.

If the form in the authority record differs, change the 8XX to match the heading in the 1XX in the authority record.

If no authority record is found, search the heading in Millennium:

  1. If no existing pattern is in Millennium accept as is.
    Add 998 ‡c[initials]/NAR.
  2. If no authority record is found but your record matches an existing pattern in Millennium. Accept as is. Add 998 ‡c[initials]/NAR.
  3. Reject record if there is no authority record and there is an existing but varying pattern in Millennium.
    Be sure to look only at cataloged records to find a pattern (disregard in-process records).
    Reject records with square-bracketed information in a 8XX field.